Dear Colleagues
2004/05 HESA STAFF RECORD COLLECTION (REF: C04025/C04026)
The
purpose of this Circular is to inform colleagues that the Coding Manual
supporting the 2004/05 Staff Record is now available to download from: index.php?option=com_collns&task=show_colln&Itemid=232&c=C04025&s=2
Institutions should pay particular attention to the following areas where changes have been made.
1. Coverage of the record
Atypical staff
Staff
who hold only atypical contracts must now be included in the staff
return. The definition of atypical staff remains unchanged and can be
found at: index.php?option=com_content&task=view&id=350&Itemid=233#atypical.
However
there is a requirement to return only a minimum data set for atypical
staff. Where within the HESA reporting period such staff have multiple
atypical contracts with the same characteristics, i.e. Activity code
and Cost centre, only one contract record need be returned, identified
as 04126 in RECID, and recording the total FTE worked.
2. 2004/05 Staff Coding Manual
Further guidance has been added to fields as follows:
Person Table (04025) |
| Field 004 Date of birth |
|
BIRTHDTE |
| Additional default date of birth 19010101 as per the Inland Revenue. |
| Field 015/016 Academic discipline 1/2 |
|
ACCDIS1/2 |
| Clarification with regard to the coding of academic discipline for staff members. |
| Field 017 Regulatory body |
|
REGBODY |
| Clarification on the use of code 00 Not currently registered to practice. |
| Field 023 Total monies paid during this reporting year |
|
TOTSAL |
| The Total monies paid during this reporting year is not required for the 2004/05 academic year. |
| Institutions must therefore complete this field with 9999999. |
| |
Contract Table (04026) |
| Field 007 Mode of employment |
|
MOEMP |
| Additional guidance notes. |
| Field 009 FTE during reporting period |
|
CONFTE |
| Additional guidance for staff on secondment and staff working irregular hours. |
| Field 014 Proportion of basic salary charged against general income |
|
PSCAG |
| Clarification of the relationship between this field, SOBS and SSOBS. |
| Field 016 Salary point |
|
SPOINT |
| Clarification of the link between this field and SALREF. |
| Field 017 Basic salary at reference date |
|
SALREF |
| Clarification of the link between this field and SPOINT. |
| Field 025 Cost centre 1 |
|
CCENTRE1 |
| Field 028 Cost centre 2 |
|
CCENTRE2 |
| Field 031 Cost centre 3 |
|
CCENTRE3 |
Cost Centres
Following from the recent review of the HESA Finance Record it was
agreed that a simplification of the current list of cost centres was
required, achieved by merging or removing existing cost centres.
To this end a pattern of cost centres has been
finalised that strikes a good balance between being simple and
providing a rich presentation of information. The changes are
summarised below.
| Old Code | Old Cost Centre | Change | New Code | New Cost Centre |
|
|
|
|
|
| Pharmacy and Pharmacology |
|
|
|
|
|
|
|
|
|
|
|
| Information Technology and Systems Sciences |
| Computer Software Engineering |
|
|
|
| IT and Systems Sciences, Computer Software Engineering |
|
|
|
| Librarianship, Communication and Media Studies |
|
|
|
|
|
|
| Language Based Studies |
| Humanities |
|
|
|
| Humanities and Language Based Studies |
|
|
|
| French, Spanish & German Modern Languages |
| Other Modern Languages |
|
|
|
|
|
|
| Central Libraries and Information Services |
| Central Computer and Computer Networks |
| Other Academic Services |
|
|
|
|
| Correction (2005/06/22): Cost centres 54 and 55 are no longer being combined. |
|
|
Central Administration and Services |
Staff and Student Facilities |
|
|
|
Central Administration and Services, Staff and Student Facilities |
|
It
is obviously necessary to implement the cost centre changes across the
full range of HESA data streams. The replacement Finance Record will
reflect these changes from 2004/05; the Staff and Student Records also
need to migrate as soon as possible. However, since the changes
effectively amalgamate existing cost centres to a shorter list, it is
possible to stage implementation in the Staff and Student data streams.
For the 2004/05 Staff Record, institutions are encouraged to use the
new shorter list of cost centres, but where this might present
difficulties, institutions can in 2004/05 continue to use the existing
fuller list of cost centres. During such transition HESA will undertake
appropriate amalgamation before onward use of the data. From 2005/06
onwards, validation will prevent the use of the "old" cost centre list.
Appendix 4 RAE 2001: Unit of Assessment
A list of the Units of Assessment used in the 2001 Research Assessment Exercise is available at: dox/datacoll/C04025/04025a04.rtf
Further Information
If
you have any queries on the issues raised in this Circular please
contact the Agency's Institutional Liaison team (Alison Berry, Marietta
Nkweta, Janet Earl or Clara Elcocks) at HESA or email (liaison@hesa.ac.uk).
Yours sincerely
C. Jane Wild
Director of Operations
