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HESA Student Record 2007/08 - Special fee indicator

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HESA Student Record 2007/08

Fields required from institutions in Northern Ireland

Special fee indicator


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Short nameSPECFEE
Typefield
Description

This field records where a special or 'non-standard' fee is due - in line with the student support regulations.

Applicable toEngland Northern Ireland Scotland Wales
Coverage

All instances where Instance.REDUCEDI = 00

Base data typeSPECFEECodeType
Field length1
Part of
Minimum occurrences0
Maximum occurrences1
Reason required

To allow financial calculations to take account of fee offsets.

Notes

Standard/prescribed fee refers to the prescribed fee for students who entered before 2006/07 or the standard variable fee charged by the institution for those who entered in or after 2006/07.

Special or 'non-standard' fees - in line with the student support regulations

For sandwich placements these are:

An academic year: (i) during which any periods of full-time study are in aggregate less than 10 weeks; or (ii) if in respect of that academic year and any previous academic years of the course the aggregate of any one or more periods of attendance which are not periods of full-time study at the institution (disregarding intervening vacations) exceeds 30 weeks.

For language year abroad these are:

An academic year: (i) during which any periods of full-time study at the institution in the United Kingdom are in aggregate less than 10 weeks; or (ii) if in respect of that academic year and any previous academic years of the course the aggregate of any one or more periods of attendance which are not periods of full-time study at the institution in the United Kingdom (disregarding intervening vacations) exceeds 30 weeks.

Code 4 'Final year of full-time course lasting less than 15 weeks' and Code 5 'Final year of a full-time lasting more than 14 weeks but less than 24 weeks' apply to final year students only and should only be used where Instance.MODE is coded 02.

Institutions are not required to adjust this field to account for individual waived fees.

Postgraduate students who are subject to regulated fees should be coded as 0-5 depending on the fees. The only postgraduate students to be recorded as subject to regulated fees are those:

a. On a full-time or part-time PGCE. Such students should be recorded as subject to the regulated full or regulated half fees, respectively.

b. On a full-time course in preparation for a professional examination at postgraduate level, for which a first degree is not a normal requirement for entry. This applies to students on a course leading successively to Parts 1 and 2 of the Royal Institute of British Architects examination, for whom undergraduate-level fees are payable. Such students should be recorded as subject to regulated full fees.

All other postgraduate students should be coded 09 Other fee.

Part-time students where the institution has discretion over the fee charged should be coded 09 Other fee.

OwnerHESA
Version1.7
Date modified2008-07-31
Change management notesAdditional guidance from HEFCE added to clarify circumstances in which postgraduate students are subject to regulated fees
Business rules
1(Error)

Instance.SPECFEE must exist where Instance.REDUCEDI = 00

6(Error)

Instance.SPECFEE must be 1, 4 or 5 where Instance.MODE = 25

8(Error)

If Instance.SPECFEE = 4 or 5 then Instance.MODE must be 02

9(Error)

If Instance.SPECFEE = 4 or 5 then Instance.ENDDATE must not be blank

Schema components
Element: SPECFEE
Valid entries and labels
0Standard/Prescribed fee
1Sandwich placement
2Language year abroad & not full-year outgoing ERASMUS
3Full-year outgoing ERASMUS
4Final year of full-time course lasting less than 15 weeks
5Final year of a full-time course lasting more than 14 weeks but less than 24 weeks
9Other fee

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