00/03 - November
Dear Colleagues
Student Record Coding Manual 2001/02
With reference to Student Circular 00/01, issued in June 2000, this Circular now outlines the changes to the Student Record Coding Manual for 2001/02, as confirmed by Statutory Customers and HESA Board following consultation with institutions over the summer. Replacement pages for the Coding Manual for use in 2001/02 are therefore enclosed.Please note that these changes are for the 2001/02 reporting period, and so do not affect the December and July returns made for 2000/01.
Field 14 Ethnicity
All codes have changed.The new categories introduced conform to the draft 2001 Census classifications lodged with Parliament as at November 2000. Confirmation of census classifications is due early in 2001. HESA will confirm final classifications when known, and issue replacement pages if necessary.
The codes in this field are consistent with those currently adopted by UCAS, except for code 34. Code 34 'Chinese and Other Ethnic background - Chinese' follows the draft census definitions. For 2001/02 UCAS code 34 'Asian and Asian British - Chinese' will be accepted by HESA and grouped with code 34 'Chinese and Other Ethnic background - Chinese'. Both definitions should be aligned with the final 2001 census definitions once these are confirmed.
The new coding frame must be used for students entering from 01/08/2001 onwards. However continuing students (i.e. those with a COMDATE before 01/08/2001) should not be re-coded.
Field 23 A/AS level points score
Change of definition of ITT students.As a consequence of the introduction of new ITT codes in field 53, Teacher training course identifier, the definition of ITT for field 23 in validation will be extended to include codes 6 and 7 of field 53 TTCID. (Please note that there is no replacement page for field 23.)
Field 28 Special students
New code: A ‘Fast-track (ITT)'Code A ‘Fast-track (ITT)' is added to this field, in order to allow the TTA to identify ITT students following the Fast-track route. The Fast-track definition is: "All trainees who have passed the national selection process for the fast-track initiative and who are training in ITT on that basis".
Field 29 Teacher reference number
Change of status to:Compulsory for institutions in England, Scotland and Wales where code 1, 6 or 7 is returned in field 53, Teacher training course identifier, and a relevant qualification is returned in field 37/38, Qualification obtained, or field 161/146, Outcome of ITT programme, is coded 1.
Due to the introduction of new ITT codes 6 and 7 in field 53 TTCID, the status of field 29 is extended to be compulsory for those students coded 1, 6 or 7 in TTCID.
Field 41 General qualification aim of student
New code: 28 ‘Foundation degree'A new code has been introduced to identify the Foundation degree as a qualification aim. Code 28 ‘Foundation Degree' is intended to cover those programmes which HEIs are running as Foundation Degrees which are consistent with the 'Statement of Design Principles' for Foundation Degrees being issued by CVCP and SCOP.
Field 43 Subject(s) of qualification aim
Change of definition of ITT students.As a consequence of the introduction of new ITT codes in field 53, Teacher training course identifier, the definition of ITT for field 43 in validation will be extended to include codes 6 and 7 of field 53 TTCID. Only a subset of HESACODEs are allowed in field 43 for ITT students in England and Wales.
Field 53 Teacher training course identifier
New codes:
6 ‘TTA funded modular provision (ITT) - student concurrently employed'
7 ‘TTA funded modular provision (ITT) - student not concurrently employed'
New ITT codes are introduced to separately identify TTA funded modular provision and whether individual students on such provision are concurrently employed or not.
As a consequence of the introduction of these new ITT codes, the coverage of fields 29, 54, 160 and 161 has been extended to include students coded 6 or 7 in field 53 TTCID.
Also as a consequence of the introduction of these new ITT codes, the definition of ITT for fields 23 and 43 in validation will be extended to include codes 6 and 7 of field 53 TTCID.
Field 54 ITT phase/scope
Change of status to:Compulsory for all initial teacher training students in English and Welsh institutions. (i.e. shown as code 1, 2, 6 or 7 in field 53, Teacher training course identifier.)
Due to the introduction of new ITT codes 6 and 7 in field 53 TTCID, the status of field 54 is extended to be compulsory for those students coded 1, 2, 6 or 7 in TTCID.
Field 68 Major source of tuition fees
Changed codes:
02 ‘Award assessed by English or Welsh LEA and paid in full by LEA or by the SLC (includes EU students assessed by DfEE)'
03 ‘Paid in full by Student Awards Agency for Scotland (SAAS)'
04 ‘Paid in full by DFHETE/Northern Ireland Education & Library Boards (via Student Loans
Company)'
33 ‘DfEE'
38 ‘Department of Agriculture & Rural Development (DARD)'
New codes:
09 ‘Fees paid under part-time graduate apprentice study programme'
52 ‘Mix of student and SLC (following assessment by English or Welsh LEA or DfEE for EU students studying in England)'
53 ‘Mix of student and Student Awards Agency for Scotland (SAAS)'
54 ‘Mix of student and DFHETE/Northern Ireland Education & Library Boards (via Student Loans Company)'
New codes have been introduced in this field to enable the DfEE to identify cases where a student is having some of their tuition fees paid for by the Student Loans Company/SAAS, although the student is paying for the remainder of their total tuition fees.
A new code is also introduced to identify fees paid under the part-time graduate apprentice study programme. Code 09 covers cases where fee remission is granted to employees of small and medium sized businesses who are studying part-time towards an HE qualification as part of a recognised Graduate Apprenticeship.
Field 160/145 A levels achieved in core subjects
Change of status to:Optional for all initial teaching training students coded 1, 6 or 7 in field 53, Teacher training course identifier, and coded 15 - 19 or 26 in field 54, ITT phase/scope, at institutions in England and Wales.
Due to the introduction of new ITT codes 6 and 7 in field 53 TTCID, the status of field 160 is extended to be optional for those students coded 1, 6 or 7 in TTCID.
Field 161/146 Outcome of ITT programme
Change of status to:Compulsory for all initial teacher training students coded 1, 6 or 7 in field 53, Teacher training course identifier, at institutions in England and Wales.
Changed codes:
Code 2 ‘Not used'
Code 5 ‘Not used'
New codes:
6 ‘QTS withheld (standards met but skills test failed)'
7 ‘QTS withheld (standards not met, but skills test passed)'
8 ‘QTS withheld (standards not met and skills test failed)'
Due to the introduction of new ITT codes 6 and 7 in field 53 TTCID, the status of field 161 is extended to be compulsory for those students coded 1, 6 or 7 in TTCID.
Student Record Coding Manual 2000/01
As announced in Student Circular 00/02, issued in June 2000, with the introduction of the new web-based data collection system the option of a Late Return of Results Reduced Record file has been removed from 2000/01. A replacement page for Appendix 9 is therefore enclosed. Also enclosed is a replacement page for field 15 to up-date the title of the allowance to ‘Disabled Student Allowance'.
Student Record Coding Manual 2002/03
Further consultation on the proposals for changes to 2002/03, circulated to institutions over the summer (ref. Student Circular 00/01), will be undertaken in Spring 2001.
Further Information
If you have any queries on the issues raised in this Circular, please contact the Institutional Liaison team (Helen Skitt, Alison Berry or Janet Earl) at HESA, or email (liaison@hesa.ac.uk).Yours sincerely
C Jane Wild
Director of Operations
