Skip to main content

HESA Student Record 2007/08 - Type of instance year

Back to C07051

HESA Student Record 2007/08

Fields required from institutions in Northern Ireland

Type of instance year


return to field list
Short nameTYPEYR
Typefield
Description

This field identifies which of the basic types academic year is applicable to the instance.

Applicable toEngland Northern Ireland Scotland Wales
Coverage

All instances where Instance.REDUCEDI = 00 or 01

Base data typeTYPEYRCodeType
Field length1
Part of
Minimum occurrences0
Maximum occurrences1
Related fields
Reason required

To show the relationship between the instance academic year and the HESA reporting year, to support population definitions and to ensure single-counting.

Examples

A student completes a foundation degree in June 2008 and then undertakes a bridging course from July to September and then joins the final year of a degree which they complete in June 2009.

Field2007/082008/09
COURSEAIMJ10H100
STULOAD100.0130.0
TYPEYR11
BRIDGE01
Notes

The HESA reporting year runs from the 1 August - 31 July.

Instance academic years that are contained within the HESA reporting year should be coded 1.

Instance academic years which overlap HESA reporting years should be sequentially coded 3, (4), 5 in consecutive HESA returns, or may be coded 2.

Postgraduate research students would usually be coded as being on non-standard years.

Institutions in Scotland and Wales can only use codes 1 or 2.

Code 3 implies commencing an instance without having done another year of the instance in the same HESA reporting period.

Code 5 implies finishing one instance academic year and not starting a further year of the instance in the same HESA reporting year.

Information is required at instance level. It is not expected that adjustments should be made for individual students whose pattern may be slightly different e.g. a student who starts a course late.

Where a student’s studies include, within the same instance, a foundation degree to degree bridging course this bridging course element will be shown by code 1 ‘Foundation degree to degree bridging course’ in Instance.BRIDGE and an increased FTE in Instance.STULOAD. Where the bridging course spans HESA reporting years the FTE should all be returned in the second HESA reporting year, this may differ from the method used for other non-standard instance academic years. Institutions should also indicate in Instance.BRIDGE that the student has studied a foundation degree to degree bridging course only in the year in which the FTE is increased. It may be that the inclusion of a foundation degree to degree bridging course means that the year of instance becomes non-standard ie. no longer contained within the HESA reporting year. However, where the year would otherwise have been recorded as a standard academic year the year should still be recorded as such in this field.

OwnerHESA
Version1.0
Business rules
1(Error)

Instance.TYPEYR must exist where Instance.REDUCEDI = 00 or 01

2(Error)

Instance.TYPEYR must be coded 1 or 2 by institutions in Scotland or Wales

3(Error)

Instance.TYPEYR must not be coded 1 where Instance.FUNDCOMP = 3

4(Error)

Instance.TYPEYR must be coded 1 where Instance.COMDATE is greater than or equal to 1 August of the reporting period and Instance.ENDDATE (if not null) is less than or equal to 31 July of the reporting period and Instance.FUNDCOMP =1

5(Error)

Instance.TYPEYR must be coded 1 where Instance.COMDATE in range 01 August - 31 December (regardless of year) and Instance.ENDDATE in range 01 January - 31 July (regardless of year) and Instance.RSNEND is coded 01 or 98

6(Warning)

Instance.TYPEYR should not be coded 1 where Instance.FUNDLEV = 11, 21 or 31 and anniversary of Instance.COMDATE in academic year > 20 September and Instance.MODE = 01

7(Warning)

Instance.TYPEYR should not be coded 1 where Course.COURSEAIM begins D or L

Schema components
Element: TYPEYR
Valid entries and labels
1Course academic year contained within the HESA reporting year 1 August - 31 July
2Course academic year not contained within the HESA reporting year 1 August - 31 July
3Student commencing a course running across HESA reporting years
4Student mid-way through a course running across HESA reporting years
5Student finishing a course running across HESA reporting years

Contact Liaison by email or on +44 (0)1242 388 531.