Data collection hub

What are the current data collections?

A visual representation of the collection schedule is available, illustrating data collection activity throughout the year.

Where to start?

Coding manuals: Within each data stream every reporting year has its own coding manual webpage. These coding manuals include details of the coverage, requirements and timescales of the data return.

The current manuals can be accessed from the links in the above table. 

Circulars: Collection circulars provide further guidance for the collection year, with particular reference to the requirements of HESA's statutory customers. These can be accessed from the Circulars library. 

How to submit data to HESA

Data is submitted via the HESA Data Collection System.

Assistance with using the data collection system can be found at Help with the data collection system.

How to validate data

Validation kits are provided by HESA to enable institutions to test their data locally against insert-stage validation ahead of the data submission period. Institutions are strongly encouraged to use the validation kit as part of their data preparations.

• Download validation kits
• Help with xml validation kits
• Help with other validation kits

Data collection diary

Help and training

If you have any queries relating to data collection and submission please contact the Institutional Liaison team.

HESA also provides training seminars across the main datastreams at both introductory and intermediate levels. View the seminar schedule.

Alongside the training seminars HESA offers an institutional visit service for bespoke training on the datastreams.

Admin-HESA

Colleagues involved in HESA data collection can sign-up to the Admin-HESA mailgroup. The Admin-HESA mailgroup also serves as a forum through which institutions can air discussion topics. 

Admin-HESA is also used to widely circulate email news alerts from HESA regarding data requirements, coding manuals and validation kit releases.

To join Admin-HESA please email liaison@hesa.ac.uk.