HESA Student Record 2009/10
HESA Student Record 2009/10Revision history |
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This table lists changes and additions to the record specification and supporting documentation.
| Date |
Documentation version |
Element |
Element version |
Notes |
| 2010-08-30 | 1.6 | Course.COURSEAIM | 1.4 | Business rule 9 updated to include instance where Course.COURSEAIM is M00, M10, M50, M80, H00, H50, H61 or C20 |
| 2010-08-30 | 1.6 | Course.NHSBURSARY | 1.2 | New guidance added: 'Social Work bursaries administered by the NHS as an NHS bursary should be recorded in NHSBURSARY. Social work bursaries administered by the NHS Business Services Authority are only applicable for REGBODY = 08 courses. In addition, to be eligible for a social work bursary the student must be enrolled on a GSCC approved social work degree course leading to eligibility to practice and not a post qualifying course.' |
| 2010-08-30 | 1.6 | Course.REGBODY | 1.3 | Business Rule 2 added |
| 2010-08-30 | 1.6 | Course.TTCID | 1.3 | Business rule 10 updated to add Course.TTCID=2, and descriptions of Codes E and F now include 'TDA Funded'. |
| 2010-08-30 | 1.6 | CourseSubject.SBJCA | 1.5 | Business rule 5 and 14 updated to add 'or Course.TTCID = E'. Business rule 19 updated to include codes C000, C600, C800, D600, F000, L230, L390, L700, L900, N100, P300, P390, Q300, Q800, V100, W210, W400, W500 and W900. Additional codes added to Student Associate Scheme (SAS) listing. |
| 2010-08-30 | 1.6 | EntryProfile.DOMICILE | 1.1 | Business rule 3 added |
| 2010-08-30 | 1.6 | Instance.INITIATIVES | 1.4 | Guidance added on field usage 'This field collects information with respect to student instances that are part of a scheme. Where a student transfers course within the same instance, Instance.INITIATIVES should continue to identify the scheme. The field should not be used for students who might previously have undertaken an initiative as part of a different instance or at another institution.' |
| 2010-08-30 | 1.6 | Instance.MODE | 1.3 | Business rule 21 updated to add codes 64 and 74 |
| 2010-08-30 | 1.6 | Instance.PHDSUB | 1.3 | Business rule 9 added |
| 2010-08-30 | 1.6 | Instance.SASDAYS | 1.3 | Coverage amended to refer to COURSE.REDUCEDC, to reflect business rule |
| 2010-08-30 | 1.6 | Instance.SASSCHL | 1.3 | Coverage amended to refer to COURSE.REDUCEDC, to reflect business rule |
| 2010-08-30 | 1.6 | Instance.SKEITT | 1.3 | Coverage amended to refer to COURSE.REDUCEDC, to reflect business rule. Business rule 3 downgraded to a warning. |
| 2010-08-30 | 1.6 | Module.TINST | 1.4 | New valid entry added: 10004740 The Northern College of Acupuncture. Updated institution name for 10005389 from "Ravensbourne College of Design and Communication" to "Ravensbourne". |
| 2010-08-30 | 1.6 | QualificationsAwarded.TQGSUB | 1.1 | Coverage clarified to bring in line with business rules (referring to QualificationsAwarded.TQGSEC rather that Course.TTCID). |
| 2010-08-30 | 1.6 | Coverage of the record | 1.4 | Additional notes for dormant students 'Where a student becomes dormant either part way through or for the entire reporting period (as indicated through Instance.MODE), with the exception of the following fields the data should remain as when the student was last active: Instance.MODE, Instance.STULOAD (to reflect the period of dormancy), Instance.NOTACT.' |
| 2010-08-30 | 1.6 | HIN validation | 1.1 | Clarified text for EntryProfile.POSTCODE.HIN.2 |
| 2010-08-30 | 1.6 | Commit-stage validation | 1.1 | Added Course.TTCID Exception 1. Downgraded Instance.FUNDCODE Exception 2 from Error to Warning. Removed Instance.YEARSTU.Exception 1 "More than 100 instances where Instance.ENDDATE is not null and Instance.YEARSTU is less than the difference in years between 31 July of the reporting period and the 01 August before Instance.COMDATE". |
