Our main student stream dates back to 1994/95 covering aspects of student study from level and gender to tariff points and accommodation type. A typical dataset specification would involve defining the population that you require (e.g. full-time undergraduates), the fields you need (e.g. domicile, institution etc.) and the time series sought, for example:
The number of full-time undergraduate students studying subject area (C) Law for the academic years 2007/08 - 2010/11 by
This dataset also links to the Destinations of Leavers stream , increasing the potential for analysis.
We have included a complementary field section in the data descriptions where appropriate. This is there to highlight other fields in our datasets which, when used in conjunction with one another, can increase the potential of the data.
The Higher Education provider for the designated course the student is enrolled on. This field can be provided with the institutions HESA ID or with the UK Provider Reference Number which is the unique identifier allocated to institutions by the UK Register of Learning Providers (UKRLP).
HESA holds a record for each publicly funded HE provider in the UK and one private provider, the University of Buckingham; see here for the full list. We can provide this data by individual institution as well as by a variety of groupings such as:
We can also provide information on institution campus locations and more detailed geographical locations based upon the institutions headquarters postcode.
Data returned to HESA by Institutions maps courses to a subject classification system in order to produce comparable sector level data. In 2002/03 the subject mapping changed from HESA codes to the JACS classification system which is currently in its second iteration. We have HESA codes in 1 & 2 digit form and JACS codes in 1, 2 & 4 digit form. Due to changes in the coding, comparison is not always possible, especially over the HESA/JACS boundary.
JACS Codes (2002/03 – Present)
There are currently two versions of the JACS coding system, JACS 1.7 (2002/03 – 2006/07), JACS 2.0 (2007/08 – Present) with the latest version, JACS 3.0 due for the 2012/13 academic year. The comparability of the JACS subject fields over the years depends on the level of detail and the specific codes you require. JACS subjects can be split at 1, 2 or 4 digit level:
Before the JACS coding system was created, the HESA subject codes were used:
HESA Codes (1994/95 – 2001/02)
Data is comparable for all these years and is available in 1 or 2 digit format. Click the link for a breakdown of these codes.
Unfortunately, with the major changes to the coding system, HESA codes are not comparable with JACS codes.
Apportionment and subject 1, 2, 3 fields
As subject data is apportioned we cannot provide our standard format of subject as a count of instances. However, if you require your data as a count rather than as FPE then we can provide subject data as a three field breakdown (subject 1, 2, 3). This places a student's subject choices into three fields, from major to minor and can be provided along with a balance indicator field and or percentage fields.
If you have any questions or would like to know if the individual 2 digit subject codes you require are comparable over the years then please contact the Information Services team.
Students can be returned as either full-time/ part-time or at a more detailed level depending on your analysis. Qualifiers can only be coded as either full-time or part-time.
Level of study/qualificationView technical specification
This field captures the level at which the student was studying e.g. doctorate, first degree. It is possible to group this field as a simple postgraduate/undergraduate split or acquire it as the base course aim elements.
Level of study/ qualification breakdown
Due to the change in coding from 2007/08 onwards, certain versions of the level of study breakdown will not be comparable.
This field can be broken down as follows for all years:
Level of qualification is based upon a subset of the QUALAIM and COURSEAIM fields. We can create the same breakdowns as per the bullets above. Please contact the Information Services team if you have any queries on this field.
Male/ Female split. From 2007/08 this field includes the indeterminate gender element as per the Information Standards Board (ISB) definition of gender.
Compulsory field for full-time and sandwich students only, showing what kind of accommodation the student was in during their study:
Complementary field: Term-time postcode
Applicable to UK domiciled students only. The usage of this field is restricted due to the sensitive nature of this data. The field can be grouped as per the bullets or to a client specified break down.
Applicable to first degree qualifiers only and split into the following elements:
Complementary field: Activity of leavers 6 months after graduation.
Applicable to students domiciled from England, Wales, Scotland, Northern Ireland, Guernsey, Jersey and the Isle of Man. The usage of this field is restricted due to the sensitive and personal nature of this data and cannot be supplied in detailed datasets. The main disability breakdown is as follows:
The location provided by the student as to where they were residing prior to study. This field can be provided by country for Non-UK domiciles down to sector postcode level (e.g. GL50 1) for UK domiciles and any grouping in between e.g.:
Based upon occupation SEC identifies the socio-economic classification of students participating in HE. If the student is under 21 at the time of collection, SEC is based upon their parents. This field is collected by UCAS for entrants via their system, as such data for non-UCAS entrants is limited. The elements are as follows:
This field defines the country of legal nationality. This field only became compulsory in the 2007/08 record and it is still optional for all students at institution in Northern Ireland.
