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HESA Student Record 2008/09 - Family name on 16th birthday

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HESA Student Record 2008/09

Fields required from institutions in England

Family name on 16th birthday


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Short nameSNAME16
Typefield
Description

This field records the Family name on 16th birthday field and is the surname field that can be used as a stable look up point for lost student identifiers.

Applicable toEngland
Coverage

Optional

Base data typeNameType
Field length35
Part of
Minimum occurrences0
Maximum occurrences1
Reason required

To facilitate HESA checking data with institutions and for Statutory Customers to link student records collected by HESA for statistical purposes.

Notes

This field is identical to the Student.SNAME16 field in the Student record.

HEIs indicated that they would like the option to return this field for students for ease of reference in case of enquiries.

Valid characters

The question of valid characters is significant in this field since many names include characters with accents and other diacritics that are not supported by the standard ASCII characterset. The valid characterset available for this field has been defined by a specific study undertaken as a part of the MIAP Common Data Definitions (CDD) project. The conclusions of this study were:

  • The general policy is to support all Latin-based characters for names, addresses and general text fields, but not non-Latin characters.
  • All Unicode code charts for Latin characters are supported. These are Basic Latin (excluding the C0 control characters), Latin-1 (excluding the C1 control characters), Latin Extended A, Latin Extended B and Latin Extended Additional. This set corresponds to Unicode code points U+0020 to U+007F and U+00A0 to U+024F.
  • Schemas are built in such a way that an individual project can further restrict the set if required.

The character set chosen will support Welsh and Gaelic languages as well as all European and most other languages using a Latin-based character set.

The Unicode charts that list each of the characters in this range can be found on the Unicode web site. The specific sets that are defined here are shown in the following PDF documents:

OwnerHESA
Version1.0
Schema components
Element: SNAME16
Data type: NameType

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