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HESA Student Record 2007/08

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Initial Teacher Training In-Year Collection 2008/09

Summary of validation rules


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Version 1.2 Produced 2008-10-08

Entity Field Name Status Rule Number
CourseSubject SBJCA Error CourseSubject.SBJCA must be coded C100, C600, F100, F300, G100, G500, L230, L390, L700, P390, Q300, Q560, R100, R200, R300, R400, R500, V100, V600, W200, W300, W400, W500, W900, X900, X120 or Y000 where Student.TTCID = 1 or 8 and any Student.ITTPHSC = 71 - 77 1
CourseSubject SBJCA Error CourseSubject.SBJCA cannot be coded X120 where Student.TTCID = 1 or 8 and any (Student.ITTPHSC = 15 - 19, 51-53, 71 - 77 and Student.COMDATE before 2002-09-01) 2
CourseSubject SBJCA Error CourseSubject.SBJCA must be coded C000, C100, C110, C600, C800, D600, F000, F100, F110, F300, F310, G100, G500, G510, H700, H900, J420, L230, L390, L510, L700, L900, N100, N190, N870, P300, P390, Q300, Q560, Q800, R100, R200, R300, R400, R500, R700, R900, V100, V600, W200, W210, W300, W400, W500, W900 or W990 where Student.TTCID = 1 or 8 and any Student.ITTPHSC = 24 - 26, 54 - 57, or 78 - 82 3
CourseSubject SBJCA Error One, and only one, CourseSubject.SBJCA must be coded F000 where any CourseSubject.SBJCA = C000 and Student.TTCID = 1 or 8 and any Student.ITTPHSC = 24 -26, 54 - 57, or 78 - 82 4
CourseSubject SBJCA Error When more than one CourseSubject.SBJCA is returned, the attribute Main="1" must be included in at least one tag surrounding the main CourseSubject.SBJCA code 5
CourseSubject SBJCA Warning When more than one CourseSubject.SBJCA is returned, the attribute Main="1" should only be included in the tag of one CourseSubject.SBJCA code 6
CourseSubject SBJCA Error One, and only one CourseSubject.SBJCA must be coded C000 where any CourseSubject.SBJCA = F000 and Student.TTCID = 1 or 8 and Student.ITTPHSC = 24 - 26, 54 - 57, or 78 - 82 7
CourseSubject SBJCA Error CourseSubject.SBJCA codes C110, F110 and F310 can only be used together when Course.TTCID = 1 or 8 and Instance.ITTPHSC = 24 - 26, 54 - 57, or 78 - 82 8
CourseSubject SBJCA Error CourseSubject.SBJCA codes C100, F100 and F300 can only be used together when Course.TTCID = 1 or 8 and Instance.ITTPHSC = 15 - 19, 51 - 53, or 71 - 77 9
Student BIRTHDTE Error Student.BIRTHDTE cannot be before 1906-11-01 1
Student BIRTHDTE Error Student.BIRTHDTE cannot be after Y1-07-31 2
Student BIRTHDTE Warning Student.BIRTHDTE should be before (Y1-20)-08-01 where Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) 3
Student BIRTHDTE Warning Student.BIRTHDTE should be before (Y1-17)-08-01 where Student.ITTAIM = 007, 008, 014, 012, 001, 002, 003, 004 or 013 4
Student BIRTHDTE Warning Student.BIRTHDTE should be after (Y1-70)-07-31 5
Student BIRTHDTE Warning Student.BIRTHDTE should be before (Y1-14)-07-31 6
Student COMDATE Error Student.COMDATE must not be before 1991-01-31 1
Student COMDATE Error Student.COMDATE must be before Y2-08-01 2
Student DEGCTRY Error Student.DEGCTRY must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) and Student.DEGEST does not exist 1
Student DEGCTRY Error Student.DEGCTRY must not exist where Student.DEGEST exists 2
Student DEGENDDT Error Student.DEGENDDT must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) 1
Student DEGENDDT Error Student.DEGENDDT must not be later than Student.COMDATE 2
Student DEGEST Error Student.DEGEST must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) unless Student.DEGCTRY exists 1
Student DEGLENGTH Error Student.DEGLENGTH must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) 1
Student DEGSTDT Error Student.DEGSTDT must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) 1
Student DEGTYPE Error Student.DEGTYPE must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) 1
Student DISALL Warning Student.DISALL should exist where Student.DISABLE = 02 - 96 1
Student DISALL Warning Student.DISALL should not exist where Student.DISABLE = 00, 97, 98 or 99 2
Student ENDDATE Error Student.ENDDATE must not be null except where ReasonForNull = 9 1
Student ENDDATE Error Student.ENDDATE must be null where ReasonForNull = 9 2
