|Update process/review descriptions
HESA regularly updates/reviews its records in order to ensure it can respond to changes in the HE sector and therefore meet the requirements of its Statutory Customers and other users of the data. Changes to records might be made for the following reasons:
Changes to HESA records are made following the completion of a record update/review process, of which there are three types:
Annual update process; This review type enables year on year changes to be made to any of the HESA records to ensure that they continue to reflect changes within the sector and the changing requirements of users. An annual update process will be scheduled for each year for each record unless one of the following is planned:
Major record review; A fundamental review which ensures the on-going integrity of a record. As well as reviewing exactly what information is collected, major record reviews also enable consideration of the fundamental design of records including record/data structures, timing and consistency with external standards. A major record review usually takes place every four to five years and takes approximately a year to complete.
Post-implementation review; This type of review follows the implementation of changes resulting from a major record review and usually takes place following the first collection of the updated record. It aims to fine-tune changes made as a result of the major record review. Any resulting amendments can be implemented in time for the next collection or for the one after that depending on the scale and nature of the amendment.
The schedule below shows the type of record update/review process and the date before which Statutory Customers need to have submitted their requests for changes. New data requirements and requests for changes to records should be submitted to HESA using the form by the end of the month before an annual update process/major record review commences. For example, requests for new data requirements and changes to the Student record for implementation 2015/16 should be submitted no later than 31 May 2014 as the start date for the annual update process is June 2014. Click on a date for information about that particular update/review process.
Please note: if a link is not provided for an annual update process this is because HESA has not been made aware of any requests for new, updated or changed information and so an annual update process has not taken/is not taking place.
|Collection||2014/15 (C140XX)||2015/16 (C150XX)
|Student||Jun-13 (A)||Jun-14 (A)||Dec-14 (M)||Jun-16 (A)||Mar-17 (P)|
|Staff||Jan-14 (P)||Feb-14 (A)||Feb-15 (A)||Aug-15 (M)||Feb-17 (A)|
|Finance Statistics Return
||Dec-14 (A)||Feb-13 (M)||Dec-16 (A)||Feb-17 (P)||Dec-18 (A)|
||Feb-13 (A)||Feb-14 (A)||Feb-15 (A)||Feb-16 (A)||Aug-16 (M)|
||Mar-13 (P)||Apr-15 (A)||Oct-15 (M)||Apr-17 (A)||Mar-18 (P)|
|Estates Management||Apr-13 (A)||May-14 (P)||Apr-15 (A)||Oct-15 (M)||Apr-17 (A)|
|Initial Teacher Training
||Jun-13 (A)||Jun-14 (A)||Dec-14 (M)||Jun-16 (A)||Mar-17 (P)|
|Key Information Set||Nov-14 (A)||Nov-15 (A)||Nov-16 (A)||May-16 (M)||Nov-17 (A)|
|Institution Profile||Jun-14 (A)||Jun-15 (A)||Jun-16 (A)||Jun-17 (A)||Jun-18 (A)|
|Aggregate Offshore||Jun-13 (A)||Jun-14 (A)||Dec-14 (M)||Jun-16 (A)||Mar-17 (P)|
|Annual update process (A)|
|Major record review (M)|
|Post-implementation review (P)|