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HESA Student Record 2007/08 - Suspension of active studies

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HESA Student Record 2007/08

Fields required from institutions in Northern Ireland

Suspension of active studies

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Short nameNOTACT

This field indicates whether a student has suspended study and is no longer actively studying on this student instance. In these cases Instance.RSNEND and Instance.ENDDATE would not be completed.

Applicable toEngland Northern Ireland Scotland Wales

Compulsory where the student has suspended studies on this student instance and fields Instance.RSNEND and Instance.ENDDATE are not completed

Base data typeNOTACTCodeType
Field length1
Part of
Minimum occurrences0
Maximum occurrences1
Reason required

To allow institutions to temporarily complete a record where Reason for leaving and Date left are not completed.

For progression monitoring and linkage, and for supporting population definitions.


This field is used to indicate a student was active during the reporting period but has now suspended studies. A student who was not active at any time during the reporting year should be returned as code 63 or 64 'dormant' in Instance.MODE.

An entry in this field is not required if the student has completed/left the student instance (Instance.RSNEND and Instance.ENDDATE completed). Similarly an entry in this field is not required if the student has been dormant for the whole year (Instance.MODE codes 63 or 64). However, students with Instance.MODE of 73 and 74 should be coded 1 Student has suspended studies.

Once a record has been returned with an entry in this field, a record with the same HIN will not be required in subsequent years unless the student returns to resume the instance or a record is being returned to end the instance (by completing (Instance.RSNEND, Instance.ENDDATE and QualificationsAwarded.QUAL (where relevant)).

Code 2 DH/NHS student temporarily stepping-off HIN

The reasons for stepping-on and off are many and varied. The DH core definition of such stepping-off points would be: 'a student who takes a break in study, at an agreed appropriate time, and who plans to return to join a later cohort from the one with which they originally started'.

This provides individuals with the ability to enter or leave a programme of education at a given point, providing maximum flexibility, thereby enabling an individual to consider alternative options of employment and education.

For example, the new nursing programme allows for stepping-off points at the end of Year 1 (following successful completion of the Common Foundation Programme) and throughout the course.

Date modified2008-02-29
Change management notesBusiness rule 2 added
Business rules

Instance.NOTACT should not exist where Instance.RSNEND exists and Instance.ENDDATE is not null


Instance.NOTACT must be 1 where Instance.MODE is 73 or 74

Schema components
Element: NOTACT
Valid entries and labels
1Student has suspended studies
2DH/NHS student temporarily stepping-off HIN

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