Combined student/module record 03/04

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03011: Type of programme year

Field Information

Number: 153
Name: Type of programme year
Abbreviation: TYPEYR
Length: 1
Status: Compulsory
Description: The type of programme year field identifies which of the basic types of programme year is applicable to the course.
Notes: The HESA reporting year runs from the 1 August - 31 July.

Years of programme of study that are contained within the HESA reporting period should be coded 1.

Years of programme of study which overlap HESA reporting periods should be sequentially coded 3, (4), 5 in consecutive HESA returns, or may be coded 2.

Institutions in England and Northern Ireland can only use code 2 if field 151/136, Student instance number, is completed.

Institutions in Scotland and Wales can only use codes 1 or 2.

Code 3 implies commencing a year of the programme of study without having done another year of the programme of study in the same HESA reporting period.

Code 5 implies finishing one year of the programme of study and not starting a further year of the programme of study in the same HESA reporting period.

Information is required at course level. It is not expected that adjustments should be made for individual students whose pattern may be slightly different e.g. a student who starts a course late.

Where a student is studying a foundation degree bridging course the FTE recorded in field 74, Student FTE, should be increased to reflect this. Where the bridging course spans academic years the load should all be returned in the second academic year, this may differ from the method used for other non-standard academic years. Institutions should also indicate in field 52 Special Programme that the student has studied a foundation degree bridging course in the year in which the FTE is increased. It may be that the inclusion of a foundation degree bridging course means that the year of programme of study becomes non-standard. However, where the year would otherwise have been recorded as a standard academic year the year should still be recorded as such.

Example

A student completes a foundation degree in June 2003 and then undertakes a bridging course from July to September and then joins the final year of a degree which they complete in June 2004.

Field July 2003 July 2004
QUALAIM 28 21
STULOAD 100.0 130.0
TYPEYR 1 1
SPPRG N/A 08

Where a student only studies a bridging course in the academic year they should return field 41, General qualification aim of a student, with a value of 61, 'Institutional undergraduate credit which may be counted towards qualifications within codes 01 to 52' (that is, when a student withdraws during or following completion of the course, or where they transfer in from another institution before starting the course). Where a student undertakes a foundation degree and bridging course in the same academic year field 153/138, Completion of year of programme of study, should reflect whether the student completed the foundation degree and will therefore usually be returned with a value of 1. Similarly where the student progresses to a degree after completion of the bridging course, field 153/38, Completion of year of programme of study, should reflect the completion status of the degree.
Reason Required: To facilitate the consistent counting of students where students are studying on programmes of study on non-standard HESA years.

To help distinguish between different cohorts of students.

Valid Entries

1Year of programme of study contained within the HESA reporting period 1 August - 31 July.
2Year of programme of study not contained within the HESA reporting period 1 August - 31 July.
3Student commencing a year of programme of study of a course running across HESA reporting periods.
4Student mid-way through a course running across HESA reporting periods.
5Student finishing a year of programme of study of a course running across HESA reporting periods.

Validation Rules

023749
This field must contain a valid code. (Severity: 99)
M_VALIDCODE
023750
Code 2 can only be used by English and Northern Irish institutions if NUMHUS is completed. (Severity: 99)
M_ISFIELD(uiCurFieldNo,"2") && ( M_ENGLISH || M_NIRISH) ?
!M_ISEMPTY(_NUMHUS_) :
M_TRUE
023751
Scottish and Welsh institutions can only use codes 1 or 2. (Severity: 99)
M_WELSH || M_SCOTTISH ?
M_ISFIELD(uiCurFieldNo,"1") || M_ISFIELD(uiCurFieldNo,"2") :
M_TRUE
023754
If FUNDCOMP is coded 3 then this field must not be coded 1. (Severity: 99)
M_ISFIELD(_FUNDCOMP_,"3") ?
!M_ISFIELD(uiCurFieldNo,"1"):
M_TRUE
023756
If COMDATE in range 01 August - 31 December (regardless of year) and DATELEFT in range 01 January - 31 July (regardless of year) and RSNLEAVE is coded 01 or 98 then TYPEYR must be coded 1. (Severity: 99)
!M_REQUIRED(_RSNLEAVE_) || M_ISEMPTY(_DATELEFT_) ?
M_TRUE :
(DateSplit(MONTH,_COMDATE_) >7 && DateSplit(MONTH,_DATELEFT_) <8 &&(M_ISFIELD(_RSNLEAVE_,"01") ||M_ISFIELD(_RSNLEAVE_,"98")) ?
M_ISFIELD(uiCurFieldNo,"1") :
M_TRUE)
023820
If COMDATE is greater than 1 August of the reporting period and DATELEFT (if completed) is less than 31 July of the reporting period and FUNDCOMP =1, then TYPEYR must be coded 1. (Severity: 99)
M_ISEMPTY(_DATELEFT_) || !M_REQUIRED(_FUNDCOMP_) || !M_ISFIELD(_FUNDCOMP_,"1") ?
M_TRUE :
(_DateDiff(DAY,GetFieldNoDate(_COMDATE_),August1Year1) > 0L && _DateDiff(DAY,GetFieldNoDate(_DATELEFT_),August1Year2)+1< 0L ?
M_ISFIELD(uiCurFieldNo,"1") :
M_TRUE)
023821
If FUNDLEV = 11, 21 or 31 and anniversary of COMDATE in academic year > 20 September and MODE=01 then TYPEYR should not be coded 1. (Severity: 9)
(M_ISFIELD(_FUNDLEV_,"11") ||M_ISFIELD(_FUNDLEV_,"21") ||M_ISFIELD(_FUNDLEV_,"31")) &&(M_MONTH(_COMDATE_) > 9 || (M_MONTH(_COMDATE_) == 9 && M_DAY(_COMDATE_) > 20)) && M_ISFIELD(_MODE_,"01") ?
!M_ISFIELD(_TYPEYR_,"1"):
M_TRUE
023843
If QUALAIM = 02, 04, 06 or 14 then TYPEYR should not be coded 1. (Severity: 9)
(M_ISFIELD(_QUALAIM_,"02")||M_ISFIELD(_QUALAIM_,"04")|| M_ISFIELD(_QUALAIM_,"06")|| M_ISFIELD(_QUALAIM_,"14")) ?
!M_ISFIELD(_TYPEYR_,"1"):
M_TRUE