| 2010-08-30 | 1.6 | File structures for National Student Survey (NSS) downloadable files | 1.1 | Exclusion criteria 04 and 12 updated, and new criteria 13 and 14 added (no change to file format) |
| 2010-08-30 | 1.6 | Business rules | 1.2 | Updated for business rule amendments in this release |
| 2010-06-30 | 1.5 | Course.CourseSubject | 1.2 | Coverage updated to add Course.TTCID = E or F in line with business rule 2 |
| 2010-06-30 | 1.5 | Course.COURSEAIM | 1.3 | Business rule 1 updated to add Institution.UKPRN 10007154 to list of veterinary schools |
| 2010-06-30 | 1.5 | Course.SKEOS | 1.2 | Business rule 3 added |
| 2010-06-30 | 1.5 | Course.SKEUNITS | 1.3 | Business rule 4 added |
| 2010-06-30 | 1.5 | CourseSubject.SBJCA | 1.4 | Business rule 19 added to ensure valid subject code used for SAS instances as advised by the TDA. Business rule 16 updated to add Course.TTCID = E to the coverage. Guidance on coding medical, dental and veterinary students expanded. |
| 2010-06-30 | 1.5 | EntryProfile.POSTCODE | 1.3 | Business rule 5 reinstated |
| 2010-06-30 | 1.5 | EntryProfile.SEC | 1.3 | Link added to Office of National Statistics NS-SEC guidance |
| 2010-06-30 | 1.5 | Instance.ENDDATE | 1.2 | Business rule 11 added. New guidance added for FE learners at institutions in Wales. |
| 2010-06-30 | 1.5 | Instance.INITIATIVES | 1.3 | Business rules 2, 3 and 4 added. Guidance added for Undergraduate internships: 'Where it is known at the time of making the return it is known that a student will not undertake an internship then they should not be coded as 6 even if they had originally intended to take one'. |
| 2010-06-30 | 1.5 | Instance.MODE | 1.2 | Business rule 22 added |
| 2010-06-30 | 1.5 | Instance.NOUNTACH | 1.1 | New guidance added for institutions in Wales |
| 2010-06-30 | 1.5 | Instance.NUMUNITS | 1.1 | New guidance added for institutions in Wales |
| 2010-06-30 | 1.5 | Instance.RCSTDNT | 1.3 | New guidance added: 'Where a student is jointly funded by more than one Research Council, the lead council should be recorded in this field' |
| 2010-06-30 | 1.5 | Instance.SASDAYS | 1.2 | Business rules 4 added |
| 2010-06-30 | 1.5 | Instance.SASSCHL | 1.2 | Business rule 3 added |
| 2010-06-30 | 1.5 | Instance.SKEITT | 1.2 | Business rule 4 added |
| 2010-06-30 | 1.5 | Instance.SPECFEE | 1.2 | New paragraph of guidance added 'Code 2 should be used for students studying a year abroad in any subject who pay regulated half fees'. |
| 2010-06-30 | 1.5 | Instance.STULOAD | 1.2 | Business rule 3 updated to exclude instances where Instance.LOCSDY = S. Business rule 7 updated to exclude instances where Instance.LOCSDY = S or instance is an incoming exchange student. |
| 2010-06-30 | 1.5 | Module.TINST | 1.3 | New valid entries added: 10012984 Fire Service College and 10001099 Callington Community College |
| 2010-06-30 | 1.5 | QualificationsAwarded.QUAL | 1.3 | Business rule 2 updated to add Institution.UKPRN = 10007154 to list of veterinary schools |
| 2010-06-30 | 1.5 | QualificationsOnEntry.QUALGRADE | 1.2 | Business rule 51 amended to add *, A* to the list of valid grades for the Extended Project awards and upgraded severity from Warning to Error. Business rules 57 - 72 added. Valid entry * added. |
| 2010-06-30 | 1.5 | QualificationsOnEntry.QUALTYPE | 1.3 | New UCAS codes added: HL Higher Sports Leader Award |
| 2010-06-30 | 1.5 | StudentOnModule.MODID | 1.2 | Business rule 2 upgraded to error. Business rule 3 added. |
| 2010-06-30 | 1.5 | Commit-stage validation | 1.0 | First release of the Commit-stage validation rules |
| 2010-06-30 | 1.5 | HIN validation | 1.0 | First release of the HIN validation rules |
