Skip to main content

HESA Student Record 2007/08 - Year of course

Back to C07051

HESA Student Record 2007/08

Fields required from institutions in Northern Ireland

Year of course


return to field list
Short nameYEARPRG
Typefield
Description

This field indicates the year number of the course that the student is currently studying. This could be different from the year of student if the student has changed course or re-taken a year.

Applicable toEngland Northern Ireland Scotland Wales
Coverage

All instances where Instance.REDUCEDI = 00 or 01

Base data typexs:nonNegativeInteger
Field length2
Part of
Minimum occurrences0
Maximum occurrences1
Related fields
Reason required

To track student progression; used in conjunction with YEARSTU, for example, for the identification of direct entrants to later years of programmes, and to identify courses with a foundation year, to support entry qualification calculations, and to identify students for inclusion in the National Students Survey.

Notes

Courses of less than one year should be coded 1 in this field.

Institutions may return code 99 if the course structure does not enable Year of course to be derived.

In cases where foundation years are integral to degree programmes, the foundation year should be shown as Year 0 in this field and 'degree' in Course.COURSEAIM. This will allow a clear distinction to be made between stand-alone Foundation courses and those which are integral to degree programmes. The relationship between this field and Instance.YEARSTU in these circumstances is shown in the table below.

YearYEARSTUYEARPRG
Foundation year10
First year21
Second year32
Third year43

This field should not increment for students who are writing-up, but Instance.YEARSTU would increment on the anniversary of their starting date.

This field should be incremented for each year of a course a student studies. Therefore, where students do not repeat any studies, year of course will increment each reporting year. In particular, where students study full-time courses on a part-time basis the year of course should still increment every year. For example, if a student is studying a degree normally taken full-time over 3 years, over 6 years part-time, the year of course should start at 1 and increase each reporting year to 6.

The length of this field is 2 characters, however the move to XML enables data to be returned with or without leading zeros, e.g. 03 or 3.

OwnerHESA
Version1.4
Date modified2008-07-31
Change management notesBusiness rule 2 downgraded to Warning
Business rules
1(Error)

Instance.YEARPRG must exist where Instance.REDUCEDI = 00 or 01

2(Warning)

Instance.YEARPRG code 0 is only available where Course.COURSEAIM begins H or I

3(Warning)

Instance.YEARPRG should be less than or equal to Instance.SPLENGTH where Instance.UNITLGTH = 1 and Instance.MODE is less than 40 and Instance.YEARPRG is not coded 99

Schema components
Element: YEARPRG

Contact Liaison by email or on +44 (0)1242 388 531.