13/04 - October

 

2014/15 HESA Student record consultation 

This circular sets out a number of proposals for revision to the HESA Student record for implementation in 2014/15. HESA invites comments from institutions regarding any of the proposals. In particular institutions in Wales should note the new 'Employer Funding' and 'Employer Fees' fields.

Colleagues should respond to this consultation by email to hesa.consultation@hesa.ac.uk by no later than Friday 29 November 2013. A summary of changes to be implemented will be published in January 2014. 

Qualifications On Entry entity

Scope: All institutions 

A new valid entry 'Cambridge Technicals' will be added in QualificationsOnEntry.QUALTYPE with related subjects and grades in QualificationsOnEntry.QUALSBJ and QualificationsOnEntry.QUALGRADE. This has been added to the coding frame at UCAS from 2013 and will appear in the UCAS data for HESA (*J) transaction from 2014.

Q1. Colleagues are invited to comment on the addition of Cambridge Technicals to the Qualifications On Entry entity.

Scottish Qualifications in EntryProfile.QUALENT3 

Scope: All institutions 

A new valid entry will be added in EntryProfile.QUALENT3 to record 'Scottish Highers/Advanced Highers' separately (currently this is included in code P80 'Other qualification at level 3'). This will be included in the UCAS data for HESA (*J) transaction from 2014.

Q2. Colleagues are invited to comment on the addition of this valid entry to EntryProfile.QUALENT3.

Removal of EntryProfile.QUALENT2

Scope: All institutions 

EntryProfile.QUALENT3 has been in use for new entrants since 2010/11 running in parallel with EntryProfile.QUALENT2 for continuing students. It is proposed that EntryProfile.QUALENT2 is removed for 2014/15 as it is not captured for the vast majority of students. Where institutions need to resubmit Entry Profiles for students in year 6 and above of courses (i.e. 2009/10 starters) they will need to recode to EntryProfile.QUALENT3.  

Q3. Colleagues are invited to indicate any issues they foresee with removing the EntryProfile.QUALENT2 field. 

Course.COURSEAIM - MPhil/PhD programmes

Scope: All institutions providing MPhil/PhD programmes

While it is accepted as common practice to enrol research students with flexible aims to allow them to exit with an appropriate award it is believed that the vast majority of students will have clear views as to their study intentions (i.e. masters or doctoral) on initial registration. There has been a request to capture whether students intend to leave with a masters or a doctoral award. Understanding these initial intentions would be invaluable when interpreting data on research students.

The proposal is to add two new valid entries in Course.COURSEAIM
L97 - Advanced supervised research formally at Levels D or L but where the student has indicated an intention to study at Level D
L98 - Advanced supervised research formally at Levels D or L but where the student has indicated an intention to study at Level L only.

Valid entry L99 would be renamed from 'Advanced supervised research at Levels D or L with an unspecified qualification aim' to 'Advance supervised research formally at Levels D or L where the student has not given any indication of final intentions' and would be used sparingly for those students who have not specified their intentions.

Q4.  Colleagues are invited to indicate whether or not they are able to provide data for these new codes.

Standardisation of EntryProfile.PREVINST

Scope: All institutions

There has been a request to change coding of EntryProfile.PREVINST to use UKPRN. Using UKPRN would have a much greater scope for onward analysis and the single coding frame would make it much easier for institutions when they are submitting data beyond that provided by UCAS.

It is recognised this change would lead to a slight loss of data for those students who last attended an educational establishment before August 2005 and where that establishment did not exist in August 2005. All non-UK establishments would be recoded to a default code.

The new codes would appear in the UCAS data for HESA (*J) transaction from 2014. There will be no requirement to recode data if resubmitting Entry Profiles for continuing students. 

Q5. Colleagues are invited to indicate if this proposal would cause any problems for institutions. 

ORCID Number - new optional field

Scope: All Institutions

A new field, which will be optional, will be added to capture the ORCID number for any research student that has an ORCID number. More details are available on the ORCID website.

In the UK a broad group of sector bodies and funders, including HESA, HEFCE, RCUK, the Wellcome Trust, ARMA, UCISA and Jisc have signed a joint statement expressing their support for the ORCID initiative. This group has now been joined by RLUK and SCONUL. 

Q6. Colleagues are invited to comment on the proposal to add ORCID to the Student record.

SOC2010 - new field

Scope: All institutions 

A new field will be added to record the SOC2010 coding frame for coding parental occupants. These codes will appear in the UCAS data for HESA (*J) transaction from 2014. Institutions will continue to submit EntryProfile.SOC2000 if resubmitting an Entry Profile for continuing students but will need to use the new SOC2010 codes for all new entrants. Consequently, these two fields will run in parallel for a few years.

Q7. Colleagues are invited to comment on the proposal for SOC2010. 

Unique Learner Number (ULN)

Scope: All institutions 

The Higher Education Data & Information Improvement Programme (HEDIIP) has published a report that sets out the benefits of the HE sector adopting the ULN and considers some of the issues around the widespread adoption of the ULN in HE.

HESA currently includes a Student.ULN field in the Student record but this is only compulsory for FE students at institutions in England.

Q8. HESA welcomes comments from colleagues on a realistic timescale for the mandating of the Student.ULN in the HESA Student record, the barriers to this and what would need to happen to remove these. Comments from this consultation will be fed to HEDIIP. 

EntryProfile.CARELEAVER coverage

Scope: Institutions in Wales

HEFCW has requested extension of the current coverage of EntryProfile.CARELEAVER for instances at institutions in Wales to include all home and EU domiciled students.

Q9. Colleagues from institutions in Wales are invited to comment on the update to EntryProfile.CARELEAVER.  

Employer Funding - new field

Scope: Institutions in Wales 

HEFCW has requested an additional field to record part-time student instances which are employer-funded. This is to assess if future changes in the funding regime affect the level of employer funding. A mock up of this field is available to view Employer Funding.

Q10. Colleagues from institutions in Wales are invited to comment on the proposal for Employer Funding. 

Employer Fees- new field

Scope: Institutions in Wales 

HEFCW has requested an additional field to record of part-time student instances whose fees are wholly or partially funded by the student's employer. This is in order to asses if future changes in the funding regime affect the level of employer contributions. A mock up of this field is available to view Employer Fees

Q11. Colleagues from institutions in Wales are invited to comment on the proposal for Employer Fees. 

Instance.DHFUND

Scope: Institutions in England

The Strategic Health Authorities (SHAs) were abolished on 31 March 2013. These have been replaced by 13 Local Education and Training Boards (LETBs) responsible for contracting and commissioning for healthcare education and through which funding will flow. In preparation valid entries were added in Instance.DHFUND for 2013/14 to reflect this. Valid entries LWF01-LWF27 and Q00-Q39 will be removed from Instance.DHFUND as they are no longer relevant. 

Q12. Colleagues are invited to indicate any issues they foresee with removing the old valid entries in Instance.DHFUND.

QualificationsAwarded.QUAL

Scope: All Institutions

Due to the addition of Instance.INTERCALATE in 2013/14 valid entry H24 will now be removed from QualificationsAwarded.QUAL, as it should no longer be used. 

Q13. Colleagues are invited to indicate any issues they foresee with removing H24 in QualificationsAwarded.QUAL.