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HESA Student Record 2008/09

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HESA Student Record 2008/09

Revision history


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This table lists changes and additions to the record specification and supporting documentation.

Date Documentation
version
Element Element
version
Notes
2009-10-28 1.13 Module.TINST 1.9 Values added: 10008953 Ymddiriedolaeth Nant Gwrtheyrn t/a Nant Gwrtheyrn, 10021984 Popeth Cymraeg Cyfyngedig t/a Welsh Unlimited
2009-10-21 1.12 Module.TINST 1.9 Values added: 10006389 The Interactive Design Institute Limited t/a Studio Art School-The Interactive Design Institute, and 10026751 Cambridge Education Group Limited t/a Cambridge School of Visual and Performing Arts
2009-10-08 1.11 QualificationsAwarded.CLASS 1.2 Business rule 6 downgraded to warning
2009-10-08 1.11 QualificationsOnEntry.QUALSBJ 1.5 Codes added to allow the submission of Scottish Core Skills K66, K67, K68, K69, K70, K75, K76 and K77
2009-10-08 1.11 StudentOnModule.MODYR 1.1 Business rule 1 updated to exclude StudentOnModule.MODSTAT of 4
2009-09-21 1.10 EntryProfile.POSTCODE 1.4 Guidance added on British Forces Post Office (BFPO)
2009-09-21 1.10 EntryProfile.PREVINST 1.1 9999 added to list of not known codes
2009-09-21 1.10 Module.TINST 1.8 Values added: 10021682 Kaplan Open Learning (Essex) Limited t/a Kaplan Open Learning, 10009968 N.D.A. (Nottingham) Limited t/a National Design Academy, 10004320 The Metanoia Institute, 10010227 The Kingham Hill Trust t/a Oak Hill College, 10004007 London City College Ltd t/a London City College, 10004075 London School of Theology, 10008899 The Ashridge (Bonar Law Memorial) Trust t/a Ashridge Management College, 10001471 City of London College, 10004511 National Film and Television School (The)
2009-09-21 1.10 Student.TTACCOM 1.2 Guidance added 'Code 1 Institution maintained property refers to residences owned by the institution returning data'
2009-09-21 1.10 Student.TTPCODE 1.6 Guidance added on British Forces Post Office (BFPO)
2009-09-11 1.9 CourseSubject.SBJCA 1.3

Business rule 2 amended to include codes P390 and R300. Deleted business rule 16: "For institutions in England where Course.TTCID = 1 or 8 and Instance.ITTPHSC = 15 - 19, 51 - 53, or 71 - 77, CourseSubject.SBJCA codes C100, F100 and F300 must always be used together as a triplet"

2009-09-11 1.9 Module.LEVLPTS 1.1

Updated guidance notes for Institution in Wales

from: "For institutions in Wales, please note that Codes 1, 2, 3, 6 and 7 in this field correspond to the Credit and Qualifications Framework for Wales (CQFW) Higher Education Qualifications Framework (HEQF) qualification levels C, I, H, M, D, and that Codes A, B and C correspond to the CQFW National Qualifications Framework (NQF) qualification levels Foundation, Intermediate and Advanced."

to: "For institutions in Wales, please note that Codes A, B, C, 1, 2, 3, 6 and 7 in this field correspond to the Credit and Qualifications Framework for Wales (CQFW) credit levels 1, 2, 3, 4, 5, 6, 7, 8 respectively."

2009-09-11 1.9 Module.TINST 1.7 Values added: 10000080 Access to Music Ltd, 10008430 Platform One (IOW) Limited, 10003331 Regent's College, 10007365 Weald and Downland Open Air Museum Limited
2009-09-11 1.9 QualificationsAwarded.QUAL 1.2 Deleted guidance "This field may be left blank for FE level students in England and Wales who are coded 6, A or B in Instance.PROGRESS."
2009-09-11 1.9 QualificationsOnEntry.QUALSBJ 1.4 Guidance updated on usage of code U01
2009-09-11 1.9 QualificationsOnEntry.QUALYEAR 1.4 Business rule 28 amended to add constraint "and QualificationsOnEntry.QUALTYPE is not coded SS"
2009-09-11 1.9 Check documentation 1.1 Updated title of Item 7d from "Student numbers entering HE via access programme" to "First year numbers entering HE via access programme"
2009-09-11 1.9 COMMIT-stage validation 1.6 Updated Course.MSFUND Exception rule 2 to remove code 65. Updated QualificationsOnEntry.QUALYEAR Exception rule 1 to add check for QualificationsOnEntry.QUALTYPE other than SS.
2009-08-21 1.8 Course.TTCID 1.3 Business rule 7 added
2009-08-21 1.8 EntryProfile.DOMICILE 1.2 Update to notes regarding status of Tokelau
2009-08-21 1.8 EntryProfile.QUALENT2 1.4 Guidance on access courses updated to link to Access to HE website
2009-08-21 1.8 Instance.ITTPHSC 1.4 Business rule 10 added
2009-08-21 1.8 Instance.ITTSCHMS 1.4 Code 3 added for older instances and business rule 4 amended to allow for code 3
2009-08-21 1.8 Instance.LOCSDY 1.1 Business rule 6 downgraded to warning
2009-08-21 1.8 Instance.MCDATE 1.2 Business rule 4 amended to restrict date range and business rule 6 restricted so rule does not error for dormant instances
2009-08-21 1.8 Module.TINST 1.6

