Combined student/module record 03/04

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03011: Subject of qualification aim

Field Information

Number: 043
Name: Subject of qualification aim
Abbreviation: SBJQA1
Length: 6
Status: Compulsory for all students except FE level students in England and Wales (i.e. compulsory for all students except those coded 1 or 4 in field 6, FE student marker).
Also compulsory for FE level students at institutions in Wales in cases where a generic code is used in field 42, FE general qualification aim of student.
Description: The subject or subjects appropriate to the current programme of study.

The Subject(s) of qualification aim (fields 43 to 45) are used to designate the subject or subjects appropriate to the current programme of study. The code may change from year to year as a result of a student's intentions changing or clarifying, but should not be changed to reflect the particular pattern of study, or differing optional modules, within a consistent programme of study.

Alpha character forms the first character of the subject code. The remaining digit or digits are numeric and provide a more detailed subject content breakdown.
Notes: The Joint Academic Coding of Subjects (JACS) coding frame introduced in 2002/03, replaces HESACODE. This provides for all subjects to be coded according to a common, truly hierarchical, four-character subject code. From 2002/03, the first year of its introduction, JACS will be used substantially in subject representation across the sector, including for provision of quality assurance information.

As a result of the joint UCAS/HESA Subject Code Harmonisation Project, it is intended that at the subject or module level all subjects should be classified within the JACS hierarchical academic subject structure. Therefore the use of JACS codes will be compulsory in completion of Fields in the range 101 - 146 in the HESA Combined Student Record, and Fields 13 and 16 in the HESA Module Record. The generic codes that consist of a subject group and letter and Y000 which can be used in Fields 43 - 46 Subject of qualification aim to describe a truly interdisciplinary programme, cannot be used in Fields in the range 101 - 146 in the HESA Combined Student Record, and Fields 13 and 16 in the HESA Module Record.

The introduction of the new subject codes will therefore result in institutions returning individual codes in Fields 43-46, with 4 characters of JACS code in each of Fields 43, 44 and 45, as appropriate, and a balance indicator, if relevant, in Field 46. (Note that it will be necessary to left-justify, as the existing field 43, Subject(s) of qualification aim, is 6 characters in length).

The JACS coding frame will also be used for the combined record fields 101-146 Subject area of study, and module fields 13/16, Subject area of study.

For students entering through UCAS this information will be available from UCAS via the *J.

Continuing students (COMDATE before 1 August 2002) will have to be re-coded using the new subject categories; a mapping is available on the HESA WWW page at http://www.hesa.ac.uk/jacs/letter.htm
Where students are coded using codes in the B group or C8 or L5 groups and are DH funded (field 64, Major source of funding, coded 31, Departments of Health/NHS/Health Authorities), the Department of Health requires that students be coded to the full four digits of JACS where these exist or to three digits otherwise.

The TTA confirmed a policy change to HESA, which affects coding in these fields for Primary ITT students. Ministerial approval was received for removal of the requirement for all trainees to study a primary specialism. This took effect from 1 September 2002, so is relevant from the 02/03 reporting year, and will mean that trainees beginning a new primary course will not have to have a primary specialism, although those on an existing course will need to continue with their specialism.

Due to the variation in the lengths of codes, all returned subject codes will need to be left justified, using space characters (ASCII no. 32) to pad the field when necessary.

For institutions returning in ASCII fixed length format, the field should be padded with trailing spaces (left justified).

This field must be completed for HE level students funded by the LSC or NC-ELWa (code 3 'The student is an FE Funding Council funded student studying at HE level' in field 6, FE student marker).

For FE level students in England and Wales (code 1 'The student is an FE Funding Council funded student studying at FE level' or code 4 'The student is not an FE Funding Council funded student but is studying at FE level' in field 6, FE student marker), for whom field 42, FE general qualification aim of student is completed, a blank should be returned in this field.

However, if a generic code is used within Field 42 'FE General qualification aim of student', then the LSC requires institutions to also complete Field 43 'Subject(s) of qualification aim' in order to give detail of the subject area of the qualification.

