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11/01 - November

 

C10042 Preparation Guide

2010/11 HESA Estates Management Statistics (EMS)  collection (Ref:C10042)

This collection will be opening in early November for data submission. This preparation guide is designed to impart key information about the EMS collection and should be used in conjunction with the C10042 coding manual which can be found at http://www.hesa.ac.uk/c10042.

Contents

Data collection system features
Reminders
Statutory Customer guidance
Key documents
 

Data collection system features

Residential Space

For 2010/11 the webform will contain a question regarding whether or not the institution has residential space. If the institution declares that they do not have any residential space the form will complete the residential data items with zeroes and mark as 'accurate'.


       

Downloadable Summary Report

The C10042 collection features a 'download to Excel' option for the Summary Report in addition to the already available downloadable Ratio Report.

Reminders

   

Record contact changes

The record contact is the first point of communication during data collection. Access and PIN codes will be sent out to your institution's nominated record contact. If these details have changed please ensure you notify liaison@hesa.ac.uk to prevent any delay in the receipt of these codes.

Interaction with colleagues

The EMS collection contains data originating from both the Student and FSR returns. Therefore please ensure you liaise with the colleagues responsible for completing these returns in order to ensure consistency of reporting.     

Summary of relevant changes

Ahead of the collection opening, institutions are invited to send to HESA a summary of report of any significant changes to the estate during the 2010/11 reporting period that are relevant to the EMS collection. This report will help to inform data quality checking and analysis. This is optional and institutions who wish to provide a summary report should do so via email to liaison@hesa.ac.uk. 

 

 


       

Nulls vs zeroes

If a data item is missing or not known the cell should be left blank. Null is only used to represent the absence of a value in a cell. Null should never be used to represent any other value, such as zero.  Thus leaving a cell blank indicates that the data item is missing or not known.

D38 Energy

From 2010/11 EMS collection onwards it will be required for all institutions to report Energy Emissions values using Gross CV factors. This will align with the approach used in the Government's Sustainability of the Government Estates & Operations (SOGE) framework.

The Gross CV factors to be used are those defined by DEFRA. These factors are updated by DEFRA each year and a link to the latest version will be included in the C10042 EMS coding manual

 

Key documents

    

C10042 Timescales

November 2011
 C10042 data collection opens
Early December 2011 Static data from Student return incorporated
Mid February 2012
 Static data from Finance return incorporated
2 March 2012
 Return date
2 March 2012 Nil Return confirmation deadline
2 March to 23 March 2012 Data quality checking period
23 March 2012
 Last submission and sign-off

The full timescales for data collection are available at http://www.hesa.ac.uk/c10042/timescales .

Revision history

Institutions should ensure that they refer to the most recent version of the coding manual. Any changes to the coding manual are listed within the Revision history at http://www.hesa.ac.uk/c10042/revision.

Collection user guide

The EMS user guide provides step-by-step guide on how to submit data to HESA. The user guide can be found at http://www.hesa.ac.uk/submit-help-ems.

 

 

Minerva user guide

The Minerva user guide provides detailed help with using the data quality database.


Need Help?

Contact the Institutional Liaison team on 01242 211144 or email liaison@hesa.ac.uk.