Values added: 10001288 Centre for Youth Ministry, 10008397 Norland College, 10008589 West of England Ministerial Training Course, 10023441 City Banking College Limited, 10023445 International College of Oriental Medicine (U.K.) Limited (The) (t/a/ ICOM), 10004012 London College of Advanced Studies Limited

2009-08-21 1.8 QualificationsOnEntry.QUALSBJ 1.3 Business rule 5 amended to include K64 and K65
2009-08-21 1.8 Student.NATION 1.3 Update to notes regarding status of Tokelau
2009-08-21 1.8 Acronyms 1.2 BIS added
2009-08-12 1.7 Module.TINST 1.5

Updated value of 10008017 from 'Trinity Laban' to 'Trinity Laban Conservatoire of Music and Dance'

Values added: Tavistock and Portman NHS Foundation Trust UKPRN: 10020381, London School of Commerce UKPRN: 10008653, Guildhall College Limited UKPRN: 10011082, School of Technology and Management (STM) UKPRN: 10021029, ICMP (UK) Ltd (t/a The Institute of Contemporary Music Performance UKPRN: 10002820, The Bromley by Bow Centre UKPRN: 10000947, The London College of Traditional Acupuncture and Oriental Medicine UKPRN: 10004027, Institute of Legal Executives (The) UKPRN: 10022687, British Institute of Technology and E-Commerce Ltd UKPRN: 10000920, Centre for Alternative Technology Charity Limited UKPRN: 10021550, Centre for Alternative Technology Public Limited Company UKPRN: 10001271, Relate UKPRN: 10005436 and Psychosynthesis and Education Trust UKPRN: 10020810

2009-08-12 1.7 File Structure - HIN Target List File specification (HE and FE) 1.0 Document added
2009-08-12 1.7 Reduced Returns 1.1 Note added that although Student.OWNSTU is not listed in the requirements for reduced returns as it is an optional field, institutions may wish to populate it to assist in identifying validation output
2009-08-12 1.7 COMMIT-stage validation 1.5 HIN validation checks amended:
Course.COURSEID amended to remove the 10% threshold
EntryProfile.NIDEPEND amended to exclude 'not exists to exists'
2009-07-30 1.6 Course.COURSEAIM 1.2 Business rule 2 amended to remove UKPRN 10007842 (University of Cumbria) from list of medical schools
2009-07-30 1.6 Course.CTITLE 1.1 Further detail provided for file encoding
2009-07-30 1.6 Course.FEQAIMC 1.2 Business rule 3 deleted
2009-07-30 1.6 Course.TTCID 1.2 Business rule 4 amended to remove UKPRNs 10001883 (De Montfort University) and 10007161 (The University of Teesside) from the list of ITT providers
2009-07-30 1.6 CourseSubject.SBJCA 1.2 Business rule 4 amended to include codes C800, L390 and P390, and notes updated to include these codes for Secondary ITT Programmes
2009-07-30 1.6 EntryProfile.QualificationsOnEntry 1.1 New business rule 1 added
2009-07-30 1.6 EntryProfile.POSTCODE 1.3 Business rule 5 added
2009-07-30 1.6 EntryProfile.QUALENT2 1.3 Guidance added (new final paragraph) to confirm that QUALENT2 should not be updated during an instance, and that Instance.FUNDCODE should be updated for institutions in England if relevant.
2009-07-30 1.6 EntryProfile.UCASAPPID 1.3 New business rule 6 added
2009-07-30 1.6 Instance.QualificationsAwarded 1.2 Business rule 1 amended from "ends in 99" to "ends with 99"
2009-07-30 1.6 Instance.COMDATE 1.1 Business rule 2 reinstated, and amended to trigger when date earlier than 1971
2009-07-30 1.6 Instance.COURSEID 1.1 Further detail provided for file encoding
2009-07-30 1.6 Instance.ENDDATE 1.3 Business rule 9 amended to restrict to Instance.REDUCEDI = 00, 01, 02 and 04
2009-07-30 1.6 Instance.FUNDCODE 1.2 Business rule 14 amended to remove EntryProfile.DOMICLE code AA
2009-07-30 1.6 Instance.FUNDCOMP 1.3 Wording of business rule 4 amended for clarity, with no change to meaning
2009-07-30 1.6 Instance.INSTCAMP 1.4 Business rule 1 reinstated
2009-07-30 1.6 Instance.ITTPHSC 1.3 Business rules 3 and 4 reworded for clarity, to confirm that rule is executed only where Instance.COMDATE exists
2009-07-30 1.6 Instance.NHSEMP 1.2 Codes RYQ South London Healthcare NHS Trust and RYR Western Sussex Hospitals NHS Trust added
2009-07-30 1.6 Instance.NUMHUS 1.1 Further detail provided for file encoding
2009-07-30 1.6 Instance.PHDSUB 1.2 Business rules 6 amended so now excludes dormant modes and downgraded to warning, and business rule 7 amended to become warning which triggers when less than 24 months (and not error that triggers when less than 36 months). New business rule 8.
2009-07-30 1.6 Instance.SPECFEE 1.2 Business rule 9 amended so applicable only to institutions in England, Northern Ireland and Wales, and new business rule 11 added
2009-07-30 1.6 Instance.TYPEYR 1.3 New final paragraph added to clarify correct coding of this field
2009-07-30 1.6 Module.MTITLE 1.1 Further detail provided for file encoding
2009-07-30 1.6 Module.TINST 1.4