For initial teacher training students in England and Wales

The TTA needs to be able to link ITT students in England to the intake target from which the TTA has allocated numbers. In addition, only a subset of JACS codes are appropriate for ITT programmes. The TTA wants to ensure that only appropriate subjects are recorded. There is a similar requirement from HEFCW for ITT students in Wales. At institutions in England and Wales students identified as being initial teacher training students (codes 1, 6 or 7 in field 53, Teacher training course identifier ) must be coded using this subset of JACS. Further details are given below.

Primary ITT Programmes (i.e. code 15, 16, 17, 18, 19, 51, 52 or 53 in field 54)

Revised Standards for Qualified Teacher Status and revised Requirements for Initial Teacher Training took effect from September 2002. The new standards can be viewed on the TTA web site at: http://www.canteach.gov.uk/community/standards/index.htm

The Teacher Training Agency has published a handbook of guidance and support which is available on the TTA web site at:-http://www.canteach.gov.uk/community/itt/requirements/index.htm

The requirement on primary programmes to train students in at least one specialism is no longer compulsory.

Students commencing programmes of study after 1 September 2002 who choose not to study a primary specialism should use code X120 in this field and leave fields 44, 45 and 46 blank.

Where trainees continue to study a primary specialism, a valid JACS code should be used in this field as follows:

Subject JACS code
Art W900
Design and Technology W200
English Q300
Geography L700
German R200
History V100
Information and Communications Technology G500
Mathematics G100
Music W300
Physical Education C600
Religious Education V600
Science( Biology, Chemistry, Physics) C100,F100,F300
Spanish R400
French R100
Advanced Study of Early Years X900
Drama W400
Dance W500
Citizenship L230
PHSE L390
No primary specialism X120 (code available for students commencing programme of study after 1 September 2002 only)

Where the specialism is not restricted to a subject e.g. humanities, JACS code Y000 may be used in this field.

Where a primary specialism is being studied institutions must enter the code of the main specialism in field 43. If a second specialism is offered, institutions should record this in field 44.

Institutions should ensure that codes relating to the subject the student is funded for are returned. Any institution wishing to enter a code not included in the current subject list should contact the TTA directly.

Secondary ITT Programmes and ITT Programmes Covering the 7-14 Age Range (i.e. code 24, 25, 26, 54, 55, 56 or 57 in field 54)
All programmes must train students in at least one specialism. It is essential that this specialism corresponds to the target from which the TTA has allocated numbers. Some Programmes will train students to teach additional specialisms.
For the specialisms:
The table below sets out the list of subjects appropriate to secondary ITT programmes with corresponding JACS codes.

Subject JACS code
Art W900
Design and Technology W200
English Q300
Drama W400
Geography L700
History V100
Information and Communications Technology G500
Mathematics G100
Modern Foreign Languages French R100
German R200
Italian R300
Russian R700
Spanish R400
Welsh Q560
Other Modern Languages R900
Music W300
Business Studies N100
Economics L100
Social Sciences/Social Studies L900
Classics Q800
Physical Education C600
Religious Education V600
Biology C100
Chemistry F100
Physics F300
Combined/General Sciences C000 F000 Balance indicator 1
Citizenship L230
Vocational - Applied science (Applied Biology C110, Applied Chemistry F110, Applied Physics F310)
Vocational - Engineering H900
Vocational - Leisure and tourism N222
Vocational - Applied art and design W990
Vocational - Manufacturing H700
Vocational - Applied ICT G510
Vocational - Health and social care L510
Vocational - Applied business N190

If a second specialism is offered, institutions should record this in field 44. Similarly, if a third specialism is offered, institutions should record this in field 45.
HESA will introduce validation checks to ensure that only those codes listed above can be recorded.

Institutions should ensure that codes relating to the subject the student is funded for are returned. Any institution wishing to enter a code not included in the current subject list should contact the TTA directly.
Example: Ref: JACS coding on http://www.hesa.ac.uk/jacs/letter.htm
Reason Required: To identify the broad qualification aim of students.