| 2010-06-30 | 1.5 | File structures for downloadable files | 1.1 | HIN Target list file specification, and HIN HE and FE Reports A, B and C specifications added |
| 2010-06-30 | 1.5 | Further guidance on qualifications on entry | 1.4 | Asterisk added as a valid grade for Extended Project; EP also included in tariff |
| 2010-06-30 | 1.5 | Timescales for data collection | 1.2 | Updated guidance on TEST_COMMIT |
| 2010-06-30 | 1.5 | Check documentation | 1.0 | Check documentation added |
| 2010-04-30 | 1.4 | Course.CourseSubject | 1.1 | Business rule 2 updated to add Course.TTCID = E or F to the coverage of the field |
| 2010-04-30 | 1.4 | Course.COLLORG | 1.2 | Business rule 1 updated to exclude Course.COURSEAIM = D01 from the coverage of the field |
| 2010-04-30 | 1.4 | Course.COURSEAIM | 1.2 | Business rules updated: 1 and 2 to add Course.COURSEAIM = M26, 7 to add Course.COURSEAIM = D01. Business rules 8 9 and 10 added. New paragraphs of guidance added on research-based higher degrees. |
| 2010-04-30 | 1.4 | Course.MSFUND | 1.3 | Business rules 6 and 10 updated to add TTCID = E or F |
| 2010-04-30 | 1.4 | Course.NHSBURSARY | 1.1 | Business rules 1, 2, 3 and 4 added |
| 2010-04-30 | 1.4 | Course.REDUCEDC | 1.1 | Business rules 8, 9 and 10 added |
| 2010-04-30 | 1.4 | Course.REGBODY | 1.2 | Business Rule 1 updated to add Course.COURSEAIM = M26 to the coverage of the field. Guidance added that HESA will be providing student data to General Social Care Council (GSCC) for 2009/10 onwards and will rely on coding in Course.REGBODY in order to identify correctly the appropriate student records. |
| 2010-04-30 | 1.4 | Course.SKEOS | 1.1 | Business rule 1 and 2 added. |
| 2010-04-30 | 1.4 | Course.SKEUNITS | 1.2 | Business rules 1, 2 and 3 added. |
| 2010-04-30 | 1.4 | Course.TTCID | 1.2 | Business rules updated: business rule 1 to add Course.REDUCEDC = 06 and 07 to the coverage of the field, business rule 2 to add Course.TTCID = E and replace Course.TTCID codes A, B and C with code F, business rule 4 to add Course.TTCID = F. Business rules 8, 9, 10, 11, 12, 13 and 14 added. Guidance added 'Codes E and F must only be used for TDA-funded provision.' |
| 2010-04-30 | 1.4 | CourseSubject.SBJCA | 1.3 | Business rules 2 updated to add CourseSubject.SBJCA = X121. Business rule 8 and 9 updated to add Course.COURSEAIM = M26. Business rules 16, 17 and 18 added. Guidance added on use of codes for Student Associate Scheme (SAS). |
| 2010-04-30 | 1.4 | EntryProfile.ARTICLN | 1.2 | Business rule 1 updated to add Course.COURSEAIM = M26 and Instance.REDUCEDI = 04 to the coverage of the field |
| 2010-04-30 | 1.4 | EntryProfile.MARSTAT | 1.1 | Business rule 1 updated to add Instance.REDUCEDI = 04 to the coverage of the field |
| 2010-04-30 | 1.4 | EntryProfile.NEWENT | 1.1 | Business rule 1 updated to add Instance.REDUCEDI = 04 to the coverage of the field. Business rules 2 and 3 updated to move EntryProfile.QUALENT2 = 25 and 29 from error to warning. Additional guidance added: ' Institutions should ensure that the question stresses that this question refers to activity undertaken in HE prior to the commencement of their current instance of study to prevent the field being erroneously updated by continuing students when they update registration details in subsequent years.' |
| 2010-04-30 | 1.4 | EntryProfile.NIDEPEND | 1.1 | Business rule 1 updated to add Instance.REDUCEDI = 04 to the coverage of the field |
| 2010-04-30 | 1.4 | EntryProfile.PARED | 1.2 | Business rules 1 and 3 updated to add Course.COURSEAIM = M26 and Instance.REDUCEDI = 04 to the coverage of the field |
| 2010-04-30 | 1.4 | EntryProfile.PGCECLSS | 1.1 | Business rule 1 updated to add Instance.REDUCEDI = 04 to the coverage of the field |