New business rule 5 added

New values added:

10010720 Brighton Institute of Modern Music, 10006715 John Kitto Community College, 10007037 Treviglas Community College, 10020858 Nova Centric Limited t/a Confetti Institute of Creative Technologies, 10024962 The Leeds City College, 10023526 South Staffordshire College

10005032 Pendleton College changed name to Salford City College

2009-07-30 1.6 QualificationsAwarded.QUAL 1.1 Business rule 3 amended to remove UKPRN 10007842 (University of Cumbria) from list of medical schools
2009-07-30 1.6 QualificationsOnEntry.QUALGRADE 1.4 Business rule 40 amended to include zero as a valid result, and business rule 46 upgraded to error
2009-07-30 1.6 QualificationsOnEntry.QUALSBJ 1.2 Business rule 2 amended (codes K41, K42, K43, K74 and K94 removed), and business rule 5 amended (code K61 added). New business rules 6 and 7.
2009-07-30 1.6 QualificationsOnEntry.QUALTYPE 1.2 New business rules 1 and 2 added
2009-07-30 1.6 QualificationsOnEntry.QUALYEAR 1.3 Business rule 28 amended to highlight qualifications awarded to those under 16
2009-07-30 1.6 Student.FNAMES 1.2 Further detail provided for file encoding
2009-07-30 1.6 Student.OWNSTU 1.1 Further detail provided for file encoding
2009-07-30 1.6 Student.SNAME16 1.1 Further detail provided for file encoding
2009-07-30 1.6 Student.SURNAME 1.1 Further detail provided for file encoding
2009-07-30 1.6 Student.TTACCOM 1.1 Business rule 2 downgraded to warning
2009-07-30 1.6 Student.TTPCODE 1.5 Business rule 5 reinstated
2009-07-30 1.6 StudentOnModule.MODID 1.2 Further detail provided for file encoding
2009-07-30 1.6 Data tables 1.1 File structures for subject and cost centre data tables updated (field length of XJACS201 updated to 3, XJACS01 updated to 2, XFPE01 to 7, XJACSA01 to 1, Module.COSTCN to 2, Module,.MODSBJ to 4, XFTE01 to 5))
2009-07-30 1.6 Check documentation 1.0 Web version of Check documentation added
2009-07-30 1.6 File structure 1.1 Further detail provided for file encoding
2009-07-30 1.6 Validation overview 1.2 Further detail provided for file encoding
2009-07-30 1.6 Guidance from HEFCE for reporting multiple instances 1.0 link added to Additional Guidance (remains also as link from Instance.NUMHUS)
2009-07-30 1.6 FE HIN Linking 1.0 Document added
2009-07-30 1.6 COMMIT-stage validation 1.4 Rules added:
Student.TTPCODE rules 5, 6 and 7
EntryProfile.QualificationsOnEntry rule 4
Rules amended:
Instance.INSTCAMP amended to include enforcing conditions where element must exist
QualificationsOnEntry.QUALYEAR amended to trigger when student less than 15
EntryProfile.YRLLINST amended to not report change when ARTICLN does not exist
EntryProfile.PGCECLSS amended to exclude changes from not applicable (98) to not known
2009-05-30 1.5 CourseSubject.SBJCA 1.1 Business rules 15 and 16 amended to refer to correct Instance.ITTPHSC
2009-05-30 1.5 EntryProfile.PGCESBJ 1.1 New business rule 2 added
2009-05-30 1.5 EntryProfile.QUALENT2 1.2 New business rule 5 added
2009-05-30 1.5 EntryProfile.UCASAPPID 1.2 New business rule 5 added
2009-05-30 1.5 Instance.QualificationsAwarded 1.1 Business rule 1 amended so entity now required where FE learning aims are achieved, and new business rule 3 added
2009-05-30 1.5 Instance.CSTAT 1.1 New business rule 4 added
2009-05-30 1.5 Instance.ENDDATE 1.2 Business rule 2 amended from referring to CSTAT 2 or 3 to CSTAT 2, 3 or 4, and new business rules 9 and 10 added
2009-05-30 1.5 Instance.EXCHANGE 1.3 Business rule 4 wording clarified (words 'should not be' added with no change to operation)
2009-05-30 1.5 Instance.FRANPART 1.2 Institutional names updated to current names (no changes to codes)
2009-05-30 1.5 Instance.FUNDCODE 1.1 Business rules 16, 17, 18 and 19 downgraded to warning
2009-05-30 1.5 Instance.FUNDCOMP 1.2 Business rule 4 amended so applies where Course.COURSEAIM does not begin with D, L, P, Q, R, S or X
2009-05-30 1.5 Instance.ITTPHSC 1.2 Business rules 5 and 9 reworded for clarity with no change to meaning
2009-05-30 1.5 Instance.MCDATE 1.1 Business rule 6 amended to include '...and is not null'
2009-05-30 1.5 Instance.PROGRESS 1.1 Business rule 5 amended and now includes CSTAT 3 and 4, and new business rules 8 and 9 added
2009-05-30 1.5 Instance.RSNEND 1.1 New business rules 4 and 5 added
2009-05-30 1.5 Instance.TYPEYR 1.2 Business rule 3 downgraded to warning
2009-05-30 1.5 Instance.YEARSTU 1.2 Business rule 2 wording amended so now starts with field name
2009-05-30 1.5 Module.TINST 1.3

