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HESA Student Record 2007/08 - Change of mode date

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HESA Student Record 2007/08

Fields required from institutions in England

Change of mode date


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Short nameMCDATE
Typefield
Description

This field records the date when a postgraduate student formally moves from an active study mode to 'writing-up' (Instance.MODE=43 or 44), 'changed to dormant' (Instance.MODE=73 or 74)or 'sabbatical'(Instance.MODE=51) or the date when such a student returns to an active study mode.

Applicable toEngland Northern Ireland
Coverage

All instances at institutions in England and Northern Ireland where Course.COURSEAIM begins D, E, L or M (excluding M22) and Instance.REDUCEDI = 00 and Instance.MODE is not equal to 63 or 64

Base data typeDateWithNullStructure9
Field length10
Part of
Minimum occurrences0
Maximum occurrences1
Related fields
Reason required

As dormant and writing-up students are not funded it is necessary to identify the point at which they move to these modes.

Notes

This is only applicable to postgraduate students in institutions in England and Northern Ireland.

All date fields in the Student Record must be completed using the ISO8601 format of YYYY-MM-DD. The specification of this field follows the data policies set out in the MIAP Common Data Definitions project.

If the mode has not changed, an empty element should be returned with the ReasonForNull attribute set to 9 (not applicable), i.e:

           <MCDATE ReasonForNull="9"></MCDATE>

Only mode changes within the reporting year need be recorded.

Where a student starts and finishes the reporting year with an active mode, this field is not required regardless of any mode changes during the year.

Where a student finishes the year with a non-active mode but has had an active mode at some point in the year then the last change from active to non-active mode should be returned, changes between different non-active modes should be ignored.

Where a student finishes the year with an active mode the last date they moved from a non-active to active mode should be recorded.

Non-active modes for the purpose of this field are defined as dormant, writing up and sabbatical.

Further guidance is available on the completion of this field.

OwnerHESA
Version1.8
Date modified2008-07-31
Change management notesCoverage amended to match Business rule 1
Business rules
1(Error)

Instance.MCDATE must exist for institutions in England or Northern Ireland and Course.COURSEAIM begins D, E, L or M (excluding M22) and Instance.REDUCEDI = 00 and Instance.MODE is not equal to 63 or 64

2(Error)

Instance.MCDATE must not be null except when ReasonForNull = 9

3(Error)

Instance.MCDATE must be null when ReasonForNull = 9

4(Error)

Instance.MCDATE must be ReasonForNull=9 for institutions in England and Northern Ireland and Course.COURSEAIM begins D, E, L or M (excluding M22) and Instance.MODE = 63 or 64

5(Error)

Instance.MCDATE must not exist for institutions in Scotland or Wales

Schema components
Element: MCDATE

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