| 2010-04-30 | 1.4 | EntryProfile.PGCESBJ | 1.2 | Business rule 1 updated to add Instance.REDUCEDI = 04 to the coverage of the field |
| 2010-04-30 | 1.4 | EntryProfile.POSTCODE | 1.2 | Business rule 1 updated to add Instance.REDUCEDI = 04, 06 and 07 to the coverage of the field |
| 2010-04-30 | 1.4 | EntryProfile.PREVINST | 1.2 | Business rule 1 updated to add Course.COURSEAIM = M26 and Instance.REDUCEDI = 04 to the coverage of the field. |
| 2010-04-30 | 1.4 | EntryProfile.QUALENT2 | 1.1 | Business rule 1 updated to add Instance.REDUCEDI = 04 to the coverage of the field. Business rule 5 deleted. |
| 2010-04-30 | 1.4 | EntryProfile.RELIGION | 1.1 | Business rule 1 updated to add Instance.REDUCEDI = 04 to the coverage of the field |
| 2010-04-30 | 1.4 | EntryProfile.SEC | 1.2 | Business rule 1 updated to add Course.COURSEAIM = M26 to the coverage of the field. |
| 2010-04-30 | 1.4 | EntryProfile.SOC2000 | 1.2 | Business rule 1 updated to add Course.COURSEAIM = M26 to the coverage of the field. |
| 2010-04-30 | 1.4 | EntryProfile.WELBACC | 1.1 | Business rule 1 updated to add Instance.REDUCEDI = 04 to the coverage of the field |
| 2010-04-30 | 1.4 | Instance.StudentOnModule | 1.1 | Business rule 2 added. Guidance added 'A student instance can be linked to the same module more than once in a reporting period if the student undertakes the module more than once. An instance should not be linked to the same module more than once in cases where a student is simply re-sitting examinations or assessment.' |
| 2010-04-30 | 1.4 | Instance.BRIDGE | 1.1 | Business rule 2 updated to add Course.COURSEAIM = M26 |
| 2010-04-30 | 1.4 | Instance.COMDATE | 1.1 | Business rule 1 updated to remove reference to Instance.REDUCEDI from the coverage of the field. |
| 2010-04-30 | 1.4 | Instance.DESTOCM | 1.2 | Business rule 1 updated to replace Instance.EXCHANGE = 5 or 7 with Instance.EXCHANGE = 7, B, C, D or E and add Instance.LOCSDY = S to the coverage of the field. |
| 2010-04-30 | 1.4 | Instance.DHREGREF | 1.2 | Business rule 1 updated to add Course.COURSEAIM = M26 to the coverage of the field. |
| 2010-04-30 | 1.4 | Instance.DISALL | 1.1 | New guidance added: 'Institutions are expected to collect this information from students annually.' |
| 2010-04-30 | 1.4 | Instance.ENDDATE | 1.1 | Business rule 9 updated to add Instance. REDUCEDI = 06 or 07. |
| 2010-04-30 | 1.4 | Instance.EXCHANGE | 1.2 |
Business rule 2 updated to replace Instance.EXCHANGE = 5 with Instance.EXCHANGE = B, C, D or E. Business rule 3 updated to replace Instance.EXCHANGE = 0, 5 or 7 with Instance.EXCHANGE = 0, 7, B, C, D or E. Business rules 5 and 6 added. |
| 2010-04-30 | 1.4 | Instance.FESTUMK | 1.1 | Business rule 1 updated to exclude Instance.REDUCEDI = 06 or 07. |
| 2010-04-30 | 1.4 | Instance.FUNDCODE | 1.1 |
Business rule 4 updated to include M26. Business rule 7 updated to add Course.TTCID = E and replace Course.TTCID codes A, B and C with code F. Business rule 8 updated to remove Instance.ITTPHSC = 49. Business rule 9 updated to add Course.TTCID = E and replace Course.TTCID codes A, B and C with code F. Business rule 19 updated to remove exclusion of Course.COURSEAIM = J30. Business rule 18 deleted. Business rule 21 added. Guidance on HEFCE funding of postgraduate research students amended and expanded. |
| 2010-04-30 | 1.4 | Instance.FUNDLEV | 1.1 |
Business rule 3 updated to exclude Course.COURSEAIM = M26. Business rules 4 and 10 updated to add Course.COURSEAIM = M26. Business rule 6 updated to add Course.COURSEAIM = D01. Business rule 11 added. |
| 2010-04-30 | 1.4 | Instance.INITIATIVES | 1.2 | Business rule 1 added. New code 6 added for Undergraduate Internships. |
| 2010-04-30 | 1.4 | Instance.ITTPHSC | 1.2 |
