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HESA Data Platform and Student 22056: your quick-start guide

The 22056 Student record will be the first data collection live on the HESA Data Platform (HDP). 

The HDP forms part of our transformation programme for the new, unified Student record. 

We know change can be challenging with new systems and processes, so below is our quick-start guide on what you need to know.

The HDP includes:

  • Improved interface and processes tested by providers during the Alpha and Beta phases.
  • Automated quality assurance.
  • An online validation tool (OVT).

All current Student and Student Alternative record contacts will access this system through a new HESA Identity System (IDS) role. We will issue this role ahead of the system opening. Record contacts can issue roles to any colleagues at their provider who will also be involved in the submission process ready for the HDP go-live.

Are you ready?

We have compiled a summary of activities to support provider readiness ahead of the 2022/23 collection.  

As with the legacy collections, the 22056 coding manual is your point of reference for all requirements for the upcoming 22056 Student record collection. The coding manual includes all the key information, including: 

  • Coverage of the record.
  • Revision history of changes made, such as guidance and entity updates,
  • Data model and data dictionary. 
  • Data collection schedule, including guidance and key dates for the May and August 2023 interim submissions.

Student 22056 coding manual

Alongside the coding manual we also continue to provide support guides. These give an overview of the submission process, and guidance for the data entry tool and online validation kit. We will also publish any known issues with the HDP, any bugs within the HDP, and list planned functionality and releases. 

Got a question?

Rest assured, while the data model, collection and system are new, it’s still business-as-usual for the Liaison team, and we are ready to support you. Our team of experts will help and guide you through the data collection and submission process. 

  • Can’t find the information you are looking for on our website? Email [email protected] or call +44 (0)1242 388 531 and we will point you in the right direction.
  • Need help accessing the HDP? We will check you have the necessary Identity System (IDS) credentials.
  • Need to talk through a knotty StudentCourseSession example? Liaison are ready to assist.

What’s happening next?

We recently hosted 22056 interim submission webinars to support providers

The first deadline is rapidly approaching. The 31 May 2023 first interim submission deadline requires all providers to submit approximately 50% of student information that must pass schema validation. This submission needs to reflect a real-life submission, so be sustainable, using your software solution or data entry tool.

We encourage you to include as many of the different types of student provision falling within your 22/23 coverage as possible. This is a real test for your own systems and processes and will ensure that you are in the best place ahead of the statutory deadline in October 2023.

We recently hosted 22056 interim submission webinars to support providers. We have published a recording of one of the sessions and all the questions and answers in the 22056 support guides.

Additional support and resources

Our Training team have created a wealth of free e-learning content available as part of your subscription, presenting the key learnings for the record in an accessible and engaging format.

We also offer opportunities to access paid-for seminar sessions and live training at a range of UK locations between March and June 2023. Sign up to our monthly HESA training newsletter and be the first to know about HESA's latest training and support offerings, as well as getting insights, hints and tips from the team.

Sign up for the HESA weekly update

Student 22056 operational updates (coding manual releases, resource updates, etc) are available via the HESA weekly update. If you are not a HESA operational contact, you can sign up for the HESA weekly update and you can change your preferences at any time.

Nicola Jewer

Nicola Jewer

Liaison and operations manager