|Name:||FTE during reporting period|
|Status:||This field must be completed with a valid code for all staff.|
|Description:||FTE during reporting period indicates the percentage of a full-time equivalent year being undertaken by this staff member on this contract in the course of the full academic/financial year 1 August to 31 July.|
|Notes:|| This field should show the proportion of FTE for the year according to the contract of employment. |
FTE does not need to be reduced to take account of temporary arrangements such as maternity leave, sick leave or other temporary arrangements for a member of staff still eligible for inclusion in the record according to their contract of employment.
Clinical academics who as part of their contract, spend some of their time working outside of the institution in the NHS should not have their FTE reduced to reflect the amount of time spent working in the NHS.
FTE should be reduced, however, to take account of partial years worked by members of staff on contracts that started or ended during the reporting period.
Calculating FTE for a piece of work
Institutions will need to calculate an FTE for members of staff who are contracted to deliver a piece of work. In setting a rate of pay for the task the institution will have taken a view as to the size of the task and therefore how long it might take. It is expected that this will be used as the basis for calculating the FTE.
Calculating FTE for staff working irregular hours
Where a member of staff does not have regular hours/patterns of work, or is appointed on a very short-term basis, it may be difficult to calculate FTE. (It is suggested that institutions estimate FTE for those contracts that involve working irregular hours using total salary information and hourly/daily pay rates).
Staff seconded to a post within the reporting institution
Where the member of staff is seconded within the institution, any activity on posts should be returned, so where the secondment is for all of their time, the contract fields should contain information about the seconded post only, and where the secondment is for part of their time only, the contract table should contain two records if the institution issues two contracts.
1) Member of staff holding post 1, seconded to post 2 from Jan-Jul 2005
Post 1: Aug-Dec 2004 and Post 2: Jan-Jul 2005
2) Member of staff holding post 1, seconded to post 2 from Aug 2004-Jul 2005
Post 1: 0 FTE and Post 2: Aug 2004-Jul 2005
Staff seconded to a post at another HEI
For secondments to another HEI the reporting institution should reduce the FTE (to zero if the secondment is for the whole year) and the recipient institution should return the contract(s) they have issued.
Staff seconded to a post outside the HE sector
For those seconded to a post outside the sector, the reporting institution should only return the details of the contract they have issued. The institution should reduce the FTE (to zero if the secondment is for the whole year).
|Example:|| 1) A contract to work full-time for twelve months of the year would be shown as 100.0 in this field|
a) A full-time member of staff on maternity leave during the whole reporting period (1 August to 31 July) would be shown as 100.0 in this field because the FTE in the contract should not be reduced for temporary arrangements such as maternity leave.
b) A contract to work full-time for six months of the year would be shown as 050.0 in this field because FTE is reduced to take account of partial years worked.
2) A member of staff employed on separate HEI and NHS contracts (e.g. A + B contracts) works a total of eleven sessions a week, five at the institution (45.45% FTE) and six for the NHS (54.55% FTE). This should be shown as 100.0 in this field as the FTE for clinical academics should not be reduced to reflect the amount of time spent working in the NHS.
3) The FTE for a member of staff who works 6 hours per year should be calculated by a making a comparison based on the standard set for full-time staff within the institution.
Institutions may choose to set a standard as follows: Full-time staff who work for 52 weeks a year and 37 hours a week will work 1924 hours a year. Therefore 6 hours per year compared to the standard of 1924 hours per year set for full-time staff would result in an FTE of 0.3%.
Zero FTE: An FTE of zero should not occur when making such comparisons. In general the standard that is set for full-time should be no more than 2080 hours per year (40 hours per week), therefore a member of staff who works for 1 hour per year, will have an FTE of 0.05%, which, when rounded, will be 0.1% FTE.
|Reason Required:|| To estimate the total size of the workforce.|
To enable resource comparisons with student and finance information.
|A percentage in the range 000.1 to 100.0.|
This field must contain a valid code. (Severity: 99)
If ENDCON>20040731 for this contract then this field must not be 000.0 (Severity: 99)
GetFieldNoInteger(_ENDCON_) > 20040731 && (!M_ISFIELD(_ENDCON_, "99991231")) ?
If ENDCON=99991231 for this contract then this field must not be 000.0 (Severity: 99)
If ENDCON<=20040731 for this contract then this field must be 000.0 (Severity: 99)
GetFieldNoInteger(_ENDCON_) <= 20040731 ?