Business rule 1 updated to add Course.TTCID = E and F and Course.REDUCEDC = 06 and 07 to the coverage of the field. Business rule 6 updated to remove Instance.ITTPHSC = 49. Business rule 10 upgraded to error. Business rules 11, 12 and 13 added. |
| 2010-04-30 | 1.4 | Instance.ITTSCHMS | 1.2 | Business rule 5 added |
| 2010-04-30 | 1.4 | Instance.LOCSDY | 1.3 | Business rule 7 updated to replace Instance.EXCHANGE = 5 or 7 with Instance.EXCHANGE = 7, B, C, D or E Guidance updated on 'Link between coverage of the Student Record and the Aggregate Offshore Record.' |
| 2010-04-30 | 1.4 | Instance.MCDATE | 1.2 | Business rules 1 and 4updated to exclude Course.COURSEAIM = M26 from the coverage of the field. |
| 2010-04-30 | 1.4 | Instance.MODE | 1.1 |
Business rule 14 updated to exclude Course.COURSEAIM = M26. Business rule 20 updated to add Course.COURSEAIM = M26. Business rule 21 added. |
| 2010-04-30 | 1.4 | Instance.MSTUFEE | 1.2 | Business rule 6 updated to replace Instance.EXCHANGE = 1, 2, 3 or 6 with Instance.EXCHANGE = 2, 8, 9 or A. |
| 2010-04-30 | 1.4 | Instance.PHDSUB | 1.2 | Business rules 1 and 2 updated to add Course.COURSEAIM = D01 to the coverage of the field |
| 2010-04-30 | 1.4 | Instance.RCSTDNT | 1.2 | Business rule 1 updated to exclude Course.COURSEAIM = M26 from the coverage of the field |
| 2010-04-30 | 1.4 | Instance.REDUCEDI | 1.1 | Business rule 7 updated to replace Instance.EXCHANGE = 1, 2, 3, 4 or 6 with Instance.EXCHANGE = 2, 4, 8, 9 or A. Business rules 9, 10 and 11 added. |
| 2010-04-30 | 1.4 | Instance.RSNEND | 1.2 | Business rule 1 updated to add Instance.REDUCEDI = 06 and 07 to the coverage of the field. |
| 2010-04-30 | 1.4 | Instance.SASDAYS | 1.1 | Business rules 1, 2 and 3 added. |
| 2010-04-30 | 1.4 | Instance.SASSCHL | 1.1 | Business rules 1 and 2 added. Updated field length to 6. Updated datatype to allow default value 'XXXXXX'. |
| 2010-04-30 | 1.4 | Instance.SKEITT | 1.1 | Business rules 1,2 and 3 added. |
| 2010-04-30 | 1.4 | Instance.SPECFEE | 1.1 | Business rule 10 updated to add Course.COURSEAIM = D01.Business rule 12 added. |
| 2010-04-30 | 1.4 | Instance.STULOAD | 1.1 | Business rule 3 updated to apply to institutions in Scotland only and remove Instance.MODE = 73 or 74. Business rule 7 added. Guidance added: 'For students coded 'S - Studying abroad and included in the Student record as student has spent or will spend more than 8 weeks in the UK' in Instance.LOCSDY, Instance.STULOAD must reflect only that part of the course undertaken in the UK.' |
| 2010-04-30 | 1.4 | QualificationsAwarded.CLASS | 1.2 | Business rules 1 and 3 updated to add Course.COURSEAIM = M26 to the coverage of the field. |
| 2010-04-30 | 1.4 | QualificationsAwarded.QUAL | 1.2 |
Business rules 2, 3 and 6 updated to add Course.COURSEAIM = M26. Business rule 8 updated to exclude Course.COURSEAIM = M26. |
| 2010-04-30 | 1.4 | QualificationsOnEntry.QUALGRADE | 1.1 | Business rules 3 and 4 downgraded to warning. |
| 2010-04-30 | 1.4 | QualificationsOnEntry.QUALSBJ | 1.3 |
Business rule 4 updated to add QualificationsOnEntry.QUALSBJ = K67, K69, K75 and K77. Business rule 5 updated to add QualificationsOnEntry.QUALSBJ = K66, K68, K70 and K76. |
| 2010-04-30 | 1.4 | QualificationsOnEntry.QUALYEAR | 1.2 | Business rule 28 updated to restrict to institutions in England, Northern Ireland and Wales. |
| 2010-04-30 | 1.4 | Student.DISABLE | 1.1 | Business rule 1 updated to add Instance.REDUCEDI = 06 or 07 to the coverage of the field. Business rule 2 added |
| 2010-04-30 | 1.4 | Student.ETHNIC | 1.2 | Business rule 2 updated to add Instance.REDUCEDI = 06 or 07 to the coverage of the field |
| 2010-04-30 | 1.4 | Student.TTACCOM | 1.2 | Business rule 1 updated to exclude Instance.LOCSDY = S from the coverage of the field. |