New business rule 4 added

New values added:

Academy for Contemporary Music 10013357, The College of Osteopaths 10023442, The Chicken Shed Theatre Company 10001386, Whitefields School and Centre 10015623, Wine and Spirit Education Trust 10007543, KYRA Education and Training 10009477, Estover Community College 10002329, Skills Solution Ltd 10022061, British College Of Naturopathy And Osteopathy 10000911, Open College of the Arts 10004879, Guildford School of Acting Conservatoire 10002805, The Centre for Literacy in Primary Education 10013266, European College of Business and Management 10002340, The British School of Osteopathy 10000936, European School Of Osteopathy 10002344, Bird College (Doreen Bird College of Performing Arts Ltd), 10002011, Anglo-European College of Chiropractic 10000163, NEWTEC Services Ltd 10004626, London Studio Centre Ltd 10004079, Purton House Homeopathic Centre Limited 10009883, Sunfield School 10017637, Somerset SCITT Consortium 10020502

2009-05-30 1.5 QualificationsAwarded.CLASS 1.1 New business rule 6 added
2009-05-30 1.5 QualificationsOnEntry.QUALGRADE 1.3

Business rules 7, 10, 11, 15, 16, 22, 25, 26, 45, 48 and 49 upgraded to error

Business rules 27 and 51 downgraded to warning

Business rules amended: 4 (grades A, B and C added), 5 (grades A, B, C and D added), 6 (grades A, B, and C added), 8 (U# and X# added), 9 (U# and X# added), 19 (examples changed only, no change to meaning), 20 (codes A, B, C, D and E added and upgraded to error), 21 (upgraded to error and code F added), 40 (range extended from 16-45)

New business rules 55 and 56

New valid entries 16-23 added, and link to further guidance page added.