To indicate the overall subject of the student's intended qualification aim.

To identify the appropriate intake target subject and subject specialisms for ITT students.

Key descriptor of the sector used for publications, projections and planning.

Valid Entries

Please refer to the Joint Academic Coding System (JACS) classification of academic subjects

Validation Rules

023609
This field must contain a valid JACS code or be blank. (Severity: 99)
IsValidJacsCode6_AnyJust(uiCurFieldNo) || M_EMPTY
023851
If Welsh institution and if entry in FEQAIM starts with 'W' or is '66666666' then this field must not be blank. (Severity: 99)
M_WELSH && (M_ISFIELDN(_FEQAIM_,"W",0,1) || M_ISFIELD(_FEQAIM_,"66666666")) ?
M_NOTEMPTY:
M_TRUE
023852
If English or Welsh institution and TTCID=1, 6 or 7 and ITTPHSC=15 to 19 or 51 to 53, then this field can only be coded W900, W200, Q300, Q560, L700, R200, V100, G500, G100, W300, C600, V600, C100, F100, F300, R400, R100, X900, W400, W500, L230, L390, Y000 or X120. (Severity: 99)
(M_ENGLISH || M_WELSH) &&M_REQUIRED(_TTCID_) && (M_ISFIELD(_TTCID_,"1") ||M_ISFIELD(_TTCID_,"6") ||M_ISFIELD(_TTCID_,"7")) &&M_REQUIRED(_ITTPHSC_) && (IsValidInteger(_ITTPHSC_,15L,19L) || IsValidInteger(_ITTPHSC_,51L,53L)) ?
M_LOOKUP(uiCurFieldNo,SBJ2004A) :
M_TRUE
023853
If English or Welsh institution and TTCID=1, 6 or 7 and ITTPHSC=24 to 26 or 54 to 57, then this field can only be coded W900, W200, Q300, W400, L700, V100, G500, G100, R100, R200, R300, R400, R700, Q560, R900, W300, N100, L100, L900, Q800, C600, V600, C100, F100, F300, C000, L230, H900, N222, W990, H700, G510, L510, N190, C110, F110 or F310. (Severity: 99)
(M_ENGLISH || M_WELSH) &&M_REQUIRED(_TTCID_) &&(M_ISFIELD(_TTCID_,"1") ||M_ISFIELD(_TTCID_,"6") ||M_ISFIELD(_TTCID_,"7")) &&M_REQUIRED(_ITTPHSC_) && (IsValidInteger(_ITTPHSC_,24L,26L) || IsValidInteger(_ITTPHSC_,54L,57L))?
M_LOOKUP(uiCurFieldNo,SBJ2004B) || M_ISFIELD(uiCurFieldNo,"C000"):
M_TRUE
024206
If English or Welsh institution and TTCID =1, 6 or 7 and ITTPHSC = 24 to 26 or 54 to 57, then this field can only be coded C000 if SBJQA2 is coded F000. (Severity: 99)
(M_ENGLISH || M_WELSH) && (M_ISFIELD(_TTCID_,"1") ||M_ISFIELD(_TTCID_,"6") ||M_ISFIELD(_TTCID_,"7")) &&(M_ISFIELD(_ITTPHSC_,"24") ||M_ISFIELD(_ITTPHSC_,"25") || M_ISFIELD(_ITTPHSC_,"26") || M_ISFIELD(_ITTPHSC_,"54") || M_ISFIELD(_ITTPHSC_,"55") || M_ISFIELD(_ITTPHSC_,"56") || M_ISFIELD(_ITTPHSC_,"57")) &&M_ISFIELD(uiCurFieldNo,"C000") ?
M_ISFIELD(_SBJQA2_,"F000") :
M_TRUE
024207
This field must not be blank where FESTUMK is not coded as 1 or 4. Otherwise it may be completed or be blank. (Severity: 99)
( !M_ISFIELD(_FESTUMK_,"1") && !M_ISFIELD(_FESTUMK_,"4")) && M_REQUIRED(_FESTUMK_) ?