| 2010-04-30 | 1.4 | Student.TTPCODE | 1.3 | Business rule 1updated to exclude Instance.LOCSDY = S from and add Instance.REDUCEDI = 06 or 07 the coverage of the field |
| 2010-04-30 | 1.4 | Coverage of the record | 1.3 | Guidance updated for 'Link between coverage of the Student Record and the Aggregate Offshore Record', in particular reference to eight consecutive course weeks, and guidance for Instance.STULOAD. |
| 2010-04-30 | 1.4 | Further guidance on modules | 1.1 | Guidance 'Institutions in England should be aware that should any additional teaching funding related to completion become available, then full outcome data would need to be provided at the individual module level. Further detail is available in the HEFCE circular HEFCE 2006/12, paragraphs 92 – 106' replaced with 'HEFCE now include a partial completion weighting within their teaching funding method. HEFCE only include students in the calculation of the partial completion weighting where they are recorded as a non-completion and have full module data returned on the HESA record.' |
| 2010-04-30 | 1.4 | Business rules | 1.1 | Rules updated for 2009/10 |
| 2010-04-30 | 1.4 | DLHE target population (POPDLHE) | 1.0 | Published file format for DLHE target population (POPDLHE) |
| 2010-04-30 | 1.4 | File structures for downloadable files | Link added | |
| 2010-04-30 | 1.4 | National Student Survey (NSS) | 1.0 | Published file format for National Student Survey (NSS) |
| 2010-04-30 | 1.4 | Teaching Quality Information (TQI) | 1.0 | Published file format for Teaching Quality Information (TQI) |
| 2010-04-30 | 1.4 | Data tables (core, subject and cost centre tables) | 1.0 | Published file format for Data tables. Replaced XTARIFF03 with XTARIFF04 and added Instance.OWNSTU, Instance.OWNINST to Core table. Added Instance.COURSEID to Subject table. Added Module.MODID to Cost Centre table. Removed XLEV502, XLEV602, XLEV902, XQLEV502, XQLEV1101. |
| 2010-04-30 | 1.4 | Further guidance on qualifications on entry | 1.3 | Updated to indicate whether new qualifications will be included in the 'UCAS tariff for general purposes' derived field, XTARIFF04. |
| 2010-04-30 | 1.4 | Summary of changes from 2008/09 to 2009/10 | 1.2 | For completeness, note added that Instance.OWNINST added as new field for 2009/10. |
| 2010-03-12 | 1.3 | Course.MSFUND | 1.2 | Amended list of English and Welsh FE codes in Notes to remove code 65, which is applicable to HE. FE codes are codes 47, 62-64, 73-79, 83, 85-89, AA, AB, AC, AD. |
| 2010-03-12 | 1.3 | CourseSubject.SBJCA | 1.2 | Creative and Media (P390) and Italian (R300) added to list of primary ITT programmes to reflect business rules. |
| 2010-03-12 | 1.3 | Instance.DESTOCM | 1.1 | Coverage amended to include Instance.LOCSDY of S and update to Instance.EXCHANGE of 7, B, C, D or E. |
| 2010-03-12 | 1.3 | Instance.EXCHANGE | 1.1 | Valid entry 0 and reason required amended to include references to visiting students (for clarity, and with no change in field itself). Guidance note added: For valid entries 8, 9, C or D LLP stands for Lifelong Learning Programme. |
| 2010-03-15 | 1.3 | Instance.LOCSDY | 1.2 | Guidance amended to read: For years where the student spends the whole year at the reporting institution, use code 'X'. For years where the student spends part or all of the year abroad, use code 'S'. |
| 2010-03-12 | 1.3 | QualificationsOnEntry.QUALSBJ | 1.2 | New UCAS codes added: A34 Make Up Artist, A35 NVQ Level 3 in Accounting, A37 Animal Care, A38 OCR National Extended Diploma in Art & Design, A39 OCR National Diploma in Art & Design, C18 Calculus, C19 Chemical Process Tech., C28 Computer Aided Arch. & Des., C70 China Studies in English, D17 Decision Mathematics, D64 Design & Communication Graphics, H20 Hypothesis Testing, I29 OCR National Certificate in ICT, I30 OCR National Diploma in ICT, S25 Sports Exercise Science, S26 Support Spec. Learn. Needs, S65 Drama (D6), S66 Drama (D7), S67 Drama (D8). |
