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QR.C15054.InstancePeriod.HEAPESPOP.1

Where the course has current designation the associated InstancePeriod.HEAPESPOP values across the submission for this InstancePeriod.COURSEID and InstancePeriod.LOCATION(s) combination should have at least one occurrence of InstancePeriod.HEAPESPOP = 1 or NA.
ExceptionWarningAdded
Plain English
Currently designated courses should include students within the HEAPES population or students not applicable to the HEAPES survey.
Further Guidance
N/A
Reason for Change
Rule added to indicate where all students on a currently designated course are outside the HEAPES population.
Previous Name of Rule
QR.C15054.Instance.HEAPESPOP.1

QR.C15054.InstancePeriod.HEAPESPOP.12

Where the Instance Period is for a teach out designated course the InstancePeriod.HEAPESPOP must be coded 2 or NA.
ExceptionErrorAdded
Plain English
Students within the HEAPES population must not be enrolled on teach out courses.
Further Guidance
N/A
Reason for Change
Rule added to ensure that students on teach out courses are not in the HEAPES population.
Previous Name of Rule
QR.C15054.Instance.HEAPESPOP.12

QR.C15054.InstancePeriod.HEAPESPOP.14

Where a year on year link has been made to the Continuity Register and InstancePeriod.MODE is consistent (MODEs both equal to 31 or both not equal to 31) then InstancePeriod.HEAPESPOP must not equal 1.
ContinuityErrorAdded
Plain English
A matching record has been found on the Continuity Register, indicating a continuing Instance, and the mode is consistent (both full time or both part time) but the incoming record has been coded as within the HEAPES population.
Further Guidance
A year on year link has been made between the record sent in the latest file and that returned in the previous reporting period (linked via Provider.UKPRN, Student.HUSID and Instance.NUMHUS). Data between this year and last is inconsistent and must be checked and corrected where applicable.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C15054.InstancePeriod.HEAPESPOP.13

More than 5% of Instance Periods (and more than 5 Instance Periods) where the associated course has current designation and InstancePeriod.HEAPESPOP = 2 have Instance.COMDATE >= Y1-08-01
ExceptionWarningAdded
Plain English
More than 5% (and more than 5) Instance Periods, associated with a currently designated course and coded as not being within the HEAPES population, are for first year students.
Further Guidance
N/A
Reason for Change
Rule added to ensure that students in the HEAPES population on currently designated courses are mainly first years.
Previous Name of Rule
N/A

QR.C15054.InstancePeriod.HEAPESPOP.2

The Instance Period is not for a designated course and InstancePeriod.HEAPESPOP equals 1.
Business RuleErrorAdded
Plain English
Students within the HEAPES population must be on designated courses
Further Guidance
N/A
Reason for Change
Rule added to ensure non-designated courses do not include students in the HEAPES population.
Previous Name of Rule
QR.C15054.Instance.HEAPESPOP.2

QR.C15054.InstancePeriod.HEAPESPOP.3

InstancePeriod.HEAPESPOP must be returned where the Instance Period is for a designated course.
Business RuleErrorAdded
Plain English
Students on designated courses must have a HEAPES population code returned.
Further Guidance
N/A
Reason for Change
Rule added to ensure students on designated courses have a HEAPES population code returned.
Previous Name of Rule
QR.C15054.Instance.HEAPESPOP.3

QR.C15054.InstancePeriod.HEAPESPOP.4

Where InstancePeriod.HEAPESPOP = 1 Instance.COMDATE should be later than Y1-07-31.
Business RuleWarningAdded
Plain English
Students in the HEAPES population will usually be in their first year of study.
Further Guidance
N/A
Reason for Change
Rule added to identify where students in the HEAPES population are not in their first year.
Previous Name of Rule
QR.C15054.Instance.HEAPESPOP.4

QR.C15054.InstancePeriod.HEAPESPOP.6

Where InstancePeriod.HEAPESPOP = 1 and Instance.ENDDATE is not null the difference between Instance.ENDDATE and Instance.COMDATE is less than 14 days.
Business RuleWarningAdded
Plain English
The coding of HEAPESPOP indicates that the student is within the HEAPES population. Students who study for less than 2 weeks (unless they have a confirmed attendance to the SLC) are not included in the HEAPES survey. Please check the coding is correct.
Further Guidance
N/A
Reason for Change
Rule added to identify where students in the HEAPES population have left within 2 weeks of starting.
Previous Name of Rule
QR.C15054.Instance.HEAPESPOP.6

