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HESA Student Record 2009/10 - Fundability code

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HESA Student Record 2009/10

All fields

Fundability code


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valid entries
Short nameFUNDCODE
Typefield
Description

This field indicates whether the student is counted as 'fundable', ie. 'eligible for funding' for the course by the appropriate funding council/body. The definition therefore may vary between England, Scotland, Northern Ireland and Wales, in line with their funding methods.

Applicable toEngland Northern Ireland Scotland Wales
Coverage

All instances where Instance.REDUCEDI = 00 or 01

Base data typeFUNDCODECodeType
Field length1
Part of
Minimum occurrences0
Maximum occurrences1
Reason required

To assess accuracy of early returns (Early Statistics), and to identify health and social care students and teacher training students.

Examples

A non-EU overseas student is an example of a particular student who is not eligible for funding, even if the course that they are following has funding for student places.

This should be consistent with the HESES and Early Statistics Returns.

Notes

This field must be coded at the individual student instance level.

Fundable means eligible for funding by the appropriate funding council/body, as defined by that council/body.

This field should be consistent with the year's early student statistics returns to the funding councils.

Eligible students on courses funded by LSC or WAG-DCELLS should be coded 1 'Fundable by funding council'.

HEFCE funding rules for fundable postgraduate students require students to be actively supervised by a member of academic staff. This guidance applies to English HEIs (including all of the OU) and NI Universities. The current definition for PGR students is:

All HEFCE-fundable postgraduate research students should be home and EC postgraduate students registered at the reporting institution for a research-based higher degree. The students should be actively supervised by an academic member of staff employed by a higher education institution in England. Students who spend most of their programme of study outside the UK should not be treated as fundable, except where:

  1. There is a clear academic reason for studying abroad rather than in the UK, for example, where the student’s research is tied to a specific archaeological site.
  2. The student is temporarily and unavoidably abroad and remains liable to UK tax on their earnings, or is a dependant of such a person. This includes members of HM Forces and their dependants.

Please refer any queries about whether or not students on a particular course or students of a particular type are eligible for funding to the appropriate funding council/body rather than to HESA.

To be consistent with the year's early statistics, this field applies to 'eligible for core funding' (in the HESES returns for England, Wales and Northern Ireland) or to 'eligible for funding' (in SFC's 'Early Statistics' return). It has been confirmed by the funding councils that it is possible for students coded 01-04 (funding councils) in Course.MSFUND to be returned as 2 'Not fundable by funding council'. An example of where this is applicable is courses funded through special funding initiatives.

The guidance for coding non-fundable students on funded courses should be to code to the appropriate funding council in Course.MSFUND and code as 2 'Not fundable by funding council' in this field.

Code 3 'Not eligible for funding (as defined for the SFC 'Early Statistics') but is a Continuing Professional Development course (as defined by SFC)' is for use by institutions in Scotland only. Where code 3 is applicable it should be used in preference to code 2 'Not fundable by funding council'.

Code 7 'Fundable by Training and Development Agency for Schools' is not available for institutions in Wales.

Institutions funded by SFC should note that a particular funding cell may have 100 'fundable' students, but the funding council may provide funding for only 80 student places in that cell. Provided that they satisfy the conditions for being counted in the 'Early Statistics' figures, all 100 students should be identified as eligible for funding: one cannot say which of them were 'fees only' students, as the funding relates to the cell as a whole.

For institutions in England, where the major source of funding for the course is HEFCE, but there is another EU public source funding a certain number of places then this number of places must be shown as non-fundable in this field. In most cases, it is expected that it will be clear from payment of tuition fees which individual student places are being funded from another source and so are not fundable by HEFCE. For the small number of cases where this is not so, institutions shall have the discretion as to which individual students to return as fundable, and which as not fundable, provided that the total student numbers conform to the split between fundable and non-fundable places.

