HESA Student record 2012/13

Version 1.10 Produced 2013-10-10      Revision history      Release notes

Specification of the data to be returned

• Coverage of the record
• Data model
• File structure
• Field list and detail
• Field list and detail (PDF)

XML Schema Definition (XSD) files

• C12051.xsd
• C12051DataTypes.xsd
• C12051CodeLists.xsd

Supporting documents

• Coding manual release schedule
• Commonly used acronyms
• Data standards in the HESA record
• Data Protection
• Glossary of terms
• The JACS3 coding system
• The JACS3 classification
• The JACS3 principal subjects
• HUSID look-up service
  Search the existing HESA database to find a student's HUSID
• DLHE - Coverage of the record
• Derived field specifications

Specification of the UCAS data for HESA transaction

• The UCAS data for HESA (*J) transaction
  

Additional guidance

• Summary of changes since 2011/12
• Mapping document for the new FE fields in C12051
• Further guidance on courses
• Further guidance on modules
• Further guidance on FTE reporting
• Reduced returns
• File structures for downloadable files
• Further guidance on reporting Instance.MCDATE and Instance.MODE
• Further guidance on reporting FE students
• Further guidance on reporting qualifications on entry
• Further information on the expansion of level 3 qualifications data for HEIs
• Guidance from HEFCE for reporting multiple instances for students studying for credit
• Understanding HIN
• Understanding the NSS reports
• Fixed database facility

Data collection

• Timescales for data collection
• Validation overview
• Business rules
• COMMIT-stage validation
• HIN validation
• Download validation kit
• Check documentation
  View the C12051 Check documentation guide for help with interpreting check documentation. The Check documentation definitions and notes are also available. A HEFCE institution help sheet on their data quality checks can be found at: HEFCE institution help sheet.