M_NOTEMPTY :
M_TRUE
024208
If RECID=03411 or 03412 then this field must be completed except where QUALAIM is also coded 53,54,55, 71 to 86 or 99 when this rule does not apply. (Severity: 99)
(M_ISFIELD(_RECID_,"03411") || M_ISFIELD(_RECID_,"03412")) &&!(IsValidInteger(_QUALAIM_,53,55) ||IsValidInteger(_QUALAIM_,71,86) ||M_ISFIELD(_QUALAIM_,"99"))?
M_NOTEMPTY :
M_TRUE
024209
If this field is completed, it must be left justified. (Severity: 99)
M_NOTEMPTY ?
!M_ISFIELDN(uiCurFieldNo," ",0,1) :
M_TRUE
024210
If English or Welsh institution and TTCID=1, 6 or 7 then this field cannot be coded X100. (Severity: 99)
(M_ENGLISH || M_WELSH) && (M_ISFIELD(_TTCID_,"1") ||M_ISFIELD(_TTCID_,"6") ||M_ISFIELD(_TTCID_,"7")) ?
!M_ISFIELD(uiCurFieldNo,"X100") :
M_TRUE
024211
If first character of this field is 'B' and MSFUND=31, then the third and fourth characters of this field must not contain '0' (i.e. must code to the full four characters of JACS where these exist or to three significant characters otherwise). (Severity: 9)
M_ISFIELDN(uiCurFieldNo,"B",0,1) &&M_ISFIELD(_MSFUND_,"31") ?
!M_ISFIELDN(uiCurFieldNo,"00",2,2) &&!(M_ISFIELDN(uiCurFieldNo,"0",3,1) &&IsValidJacsCode(strcat(M_GETFIELDN(uiCurFieldNo,0,3),"1"))) :
M_TRUE
024212
If first two characters of this field are 'C8' or 'L5' and MSFUND=31, then the third and fourth characters of this field must not contain '0' (i.e. must code to the full four characters of JACS where these exist or to three significant characters otherwise). (Severity: 9)
(M_ISFIELDN(uiCurFieldNo,"C8",0,2) || M_ISFIELDN(uiCurFieldNo,"L5",0,2)) && M_ISFIELD(_MSFUND_,"31") ?
!M_ISFIELDN(uiCurFieldNo,"00",2,2) &&!(M_ISFIELDN(uiCurFieldNo,"0",3,1) &&IsValidJacsCode(strcat(M_GETFIELDN(uiCurFieldNo,0,3),"1"))) :
M_TRUE
025369
If QUALAIM is coded 18 and REGBODY is coded 14, then the first character of this field must be 'D'. (Severity: 99)
M_ISFIELD(_QUALAIM_,"18") && M_ISFIELD(_REGBODY_,"14") ?
M_ISFIELDN(uiCurFieldNo,"D",0,1) :
M_TRUE
025370
If QUALAIM is coded 18 and REGBODY is coded 02, then the first character of this field must be 'A'. (Severity: 99)
M_ISFIELD(_QUALAIM_,"18") && M_ISFIELD(_REGBODY_,"02") ?
M_ISFIELDN(uiCurFieldNo,"A",0,1) :
M_TRUE
025471
If English or Welsh institution and TTCID=1, 6 or 7 and ITTPHSC = 15 to 19 or 51 to 53 and COMDATE before 01-SEP-2002, then this field must not be coded X120. (Severity: 99)
(M_ENGLISH || M_WELSH) &&M_REQUIRED(_TTCID_) &&(M_ISFIELD(_TTCID_,"1") ||M_ISFIELD(_TTCID_,"6") ||M_ISFIELD(_TTCID_,"7")) &&M_REQUIRED(_ITTPHSC_) && (IsValidInteger(_ITTPHSC_,15L,19L) || IsValidInteger(_ITTPHSC_,51L,53L))&& (_DateDiff(DAY,GetFieldNoDate(_COMDATE_),"01/09/2002") < 0L) ?
!M_ISFIELD(uiCurFieldNo,"X120") :
M_TRUE