This field can be provided either as individual nationalities or by region.
Age is as at 31 August in the reporting period for students and 31 July for qualifiers. This field can be provided for individual years or grouped into client specific bands. Our standard grouping is as follows:
We also have available 'age on entry to course' and a 'young/ mature' student marker. Please contact the Information Services team for further information.
Complementary field: Gender
The highest qualification the student had before starting their current course, however please note, this is not necessarily the qualification required for the course. The data can be provided grouped or by the individual elements:
QUALENT2 - up to 2009/10
QUALENT3 - 2010/11 to present.
This field is linked to the tariff point scores field and is used to define the populations for specific tariff groups e.g. total tariff points, A level points etc.
Please contact the Information Services team for further information on this field.
Complementary fields: Top 4 A levels, Tariff
Used for highlighting students who commenced their programme within the current academic year.
This field indicates the major source of tuition fees for the student where this is known. If there is more than one source of award or financial backing, the predominant source is selected.
Please note, this data is not an indication of how much a student's fees were. The field relates to the current year of study and can be provided as grouped or into 47 tuition fee codes.
This should not to be confused with major source of funding field, which highlights the way a student financed themselves during their study apart from how they managed their tuition fee payments.
Complementary field: Major source of funding
Compulsory for undergraduate students entering HE through UCAS. Tariff points are available as a total or by other populations, such as A level points only etc. This is attained by linking to the Highest qualification on entry field and restricting to specific elements to create custom tariff elements. The qualifications used to calculate this field have changed over time, the main elements can be found here:
QUALENT2 - up to 2009/10
QUALENT3 - 2010/11 to present.
It can be provided as individual numbers or banded at the client’s discretion and also be provided as an average cross-tabulated by other fields.
There are numerous changes and variations to this field and so if you require any further clarification on how best to utilise it, please contact the Information Services team
Complementary fields: Highest qualification on entry, Top 4 A levels.
Major source of funding indicates the primary source of funding for a programme of study. This field excludes the tuition fee element and in the majority of cases, the source of funding will be the appropriate funding council. The predominant source of funding is selected where there is more than one source.
Complementary field: Major source of tuition fees
This field is able to highlight the progression of students during their course. There are two methods available, either Unistats or Performance Indicator (PI) methods. The Unistats method is our most requested as it offers the largest population, the breakdown of elements are as follows:
We can also provide the PI method if requested which looks at a much smaller population but will be useful for benchmarking. The elements are as below:
Please see our FAQ section for further information on the differences between the methods.
Available for UK domiciled students, this field highlights whether a student attended a state or private school prior to entry to HE.
Low participation neighbourhood
Available for UK domiciled students, this field uses the Participation of Local Areas (POLAR) data to match student's domiciles to areas where uptake to HE is considered low.
The franchise marker identifies whether a student is involved in a collaboration/franchising arrangement between providers. It is also possible to highlight the proportion of study between the institution and the franchise partner.
Complementary fields: Distance learner marker, Teaching institution
Cost centre is a financial concept which groups students to specific related academic cost centres which enables analysis between the student, staff and finance streams. The cost centre groups are separate to the JACS/HESA codes due to the groupings and are therefore non-comparable. The reason for the incomparability and the breadth of the elements in this field is to replicate the way in which resources (including staff) can be split over a variety of similar courses and the differences in the way individual institutions allocate them. For example, all language courses offered at an institution may utilise the same resources (staff may teach more than one subject) making definitive allocation of individual resources to specific subjects impossible, the cost centre groups reflect this.
Complementary field: Student Staff Ratio
This indicates the normal elapsed time from commencement to completion of study for a student instance. The standard format for this field is as follows:
Complementary field: Commencement date
Follow the link for our complete technical documents containing details on every field's makeup. Due to the size and scope of our data streams not everything we have available is shown, if you cannot find the field you require then please contact the team as it may be possible to accommodate your specific data request.