| 2010-03-12 | 1.3 | QualificationsOnEntry.QUALTYPE | 1.2 | New UCAS codes added: D6 Speech and Drama Studies Grade 6, D7 Speech and Drama Studies Grade 7, D8 Speech and Drama Studies Grade 8, EQ EQL level 3 Certificate (British Horse Society), PL Level 3 Certificate in Speech and Drama: Performance Student (PCertLam). |
| 2010-03-12 | 1.3 | Student.TTPCODE | 1.2 | Coverage updated to include Instance.REDUCEDI = 06, 07 |
| 2010-03-12 | 1.3 | StudentOnModule.MODOUT | 1.1 | Guidance updated for English and NI HEIs for resit exams, late submission of assessments and/or results from late exam boards and students who conclude their module studies by 31 July but who have resit/first sit examinations to take, assessments to submit and/or whose final confirmation of award by exam boards may be after this date. |
| 2010-03-12 | 1.3 | Summary of changes from 2008/09 to 2009/10 | 1.1 | Updated guidance for link between coverage of the Student Record and the Aggregate Offshore Record in section 10. |
| 2010-03-12 | 1.3 | Coverage of record | 1.2 | Updated guidance for link between coverage of the Student Record and the Aggregate Offshore Record. |
| 2010-03-12 | 1.3 | Timescales for the data collection | 1.1 | Update icons for Aardvark reports |
| 2010-03-12 | 1.3 | Further guidance on qualifications on entry | 1.2 | Update with added QUALTYPEs |
| 2010-02-15 | 1.2 | Course.COLLORG | 1.1 | Coverage updated to add D01 for Course.COURSEAIM |
| 2010-02-15 | 1.2 | Course.COURSEAIM | 1.1 | Guidance on multiple qualification aims clarified: 'Where a student is following a programme of study leading potentially to two or more qualifications concurrently, and that combination is not specified under valid entries, please return the qualification code that is highest in level.' Descriptions updated to match HESA output (e.g. use of sentence case), with no change to meanings. Framework table updated and note added 'Although the 2008 FHEQ qualification descriptor for level 6 states that this can be used as a reference for ordinary bachelor's degrees, for HESA purposes first degrees with honours should be coded at level H, and first degrees without honours should be coded at level I.' |
| 2010-02-15 | 1.2 | Course.CTITLE | 1.1 | File encoding advice updated to require that files are encoded with UTF-8 |
| 2010-02-15 | 1.2 | Course.MSFUND | 1.1 | Code 12 label changed from DIUS to BIS |
| 2010-02-15 | 1.2 | Course.REGBODY | 1.1 | Coverage updated to add M26 for Course.COURSEAIM |
| 2010-02-15 | 1.2 | Course.SKEUNITS | 1.1 | Description changed to: This field records the number of Subject Knowledge Enhancement (SKE) units which the course contains. |
| 2010-02-15 | 1.2 | Course.TTCID | 1.1 |
Coverage updated to clarify that this field is required for Instance.REDUCEDI 06 (SAS) and 07 (SKE) courses, and guidance added on coding for Masters in Teaching and Learning courses as code '9' |
| 2010-02-15 | 1.2 | CourseSubject.SBJCA | 1.1 | Guidance added for 14-19 Diplomas |
| 2010-02-15 | 1.2 | EntryProfile.ARTICLN | 1.1 | Coverage updated to add M26 for Course.COURSEAIM |
| 2010-02-15 | 1.2 | EntryProfile.PARED | 1.1 | Coverage updated to add M26 for Course.COURSEAIM |
| 2010-02-15 | 1.2 | EntryProfile.PGCESBJ | 1.1 | Removed guidance: This field should be completed for all postgraduate course entrants, including where the previous degree is a higher or overseas degree. |
| 2010-02-15 | 1.2 | EntryProfile.POSTCODE | 1.1 | Guidance added on British Forces Post Office (BFPO) |
