Combined student/module record 06/07
Back to field list for 06011
06011: Reason for leaving institution/completing programme
Field Information
| Number: | 033 |
| Name: | Reason for leaving institution/completing programme |
| Abbreviation: | RSNLEAVE |
| Length: | 2 |
| Status: | Compulsory for all students who have left the institution or completed their programme of study during the reporting period. |
| Description: | The 'Reason for leaving institution/completing programme' field is used to indicate for what reason the student left the institution or particular programme of study detailed in this return. |
| Notes: | The purpose of the new code 12 'Redundant HIN' in field 33 is to allow the record to be 'tidied-up', to improve its potential for linking and tracking. This code should be used in any cases where institutions have incorrectly returned more than one HIN for a student. In these cases, institutions will not be required to give a date left in field 35, Date left institution or completed the programme of study. Code 12 'Redundant HIN' is currently not available. Institutions should only complete this field where they are completing a student instance, guidance on when a new student instance is required is given in field 151/136, Student instance number. Normally where a student progresses from one course directly onto another at the same level (e.g. HND to Degree, MPhil to PhD) a new student instance is not required and hence field 33, Reason for leaving institution/completing programme, would not be completed although field 37, Qualification obtained 1, and field 38 Qualification obtained 2, may be. Field 33 code 98 'Completion of course - result unknown' implies that there will be further returns for the student - through a dormant record for example - to report results and reason for leaving. Code 02, 'Academic failure/left in bad standing/not permitted to progress' is considered to be different from simply dropping out, code 07, which may be more closely related to personal reasons. Code 02 is intended to be for a fail at any stage. It is the code to be used for those students who fail assessment at, for example, the end of the first or second year of a three-year course and therefore leave the programme of study, as well as for those students who have unsuccessfully completed their qualification aim. Code 08, 'Written off after lapse of time': it is at the institution's discretion whether to write-off an inactive student after a period of time. Code 09, 'Exclusion' is the breaking of institutional rules, either behavioural or financial. If a student gains a qualification after completing a programme of study, but not the qualification they were aiming for, then they should be coded in field 33 as 01 'Successful completion of course'. If the student does not complete a programme of study but leaves early with a lower qualification then a different code should be used, such as 07 or 10 or whatever is most appropriate to the student's circumstances, including 'inability to progress', which should be code as 02 'Academic failure/left in bad standing/not permitted to progress' or 11 'Other'. An entry in this field means that an entry in field 35, Date left, will also be expected. In most cases qualifications are obtained at the end of a programme of study. Therefore typically where there is a qualification obtained in field(s) 37/38, a reason for leaving the programme of study and a date left the programme of study would be expected. It is recognised, however, that there are a few programmes of study where interim qualifications are actually awarded and so fields 33 and 35 would not be completed. |
| Reason Required: | To monitor transfer/progression/completion. |
Valid Entries
| 01 | Successful completion of course. |
| 02 | Academic failure/left in bad standing/not permitted to progress. |
| 03 | Transferred to another institution. |
| 04 | Health reasons. |
| 05 | Death. |
| 06 | Financial reasons. |
| 07 | Other personal reasons and dropped out. |
| 08 | Written off after lapse of time. |
| 09 | Exclusion. |
| 10 | Gone into employment. |
| 11 | Other. |
| 12 | Redundant HIN |
| 98 | Completion of course - result unknown. |
| 99 | Unknown. |
Validation Rules
| 029461 | This field must contain a valid code or be blank. (Severity: 99) |
M_VALIDCODE || M_EMPTY | |
| 029634 | Code 12 cannot be used until further notice. (Severity: 99) |
!M_ISFIELD(uiCurFieldNo,"12") | |
| 029635 | If DATELEFT is completed, then this field must not be blank. (Severity: 99) |
!IsEmpty(_DATELEFT_) ? M_NOTEMPTY : M_TRUE |