2009-05-30 1.5 QualificationsOnEntry.QUALYEAR 1.2 Business rule 22 changed to refer to CO (not C0)
2009-05-30 1.5 Student.NATION 1.2 Business rule 2 amended so now applicable to XL only, and business rule 3 reinstated and re-worded with restrictions on whether EntryProfile and EntryProfile.UCASAPPID exist
2009-05-30 1.5 Student.TTPCODE 1.4 New business rules 6, 7 and 8 added
2009-05-30 1.5 COMMIT-stage validation 1.2 Rules added:
Student.NATION Exception 1
Course.FEQAIMC Exception 4
Course.CourseSubject Exceptions 1 and 2
Instance.RSNEND.Exception.1
Instance.PHDSUB.Exception.1
EntryProfile.QualificationsOnEntry Exceptions 1 and 2
EntryProfile.ACCESS.Exceptions 1, 2 and 3
EntryProfile.ARTICLN.Exceptions 1, 2 and 3
EntryProfile.MARSTAT.Exceptions 1 and 2
EntryProfile.NEWENT.Exceptions 2, 3 and 4
EntryProfile.NIDEPEND.Exceptions 1 and 2
EntryProfile.PARED.Exceptions 1, 2 and 3
EntryProfile.PGCECLSS.Exceptions 1, 2 and 3
EntryProfile.PGCESBJ Exceptions 1, 2 and 3
EntryProfile.PREVINST.Exceptions 1, 2 and 3
EntryProfile.QUALENT2.Exception 3
EntryProfile.RELIGION.Exceptions 1, 2 and 3
EntryProfile.SEC Exceptions 1, 2 and 3
EntryProfile.SOC2000.Exceptions 1, 2 and 3
EntryProfile.UCASAPPID Exception 2 and 3
EntryProfile.YRLLINST.Exceptions 1, 2 and 3
EntryProfile.WELBACC Exception 1 and 2
Rules amended:
EntryProfile.QUALENT2.BusinessRule rules 1, 2, 4, 5, 6 and 7 (wording amended no change to meaning)
Instance.RCSTDNT Exception 1 (upgraded to error)
Student.ETHNIC Exception 3, EntryProfile.POSTCODE Exceptions 2 and 3 amended so now excludes changes from known to null where EntryProfile.DOMICILE has also changed to non-UK)
Course.COURSEID Exception 2 amended so excludes null to not null for pre-C07051 records
Module.TINST Exception 2 amended to specific threshold
Course.FEQAIMC Exception 3 upgraded to error
2009-05-30 1.5 XML Sample files 1.0 Added
2009-05-30 1.5 Timescales for data collection 1.1 Updated
2009-04-30 1.4 Course.FEQAIMC 1.1 New business rule warning 5 added
2009-04-30 1.4 EntryProfile.POSTCODE 1.3 Note added to clarify that business rule structure validation will be slightly less strict than that described in UK Government Data Standards Catalogue
2009-04-30 1.4 Instance.EntryProfile 1.2 Link added to guidance on Entry Profile Processing
2009-04-30 1.4 Instance.DISUPFAC 1.1 Upper limit of DISUPFAC has increased from 1.2500 to 1.9999
2009-04-30 1.4 Instance.ENDDATE 1.1 Updated datatype from DateWithNullStructure to DateWithNullStructure9 to restrict ReasonForNull="9"
2009-04-30 1.4 Instance.EXCHANGE 1.2 Business rule 4 added
2009-04-30 1.4 Instance.FEEELIG 1.1 Coverage and business rule 1 amended so not required for FE at institutions in Wales
2009-04-30 1.4 Instance.FUNDLEV 1.1 Business rule 4 reworded for clarity with no change to meaning
2009-04-30 1.4 Instance.INSTCAMP 1.3 Note added to clarify that business rule structure validation will be slightly less strict than that described in UK Government Data Standards Catalogue
2009-04-30 1.4 Instance.ITTPHSC 1.1 Business rules 5 and 9 reworded for clarity with no change to meaning
2009-04-30 1.4 Instance.ITTSCHMS 1.3 Code 3 (Fast-track and previously completed a Student Associate Scheme) removed as no longer required by TDA, and new business rule 4 added.
2009-04-30 1.4 Instance.LOADYRA 1.1 Coverage (and business rule 1) amended to exclude Postgraduate Research and Further Education students from coverage
2009-04-30 1.4 Instance.LOADYRB 1.1 Coverage (and business rule 1) amended to exclude Postgraduate Research and Further Education students from coverage
2009-04-30 1.4 Instance.MODE 1.2 New business rule 20 added
2009-04-30 1.4 Instance.PHDSUB 1.1 Business rule 6 amended from (Y1-10)-08-01 to (Y1-2)-08-01
2009-04-30 1.4 Instance.TYPEYR 1.1 Coverage and business rule 1 amended so not required for FE at institutions in Wales
2009-04-30 1.4 Module.TINST 1.2 UKPRN 10020676 added, and names updated for Edinburgh Napier University and Trinity University College
2009-04-30 1.4 QualificationsOnEntry.QUALGRADE 1.2 Codes Q#, QQ#, U#, UU# and XX# added as valid values
Business rule amendments:
Rule 29 deleted (QUALGRADE PE no longer valid)
All rules re-worded to start with 'Where exists', with no change to validation criteria, to clarify that rule is only executed where element exists
Rules reworded to remove 'or null' clause from list of valid grade combinations:
2, 4, 5, 6, 7, 8, 9, 10, 17, 18, 20, 23, 24, 28, 33, 35, 36, 37, 38, 39, 40, 41, 42, 43, 50, 51
Rule 22: valid grades now P and F (and not D and M)
Rule 25: valid grades now P and F (and not D, M1, M2, P1, P2, P3)
Rule 50: valid grade A*A removed from valid grades
2009-04-30 1.4 QualificationsOnEntry.QUALYEAR 1.1 Business rules 19 and 20 year changed from 2003 to 2008, and rule 22 changed from PE to CO
2009-04-30 1.4 RAEData.UOA2008 1.3 Notes updated to clarify allocation of students to UOA, in particular where supervisor was not allocated to a UOA in RAE 2008
2009-04-30 1.4 Student.BIRTHDTE 1.1 Business rule 6 amended from 'less than (Y1-14)-07-31' to 'less than (Y1-14)-08-01'
2009-04-30 1.4 Student.FNAMES 1.1 Text amended for business rule 4 to clarify error message from 'Student.FNAMES must be null without ReasonForNull being set where Student.SURNAME is null'
2009-04-30 1.4 Student.HUSID 1.1 Text clarified for business rule 4 (text in brackets changed from 'this HESA identifier is now invalid' to 'INSTID 2001 is invalid').
2009-04-30 1.4 Student.TTPCODE 1.3 Note added to clarify that business rule structure validation will be slightly less strict than that described in UK Government Data Standards Catalogue
2009-04-30 1.4 StudentOnModule.MODID 1.1 Business rule 2 added
2009-04-30 1.4 Coverage of the record 1.2 New section for University of London external students added
2009-04-30 1.4 COMMIT-stage validation 1.2 Rules added: StudentOnModule rule 1
Course.FEQAIMC rule 3
CourseSubject.SBJCA rule 1
EntryProfile.POSTCODE rule 6
EntryProfile.QUALENT2 rule 3, 4, 5 and 6
EntryProfile.UCASAPPID rule 1
Instance.COMDATE rule 3, 4 and 5
QualificationsOnEntry rule 1
QualificationsOnEntry.QUALGRADE rule 2
Rules amended: EntryProfile rule 3 - applies to all records Instance.COMDATE rule 2 - applies to institutions in England only and restricted to Instance.MODE 02, 25, 31 and 74, and trigger for rule increased from 50 to 100 instances
2009-04-30 1.4 File structure - Data tables 1.0 Document added: this document describes the structures of the core, subject and cost centre data that will be available during data collection
2009-04-30 1.4 The Managing Information Across Partners (MIAP) programme 1.1 New section on Data Policy added
2009-04-30 1.4 Further guidance on qualifications on entry 1.3 New column added to indentify qualifications included in TQI tariff calculation
2009-04-30 1.4 Year-onyear linkage (HIN) 1.1 Updated with information for HIN linking at FE level
2009-03-30 1.3 EntryProfile.POSTCODE 1.2 Text updated to indicate that there is further guidance on valid postcode formats at: www.govtalk.gov.uk/gdsc/html/frames/PostCode-2-1-Release.htm
2009-03-30 1.3 EntryProfile.UCASAPPID 1.1 Notes updated to include 'This field is used by HESA to identify and validate students who entered an HEI through a UCAS scheme.'
2009-03-30 1.3 Instance.StudentOnModule 1.2 The maximum occurrences for this entity has been increased for 2008/09 from 24 to 128
2009-03-30 1.3 Instance.INSTCAMP 1.2 Text updated to indicate that there is further guidance on valid postcode formats at: www.govtalk.gov.uk/gdsc/html/frames/PostCode-2-1-Release.htm
2009-03-30 1.3 Module.CRDTPTS 1.1 Notes amended to indicate that institutions in Wales can use code 999, where module is linked only to FE instances.
2009-03-30 1.3 Module.CRDTSCM 1.1 Notes udpated to indicate that this can be coded 9 for institutions in Wales where module links (via StudentOnModule and Instance) to a course where Course.COURSEAIM begins with P, Q, R, S or X
2009-03-30 1.3 Module.LANGPCNT 1.1 Notes amended for institutions in Wales to add guidance where students on the same module take different proportions through the medium of Welsh
2009-03-30 1.3 Module.PCOLAB 1.1 Notes udpated to indicate that zero is an acceptable default value for institutions in Wales for modules that are linked only to FE instances.
2009-03-30 1.3 Student.TTPCODE 1.2 Text updated to indicate that there is further guidance on valid postcode formats at: www.govtalk.gov.uk/gdsc/html/frames/PostCode-2-1-Release.htm
2009-03-30 1.3 StudentOnModule.MODCOUNT 1.2 Notes have been amended with additional information (previously read 'Coding should be consistent with HEFCW HESES/EYM rules.'
2009-03-30 1.3 Validation overview 1.1 Added diagrams for overview of INSERT and COMMIT stage validation. Added link for validation kit.
