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HESA Student Record 2009/10 - Date of birth

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HESA Student Record 2009/10

All fields

Date of birth

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Short nameBIRTHDTE

This field records the date of birth of the student.

Applicable toEngland Northern Ireland Scotland Wales

All students

Base data typeDateWithNullStructure1
Field length10
Part of
Minimum occurrences1
Maximum occurrences1
Reason required

The date of birth is required to generate the student's age and to provide an additional item of information for record linkage. To permit age-based analysis and also facilitate record linkage across collections.


All date fields in the Student Record must be completed using the ISO8601 format of YYYY-MM-DD. The specification of this field falls within the scope of the Aligned Data Definitions and follows the Data Standards in the HESA student record.

If the date of birth is not known, an empty element should be returned with the ReasonForNull attribute set to 1 (not known), i.e:

           <BIRTHDTE ReasonForNull="1"></BIRTHDTE>

HESA monitors the number of unknown birth dates submitted by each institution.

For students entering through UCAS this information will be available from UCAS via the *J transaction.

Where Y0/Y1/Y2 appear in business rules, these refer to the reporting period Y1-Y2 (e.g. for the 2007-08 reporting period, Y0 is 2006, Y1 is 2007 and Y2 is 2008).

OwnerInformation Standards Board - Aligned Data Definitions
Business rules

Where exists Student.BIRTHDTE cannot be before 1906-11-01.


Where exists Student.BIRTHDTE should be less than (Y1-20)-08-01 where Course.COURSEAIM = M71 or H71.


Where exists Student.BIRTHDTE should be less than (Y1-17)-08-01 where Course.COURSEAIM = H11 or I11.


Where exists Student.BIRTHDTE should be greater than (Y1-70)-07-31.


Where exists Student.BIRTHDTE must be less than (Y1-14)-08-01.


Student.BIRTHDTE must not be null except when ReasonForNull = 1.


Student.BIRTHDTE must be null when ReasonForNull = 1.

Schema components

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