Student ENDDATE Error Student.ENDDATE must not be null where Student.RSNEND exists 3
Student ENDDATE Error Student.ENDDATE must be before Y2-08-01 4
Student ENDDATE Error If Student.MODE is not equal to 63 or 64, then Student.ENDDATE must be after Y1-07-31 5
Student ENDDATE Error Student.ENDDATE must be after (Y2-6)-07-31 when Student.MODE = 63 or 64 6
Student ENDDATE Error Student.ENDDATE must be after, or the same as, Student.COMDATE unless (Student.MODE = 63 or 64 and Student.ENDDATE = Y0-08-01) 7
Student FNAMES Error Student.FNAMES must not be null except when ReasonForNull = 9 1
Student FNAMES Error Student.FNAMES must be null when ReasonForNull = 9 2
Student FUNDCODE Error Student.FUNDCODE code 7 is only available where Student.TTCID = 1 or 8 1
Student FUNDCODE Error Student.FUNDCODE code 7 is only available where Student.ITTPHSC is not 31 or 49 2
Student FUNDCODE Error Student.FUNDCODE code 4 is only available where Student.TTCID = 2 3
Student HUSID Error Student.HUSID must not contain all zeros 1
Student HUSID Error If characters 1-4 are not 0000 then characters 3-6 of Student.HUSID must be a valid INSTID plus 1000 2
Student HUSID Error Student.HUSID must pass the checksum test given in the coding manual 3
Student HUSID Error If characters 1-4 of Student.HUSID are not 0000 then characters 3-6 of Student.HUSID must not be 3001 when Student.COMDATE after 2007-07-31 (INSTID 2001 is invalid) 4
Student INDSLFCRT Error Student.INDSLFCRT must exist where Student.COMDATE is in the current reporting period 1
Student ITTPHSC Error Student.ITTPHSC codes 15 - 26 are only available where Student.TTCID = 1 or 8 and Student.COMDATE is before 2002-08-01 1
Student ITTPHSC Error Student.ITTPHSC codes 71 - 82 are only available where Student.TTCID = 1 or 8 and Student.COMDATE is after 2007-07-31 2
Student ITTPHSC Error Student.ITTPHSC codes 31 or 49 are only available where Student.TTCID is coded 2 3
Student ITTPHSC Error Student.ITTPHSC codes 51 - 57 are only available where Student.COMDATE is after 2002-07-31 and before 2007-08-01 4
Student ITTSCHMS Error Student.ITTSCHMS can only be coded 6 where Student.ITTPHSC is between 72 to 77 and CourseSubject.SBJCA is French (R100), German (R200), Italian (R300) or Spanish (R400) 2
Student ITTSCHMS Error Student.ITTSCHMS can only be coded 7 where Student.ITTPHSC is between 77 to 82 (i.e. secondary or KS2/3) and CourseSubject.SBJCA is Chemistry (F100), German (R200), ICT (G500), Mathematics (G100), French (R100) or Physics (F300) 3
Student ITTSCHMS Warning Student.ITTSCHMS should only be coded 3 where Student.ITTAIM = 007 to 013, Student.ITTPHSC = 78, 79, 80, 81 or 82 and CourseSubject.SBJCA is Mathematics (G100), Physics (F300) or Chemistry (F100) 4
Student MODE Error Student.MODE cannot be coded 01 where Student.UNITLGTH = 2 and Student.SPLENGTH = 01 to 05 1
Student MODE Error Student.MODE cannot be coded 01 where Student.UNITLGTH = 3 and Student.SPLENGTH = 01 to 23 2
Student MODE Error Student.MODE cannot be coded 63 or 64 where Student.COMDATE is in the current reporting period (i.e. on/after 01-Aug-Y1) 3
Student PGCECLSS Error Student.PGCECLSS must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) 1
Student PGCESBJ Error Student.PGCESBJ must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) 1
Student RSNEND Error Student.RSNEND must exist where Student.ENDDATE is not null 1
Student SPLENGTH Error Student.SPLENGTH cannot be greater than 09 where Student.MODE = 01 and Student.UNITLGTH = 1 1
Student SPLENGTH Error Student.SPLENGTH cannot be greater than 72 where Student.MODE = 01 and Student.UNITLGTH = 2 2
Student ULN Error Student.ULN must pass the checksum test given in the coding manual 1
Student YEARPRG Error Student.YEARPRG code 0 is only available where Student.ITTAIM = 001, 002, 003, 004, 007, 008, 012, 013 or 014 1
Student YEARPRG Warning Student.YEARPRG should be less than or equal to Student.SPLENGTH where Student.UNITLGTH = 1 and Student.MODE is less than 40 and Student.YEARPRG is not coded 99 2
Student YEARSTU Error Student.YEARSTU value cannot be greater than the difference in years between 31 July of the reporting period and the 01 August before Student.COMDATE 2

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