OwnerHESA
Version1.1
Date modified2010-04-30
Change management notes

Business rule 4 updated to include M26. Business rule 7 updated to add Course.TTCID = E and replace Course.TTCID codes A, B and C with code F. Business rule 8 updated to remove Instance.ITTPHSC = 49. Business rule 9 updated to add Course.TTCID = E and replace Course.TTCID codes A, B and C with code F. Business rule 19 updated to remove exclusion of Course.COURSEAIM = J30. Business rule 18 deleted. Business rule 21 added. Guidance on HEFCE funding of postgraduate research students amended and explanded.

Business rules
1(Error)

Instance.FUNDCODE must be coded 1 where Instance.FESTUMK = 1 or 3.

2(Error)

Instance.FUNDCODE cannot be 1 where Instance.FESTUMK = 4.

3(Error)

Instance.FUNDCODE must exist where Instance.REDUCEDI = 00 or 01.

4(Error)

Instance.FUNDCODE cannot be coded 1 by institutions in England, Wales or Northern Ireland where Course.MSFUND = 31 and Course.COURSEAIM = H16, I16, M16, M86, H11, I11, H00, I00, H22, M22, M26, H23 or H24.

5(Error)

Instance.FUNDCODE cannot be coded 4 or 5 by institutions in Scotland or Wales.

6(Error)

Instance.FUNDCODE cannot be coded 7 by institutions in Scotland, Wales or Northern Ireland.

7(Error)

Instance.FUNDCODE code 7 must have Course.TTCID = 1, 5, 8, 9, D, E or F

8(Error)

Instance.FUNDCODE code 7 must not have Instance.ITTPHSC = 31.

9(Error)

For English institutions Instance.FUNDCODE codes 1 or 4 must not have Course.TTCID = 1, 8, 9, D, E or F.

10(Error)

Instance.FUNDCODE cannot be coded 3 by institutions in England, Wales or Northern Ireland.

11(Warning)

Instance.FUNDCODE should not be coded 5 or 7 where Course.MSFUND = 01 or 02.

12(Warning)

Instance.FUNDCODE codes 1 or 4 should not have Course.MSFUND = 07 or 31.

13(Error)

Instance.FUNDCODE must not be coded 1 where Course.CLSDCRS = 1.

14(Warning)

Instance.FUNDCODE should not be coded 1 by institutions in England, Wales or Northern Ireland where (EntryProfile.DOMICILE exists and is not in (XK, XL, GG, JE, IM, XF, XI, XH, XG, AT, BE, XA, CZ, DK, FI, FR, DE, GI, GR, HU, IE, IT, LU, MT, NL, PL, PT, ES, SE, ZZ, EE, LV, LT, SI, SK, RO, BG)) .

15(Error)

Instance.FUNDCODE must not be coded 2 or 3 where Instance.LOCSDY = 9.

16(Warning)

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 20 or 21 and EntryProfile.QUALENT2 = 01, 02, 05, 14, 15.

17(Warning)

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 10 or 11 and Course.COURSEAIM begins D, E, L, M, H or I and EntryProfile.QUALENT2 is coded 01, 02, 05, 14, 15, 03, 04, 10,11, 12, 13 or 16.

19(Warning)

Instance.FUNDCODE should not be coded 1 where Instance.FUNDLEV = 10 or 11 and Course.COURSEAIM begins J (excluding J10, J16) C, P, Q, R, S, X and EntryProfile.QUALENT2 is coded 01, 02, 05, 14, 15, 03, 04, 10,11, 12, 13, 16, 31, 24 or 25.

20(Error)

Instance.FUNDCODE must not be coded 1 or 4 where Instance.QTS = 3 and Course.TTCID = 5.

21(Error)

Instance.FUNDCODE code 7 must not have Instance.ITTPHSC = 49 unless Course.TTCID = E or F.

Schema components
Element: FUNDCODE
Valid entries and labels
1Fundable by funding council (for institutions in England & NI there is the additional clause 'and funds sought')
2Not fundable by funding council
3Not eligible for funding (as defined for the SFC 'Early Statistics') but is a Continuing Professional Development course (as defined by SFC)
4Fundable by funding council but funds not sought (institutions in England & NI only)
5Funded by the Department of Health (institutions in England & NI only)
7Fundable by Training & Development Agency for Schools

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