2009-03-30 1.3 Validation rules 1.0 Added for 08051
2009-03-30 1.3 Advice on data manipulation 1.0 Added for 08051
2009-03-12 1.2 Course.COURSEAIM 1.1 Notes amended to state that Higher bachelors degrees at undergraduate level should be coded H50, and paragraph referring to mapping from QUALAIM removed as not relevant for this collection
2009-03-12 1.2 Course.REDUCEDC 1.1 Notes amended to confirm that Northern Ireland is included in Code 01, and now read:Code 01 can only be used by institutions in England, Northern Ireland and Scotland
2009-03-12 1.2 Course.REGBODY 1.1 Notes updated to clarify that this field can be completed for Course.COURSEAIM M22
2009-03-12 1.2 Course.TTCID 1.1 Coverage amended so not required for FE at institutions in Wales
2009-03-12 1.2 EntryProfile.DOMICILE 1.1 Descriptions for Codes TW (Taiwan) and PS (Occupied Palestinian Territories) amended, and two new codes added for French collectivities BL (St Barthélemy) and MF (St Martin (French Part)) to reflect changes in the National Statistics Country Classification. Paragraph included in notes to clarify that ISO 3166 usage is included in brackets after the preferred UK usage in code descriptions, to facilitate cross-reference to the international standard.
2009-03-12 1.2 EntryProfile.POSTCODE 1.1 Amended PostCodeType datatype to allow any combination of letters, numbers and spaces up to 8 characters
2009-03-12 1.2 EntryProfile.QUALENT2 1.1 Guidance added for BTEC nationals and use of code 41: Code 41 is designed to capture ONC and OND level qualifications, including those awarded by BTEC. Code 39 may be used for BTEC Nationals, which are Level 3 qualifications, equivalent to A levels on the National Qualifications Framework.
2009-03-12 1.2 EntryProfile.WELBACC 1.1 Coverage optional for FE at institutions in Wales
2009-03-12 1.2 Instance.EntryProfile 1.1 Coverage amended to include all entrants, now specifically including Instance.REDUCEDI of 02
2009-03-12 1.2 Instance.BRIDGE 1.1 Coverage amended so not required for FE at institutions in Wales
2009-03-12 1.2 Instance.DESTIN 1.1 Coverage optional for FE at institutions in Wales
2009-03-12 1.2 Instance.DESTOCM 1.1 Descriptions for Codes TW (Taiwan) and PS (Occupied Palestinian Territories) amended, and two new codes added for French collectivities BL (St Barthélemy) and MF (St Martin (French Part)) to reflect changes in the National Statistics Country Classification. Paragraph included in notes to clarify that ISO 3166 usage is included in brackets after the preferred UK usage in code descriptions, to facilitate cross-reference to the international standard.
2009-03-12 1.2 Instance.DISALL 1.1 Coverage amended so not required for FE at institutions in Wales
2009-03-12 1.2 Instance.EMPROLE 1.1 Coverage optional in Wales
2009-03-12 1.2 Instance.EXCHANGE 1.1 Coverage amended so not required for FE at institutions in Wales
2009-03-12 1.2 Instance.FRANPART 1.1 Coverage optional for FE at institutions in Wales
2009-03-12 1.2 Instance.ITTSCHMS 1.2 Notes amended to clarify that '... codes 1 and 3 should only be used for continuing student instances'
2009-03-12 1.2 Instance.MODE 1.1 Guidance for applicability of modes 73 and 74 clarified: Codes 73 and 74 are available to postgraduate students (i.e. Course.COURSEAIM begins D, E, L or M (excluding M22)) at institutions in England only.
2009-03-12 1.2 Instance.NHSEMP 1.1 Code RYK added for Dudley and Walsall Mental Health Partnership NHS Trust
2009-03-12 1.2 Instance.NONPAY 1.1 Code 31 added for 'Fees waived - level 3 entitlement'
2009-03-12 1.2 Instance.NOUNTACH 1.1 Wales added to coverage
2009-03-12 1.2 Instance.RECFEE 1.1 Institutions in Wales removed from coverage
2009-03-12 1.2 Instance.REDUCEDI 1.1 Notes amended to confirm that Northern Ireland is included in Code 01, and now read:Code 01 can only be used by institutions in England, Northern Ireland and Scotland
2009-03-12 1.2 Instance.SPECFEE 1.1 Coverage amended so not required for FE at institutions in Wales
2009-03-12 1.2 Instance.YEARLGTH 1.1 Coverage amended so not required for FE at institutions in Wales
2009-03-12 1.2 Instance.YEARPRG 1.1 Coverage amended so not required for FE at institutions in Wales
2009-03-12 1.2 Instance.YEARSTU 1.1 Coverage amended so not required for FE at institutions in Wales