QR.C15054.InstancePeriod.HEAPESPOP.7

Where Course.TTCID = 1, G or Q and InstancePeriod.HEAPESPOP exists, it must be coded 2 or NA.
Business RuleErrorAdded
Plain English
Teacher training courses with Qualified Teacher Status (QTS) must not be within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule added to ensure QTS courses are not coded within the HEAPES population.
Previous Name of Rule
N/A

QR.C15054.InstancePeriod.HEAPESPOP.10

More than 5% of Instance Periods (and more than 5 Instance Periods) where InstancePeriod.HEAPESPOP = 1 have Instance.COMDATE < Y1-08-01.
Business RuleErrorAdded
Plain English
More than 5% (and more than 5) Instance Periods for instances starting before this reporting period are coded as being within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule added to restrict the number of non first years included in the HEAPES population.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.10

QR.C15054.InstancePeriod.HEAPESPOP.9

Where InstancePeriod.HEAPESPOP = 1 then InstancePeriod.SSELIG must be coded 1.
Business RuleErrorAdded
Plain English
Where the student is in the HEAPES population they must be also be eligible for student support.
Further Guidance
N/A
Reason for Change
Rule added to ensure where students are in the HEAPES population they are also eligible for student support.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.9

QR.C15054.Instance.HEAPESPOP.1

The course has non-teach out designation and no associated Instance (with any InstancePeriod.MODE = 01, 02, 23 or 24) has Instance.HEAPESPOP = 1.
ExceptionWarningDeleted
Plain English
None of the full time instances associated with a non-teach out designated course are within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.1

QR.C15054.Instance.HEAPESPOP.10

More than 5% of Instances (and more than 5 Instances) where Instance.HEAPESPOP = 1 have Instance.COMDATE < Y1-08-01
ExceptionErrorDeleted
Plain English
More than 5% (and more than 5) Instances starting before this reporting period are coded as being within the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.10

QR.C15054.Instance.HEAPESPOP.11

Where the course is designated as part time in the designated course look up file, Instance.HEAPESPOP must not be coded 1
ExceptionErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.11

QR.C15054.Instance.HEAPESPOP.12

Where the Instance is for a teach out designated course the Instance.HEAPESPOP must be coded 2.
ExceptionErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.12

QR.C15054.Instance.HEAPESPOP.2

The course is not designated and one or more associated Instance.HEAPESPOP equals 1.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.2

QR.C15054.Instance.HEAPESPOP.3

Instance.HEAPESPOP must be returned where the associated course is designated and Provider.SUBPURPOSE = 1 or 3.
Business RuleErrorDeleted
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.3

QR.C15054.Instance.HEAPESPOP.4

Where Instance.HEAPESPOP = 1 Instance.COMDATE should be after Y1-07-31.
Business RuleWarningDeleted
Plain English
The coding of HEAPESPOP indicates that the student is within the HEAPES population. Students who started prior to the current reporting year are not included in the HEAPES survey. Please check the coding is correct.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.4

QR.C15054.Instance.HEAPESPOP.5

Instance.HEAPESPOP = 1 and all associated InstancePeriod.MODE are coded 31.
Business RuleErrorDeleted
Plain English
The coding of HEAPESPOP indicates that the student is within the HEAPES population. Students who are part time must not be included in the HEAPES survey.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.5

QR.C15054.Instance.HEAPESPOP.6

Instance.HEAPESPOP = 1 and, where Instance.ENDDATE is not null, difference between Instance.ENDDATE and Instance.COMDATE is less than 14 days.
Business RuleWarningDeleted
Plain English
The coding of HEAPESPOP indicates that the student is within the HEAPES population. Students who study for less than 2 weeks (unless they have a confirmed attendance to the SLC) are not included in the HEAPES survey. Please check the coding is correct.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.6

QR.C15054.Instance.HEAPESPOP.8

Instance.HEAPESPOP has been coded 1 and all associated InstancePeriod.LOCSDY are codes 6 or 9.
Business RuleErrorDeleted
Plain English
The coding of HEAPESPOP indicates that the student is within the HEAPES population. Students studying by distance learning must not be included in the HEAPES survey.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.8

QR.C15054.Instance.HEAPESPOP.9

Where Instance.HEAPESPOP = 1 InstancePeriod.SSELIG must be coded 1.
Business RuleErrorDeleted
Plain English
Only students eligible for student support are in the HEAPES population.
Further Guidance
N/A
Reason for Change
Rule deleted as HEAPESPOP has moved to the InstancePeriod entity.
Previous Name of Rule
QR.C14054.Instance.HEAPESPOP.9