Data collection hub Data collection hub
NEWS: The Student, Aggregate Offshore, ITT In-Year, and Staff Record collections are now live. To submit data visit the data collection system.
What are the current data collections?
| Datastream | Data return deadline |
| C09051 Student Record | 15 September 2010 |
| C09025 Staff Record | 30 September 2010 |
| C09052 Aggregate Offshore Record | 30 September 2010 |
| C10053 ITT Record |
TDA-funded ITT first submission 1st October 2010 |
| C09031 FSR with HE-BCI Survey Record | 23 December 2010 |
| C09042 EMS Record |
To be confirmed (2011) |
| C09018 DLHE Record | 31 March 2011 |
| DLHE Longitudinal |
Next survey to be confirmed |
Where to start?
Coding manuals: Within each data stream every reporting year has its own coding manual webpage. These coding manuals include details of the coverage, requirements and timescales of the data return.
The current manuals can be accessed from the links in the above table.
Circulars: Collection circulars provide further guidance for the collection year, with particular reference to the requirements of HESA's statutory customers. These can be accessed from the Circulars library.
How to submit data to HESA
Data is submitted via the HESA Data Collection System.
Assistance with using the data collection system can be found at Help with the data collection system.
How to validate data
Validation kits are provided by HESA to enable institutions to test their data locally against insert-stage validation ahead of the data submission period. Institutions are strongly encouraged to use the validation kit as part of their data preparations.
Data collection diary
Help and training
If you have any queries relating to data collection and submission please contact the Institutional Liaison team.
HESA also provides training seminars across the main datastreams at both introductory and intermediate levels. View the seminar schedule.
Alongside the training seminars HESA offers an institutional visit service for bespoke training on the datastreams.
Admin-HESA
Colleagues involved in HESA data collection can sign-up to the Admin-HESA mailgroup. The Admin-HESA mailgroup also serves as a forum through which institutions can air discussion topics.
Admin-HESA is also used to widely circulate email news alerts from HESA regarding data requirements, coding manuals and validation kit releases.
To join Admin-HESA please email liaison@hesa.ac.uk.
