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HESA Student Record 2007/08 - Scottish Candidate Number

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HESA Student Record 2007/08

Fields required from institutions in Northern Ireland

Scottish Candidate Number

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Short nameSCN

This field records the Scottish Candidate Number (formerly SCOTVEC number) which is allocated to pupils at school and in FE colleges who undertake Scottish Qualifications Authority (formerly SCOTVEC or SEB Scottish Examination Board) courses. Many Scottish students will therefore have a Scottish Candidate Number, and coverage should increase over the next few years to cover almost all Scottish entrants. The Scottish Candidate Number should be completed for all students who have one.

Applicable toEngland Northern Ireland Scotland Wales

All students where EntryProfile.DOMICILE = XH and EntryProfile.UCASAPPID exists and Course.COURSEAIM begins H, I, J, C, P, Q, R or S. Also all other students at institutions in Scotland where EntryProfile.DOMICILE = XH and Course.COURSEAIM begins H, I, J, C, P, Q, R or S

Base data typeSCNWithNullStructure
Field length9
Part of
Minimum occurrences0
Maximum occurrences1
Reason required

Allows linkage between HESA records and earlier records of achievement on pre-HE Scottish courses. Such linkages can provide additional information about the flows between school, further education and higher education.


The Scottish Candidate Number consists of eight decimal data digits followed by a decimal check digit. The first two data digits are the final two digits of the year of issue (so 2004/05 is 05); note that this implies the occurrence of leading zeroes on numbers issued during the current decade, which must be retained. The next six digits are arbitrary, and are unique within the year but are not guaranteed to be unique across years. The final digit is a check digit calculated according to a modulus 11 algorithm using the weights 3 2 7 6 5 4 3 2.

  • Each digit is multiplied by its weight factor and the results totalled
  • The total is divided by 11
  • Take the remainder from this division and subtract it from 11
  • The result of the subtraction is the check digit

If the remainder from the division is 1 and result of the subtraction is therefore 10 the number is incorrect. If there is no remainder from the division, the check digit will be 0.

All UCAS entrants domiciled in Scotland require a Scottish Candidate Number irrespective of whether they are studying in Scotland or elsewhere in the United Kingdom. A Scottish Candidate Number is not applicable to non-Scottish domiciled entrants studying at institutions in Scotland. UCAS collects the Scottish candidate number for all Scottish domiciled new entrants. Institutions in Scotland will need to collect this information for direct entrants of Scottish domicile.

For students entering through UCAS this information will be available from UCAS via the *J transaction.

If the Scottish Candidate Number is not known, an empty element should be returned with the ReasonForNull attribute set to 1 (not known), i.e:

           <SCN ReasonForNull="1"></SCN>

A Scottish Candidate Number is not required for those students entering postgraduate courses.

OwnerScottish Qualifications Authority
Date modified2007-09-17
Change management notesBusiness rules 4 and 5 added, and text corrected to refer to EntryProfile.UCASAPPID in coverage and business rule 2
Business rules

Student.SCN must pass the checksum test as shown in the coding manual


Student.SCN must exist where (EntryProfile.DOMICILE exists and is coded XH) and EntryProfile.UCASAPPID exists and Course.COURSEAIM begins H, I, J, C, P, Q, R or S


Student.SCN must exist for institutions in Scotland where (EntryProfile.DOMICILE exists and is coded XH) and Course.COURSEAIM begins H, I, J, C, P, Q, R or S


Student.SCN must not be null except when ReasonForNull = 1


Student.SCN must be null when ReasonForNull = 1

Schema components
Element: SCN

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