Combined student/module record 03/04
Back to field list for 03011
03011: Postcode
Field Information
| Number: | 075 |
| Name: | Postcode |
| Abbreviation: | POSTCODE |
| Length: | 8 |
| Status: | Compulsory for UK domiciled students. |
| Description: | The postcode field is taken here to be the postcode of the student's permanent or home address prior to entry to the programme of study. It is not necessarily the correspondence address of the student. |
| Notes: | UK domiciled, for the purposes of this field, means domiciled in England, Wales, Scotland, Northern Ireland, Channel Islands or Isle of Man. In the event that the full postcode is not known, institutions must return at least the outward part. The first part of the postcode (the outward part) is essential for allowing HESA to do geographic analysis. For students entering through UCAS this information will be available from UCAS via the *J transaction. Information about postcodes and postcodes for known addresses can be obtained from Postcodes Online at www.royalmail.com Country of domicile will be collected in field 12, Domicile. Only if no valid postcode (full or outward only) can be ascertained should an institution use the default of 99999999. Note that for funding allocations HEFCW and NC-ELWa can only use data that includes both the outward and inward parts of the postcode. |
| Example: | A typical postcode such as GL50 3DA would be coded with a blank in the fifth character position. A postcode such as B1 6SR would have blanks in positions 3, 7 and 8. The part of the postcode before the first space is known as the outward part of the postcode and can be of variable length of 2, 3 or 4 characters. Whereas the part of the postcode after the space is known as the inward part of the postcode and is a fixed length of 3 characters. The space between the outward and inward parts of the postcode must always be shown as part of the postcode. |
| Reason Required: | To obtain the number of students from particular areas within each UK country (for example by Region, County, District or Government Office Region). For linkage, for statistical purposes, with background Population Census information about the student's area of domicile. To forecast the demand for student allowances and grants. To record cross-border flows. Used by HEFCW and NC-ELWa in the calculation of widening access funding. |
Valid Entries
| An alphanumeric code of up to 8 characters, which is a valid postcode. |
Validation Rules
| 023729 | This field must contain a combination of numbers, letters or spaces. (Severity: 99) |
IsCorrectType(uiCurFieldNo,0,8,"AlphaNumSp") | |
| 023833 | This field must contain: a valid postcode or the valid outward (first) part of a postcode or 99999999 or blank. If there is an inward part of the postcode, it must be a number followed by 2 letters. (Severity: 99) |
M_POSTCODE || M_ISFIELD(uiCurFieldNo,"99999999") || M_EMPTY | |
| 023910 | For all records apart from the Welsh for Adults(03612), this field must not be blank where DOMICILE is coded 3826, 4826, 5826, 6826, 7826 or 8826. Otherwise it should be blank. (Severity: 99) |
!(M_ISFIELD(_RECID_,"03612")) ? ( (M_ISFIELD(_DOMICILE_,"3826") ||M_ISFIELD(_DOMICILE_,"4826") ||M_ISFIELD(_DOMICILE_,"5826") ||M_ISFIELD(_DOMICILE_,"6826") ||M_ISFIELD(_DOMICILE_,"7826") ||M_ISFIELD(_DOMICILE_,"8826") ) ? M_NOTEMPTY : M_EMPTY ) : M_TRUE |
