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HESA Student Record 2007/08 - Date of birth

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HESA Student Record 2007/08

Fields required from institutions in Wales

Date of birth


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Short nameBIRTHDTE
Typefield
Description

This field records the date of birth of the student.

Applicable toEngland Northern Ireland Scotland Wales
Coverage

All students

Base data typeDateWithNullStructure1
Field length10
Part of
Minimum occurrences1
Maximum occurrences1
Reason required

The date of birth is required to generate the student's age and to provide an additional item of information for record linkage. To permit age-based analysis and also facilitate record linkage across collections.

Notes

All date fields in the Student Record must be completed using the ISO8601 format of YYYY-MM-DD. The specification of this field falls within the scope of the MIAP Common Data Definitions project.

If the date of birth is not known, an empty element should be returned with the ReasonForNull attribute set to 1 (not known), i.e:

           <BIRTHDTE ReasonForNull="1"></BIRTHDTE>

HESA monitors the number of unknown birth dates submitted by each institution.

For students entering through UCAS this information will be available from UCAS via the *J transaction.

Where Y0/Y1/Y2 appear in business rules, these refer to the reporting period Y1-Y2 (e.g. for the 2007-08 reporting period, Y0 is 2006, Y1 is 2007 and Y2 is 2008).

OwnerManaging Information Across Partners - Common Data Definitions
Version1.6
Date modified2008-06-30
Change management notesBusiness rule 7 deleted
Business rules
1(Error)

Where exists, Student.BIRTHDTE cannot be before 1906-11-01

2(Error)

Where exists, Student.BIRTHDTE cannot be greater than Y1-07-31

3(Warning)

Where exists, Student.BIRTHDTE should be less than (Y1-20)-08-01 where Course.COURSEAIM = M71 or H71

4(Warning)

Where exists, Student.BIRTHDTE should be less than (Y1-17)-08-01 where Course.COURSEAIM = H11 or I11

5(Warning)

Where exists, Student.BIRTHDTE should be greater than (Y1-70)-07-31

6(Warning)

Where exists, Student.BIRTHDTE should be less than (Y1-14)-07-31

8(Error)

Student.BIRTHDTE must not be null except when ReasonForNull = 1

9(Error)

Student.BIRTHDTE must be null when ReasonForNull = 1

Schema components
Element: BIRTHDTE

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