2009-03-12 1.2 Module.FTE 1.1 Description expanded to highlight that this field relates to the instance year
2009-03-12 1.2 Module.TINST 1.1 UKPRNs added for Welsh for Adults module provision institutions
2009-03-12 1.2 QualificationsOnEntry.QUALGRADE 1.1 New value of QQ added to allow query grades for double awards
2009-03-12 1.2 QualificationsOnEntry.QUALSBJ 1.1 New codes added to reflect UCAS coding frame:A10, A28, A91, B57, B94, C13, C17, C35, C36, D25, D26, E15, F15, F20, H18, H19, H54, H84, H90, I15, I16, I17, I89, L49, P20, P23, S10, S24, T40. Existing code descriptions updated with current UCAS usage: B16, C15, C39, F25, I18, K71, K72, K73, K74, M40, M54, M58, M59, M67 and P19
2009-03-12 1.2 QualificationsOnEntry.QUALTYPE 1.1 Qualification types 9U, EP, H1, H2 and H3 added (these being the new qualification types from UCAS for this reporting period).The following codes have changed description from 2007/08, to follow current UCAS usage:FS is now Financial Services (Certificate)FD is now Financial Services (Diploma)OC is now OCR iPro CertificateOD is now OCD iPro DiplomaPE has been removed as there is a current UCAS code for this qualification
2009-03-12 1.2 RAEData.UOA2008 1.2 Notes updated to clarify that "If the student instance started after the 2008 RAE, and if the student's supervisor was not employed by the reporting institution at the time of most recent RAE, then the student should be assigned to the unit of assessment which is closest in academic content to their subject of study"
2009-03-12 1.2 Student.ETHNIC 1.1 Coverage clarified to point out that references to EntryProfile.DOMICILE include the current submission or those previously submitted to HESA
2009-03-12 1.2 Student.NATION 1.1 Descriptions for Codes TW (Taiwan) and PS (Occupied Palestinian Territories) amended to reflect changes in the National Statistics Country Classification. Paragraph included in notes to clarify that ISO 3166 usage is included in brackets after the preferred UK usage in code desciptions, to facilitate cross-reference to the international standard.
2009-03-12 1.2 Student.TTPCODE 1.1 Coverage amended so not required for FE at institutions in Wales. Amended PostCodeType datatype to allow any combination of letters, numbers and spaces up to 8 characters
2009-03-12 1.2 StudentOnModule.MODCOUNT 1.1 Coverage amended from all Student on Module records at Institutions in Wales to HE only: 'All StudentOnModule records at institutions in Wales that link to instances (and then to courses) at HE level'
2009-03-12 1.2 Reduced returns 1.0 Release of updated documentation for 2008/09, with fields added to clarify the minimum data requirement
2009-03-12 1.2 Fields required for FE records 1.0 Release of updated documentation for 2008/09
2009-03-12 1.2 File structures for downloadable files 1.1 DLHE April Target list
2009-03-12 1.2 DLHE target population (POPDLHE) 1.0 Link added
2009-03-12 1.2 Coverage 1.1 Additional guidance added highlighting the link between the coverage of the Student Record and the Aggregate Overseas Record, and removal of reference to Non-Credit-Bearing return
2009-03-12 1.2 COMMIT-stage validation 1.0 First release
2009-03-12 1.2 Timescales for data collection 1.0 First release
2009-03-12 1.2 Specification of the UCAS data for HESA (*J) 2008/09 1.0 First release
2008-09-12 1.1 EntryProfile.PARED 1.1 Coverage extended for 2008-09 to UCAS entrants to institutions in Wales and Northern Ireland
2008-09-12 1.1 Instance.StudentOnModule 1.1 The maximum occurrences for this entity has been increased for 2008/09 from 16 to 24
2008-09-12 1.1 Instance.INSTCAMP 1.1 Length increased to 8 to allow postcodes to be returned for Welsh for Adults instances. Datatype amended to allow postcode format (either full or outward) in addition to a single character
2008-09-12 1.1 Instance.ITTSCHMS 1.1 Updated with values for 2008-09, as used in ITT In-Year collection 08053
2008-09-12 1.1 Institution.RECID 1.1 Updated valid entry to 08051
2008-09-12 1.1 RAEData.UOA2008 1.1 Notes updated to clarify that instances starting after the 2008 RAE shoud be assigned to the unit of assessment which is closest in academic content to their subject of study
2008-09-12 1.1 StudentOnModule.MODCOUNT 1.0 Field added
2008-06-16 1.0 First release of documentation

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