| 2010-02-15 | 1.2 | EntryProfile.PREVINST | 1.1 | 9999 added to list of not known codes. Coverage updated to add M26 for Course.COURSEAIM. |
| 2010-02-15 | 1.2 | EntryProfile.SEC | 1.1 | Coverage updated to add M26 for Course.COURSEAIM |
| 2010-02-08 | 1.2 | EntryProfile.SOC2000 | 1.1 | Code 0001 'Information refused' added to allow for this code's inclusion in 2009 *J transaction from UCAS. Coverage updated to add M26 for Course.COURSEAIM. |
| 2010-02-15 | 1.2 | Instance.EntryProfile | 1.1 | Coverage updated to remove Instance.REDUCEDI restriction |
| 2010-02-15 | 1.2 | Instance.QualificationsAwarded | 1.1 | Coverage updated to match business rule, with addition of 'unless Course.COURSEAIM ends with 99. ' |
| 2010-02-15 | 1.2 | Instance.COURSEID | 1.1 | File encoding advice updated to require that files are encoded with UTF-8 |
| 2010-02-15 | 1.2 | Instance.DHREGREF | 1.1 | Coverage and notes updated to add M26 for Course.COURSEAIM |
| 2010-02-15 | 1.2 | Instance.INITIATIVES | 1.1 | New codes 3, 4 and 5 for Flexible Learning Pathfinder programmes added |
| 2010-02-15 | 1.2 | Instance.ITTPHSC | 1.1 | Added guidance on use of Code 72. Added new code 83 14-19 Diploma. Updated guidance for use of code 83 |
| 2010-02-15 | 1.2 | Instance.ITTSCHMS | 1.1 | Codes 1 and 3 added for continuing instances |
| 2010-02-15 | 1.2 | Instance.LOCSDY | 1.1 | Guidance amended to read: For reporting years in which they spend any time abroad they should be coded as 'S -Studying abroad and included in the Student Record as student has spent or will spend more than 8 weeks in the UK' in Instance.LOCSDY. |
| 2010-02-15 | 1.2 | Instance.MCDATE | 1.1 | Coverage updated to add M26 in exclusion list for Course.COURSEAIM |
| 2010-02-15 | 1.2 | Instance.MSTUFEE | 1.1 | Code 33 label changed from DIUS to BIS |
| 2010-01-15 | 1.2 | Instance.NHSEMP | 1.1 | Codes RYQ and RYR added |
| 2010-02-15 | 1.2 | Instance.NUMHUS | 1.1 | File encoding advice updated to require that files are encoded with UTF-8 |
| 2010-02-15 | 1.2 | Instance.OWNINST | 1.1 | Field length increased from 20 to 30, and file encoding advice updated to require that files are encoded with UTF-8 |
| 2010-02-15 | 1.2 | Instance.PHDSUB | 1.1 | Coverage updated to add D01 for Course.COURSEAIM |
| 2010-02-15 | 1.2 | Instance.RCSTDNT | 1.1 | Coverage updated to add M26 in exclusion list for Course.COURSEAIM |
| 2010-01-15 | 1.2 | Instance.RSNEND | 1.1 |
Coverage updated to clarify that this field is required where Instance.ENDDATE is not null and Instance.REDUCEDI 06 (SAS) and 07 (SKE) courses |
| 2010-02-15 | 1.2 | Instance.TYPEYR | 1.1 | New final paragraph added to clarify correct coding of this field |
| 2010-02-15 | 1.2 | Module.LEVLPTS | 1.1 | Updated guidance notes for Institution in Wales from: "For institutions in Wales, please note that Codes 1, 2, 3, 6 and 7 in this field correspond to the Credit and Qualifications Framework for Wales (CQFW) Higher Education Qualifications Framework (HEQF) qualification levels C, I, H, M, D, and that Codes A, B and C correspond to the CQFW National Qualifications Framework (NQF) qualification levels Foundation, Intermediate and Advanced." to: "For institutions in Wales, please note that Codes A, B, C, 1, 2, 3, 6 and 7 in this field correspond to the Credit and Qualifications Framework for Wales (CQFW) credit levels 1, 2, 3, 4, 5, 6, 7, 8 respectively." |
| 2010-02-15 | 1.2 | Module.MTITLE | 1.1 | File encoding advice updated to require that files are encoded with UTF-8 |
| 2010-02-15 | 1.2 | Module.TINST | 1.2 |
Maximum occurrences of field reduced from two to one per module Values added as C08051: 10010720 Brighton Institute of Modern Music, 10006715 John Kitto Community College, 10007037 Treviglas Community College, 10020858 Nova Centric Limited t/a Confetti Institute of Creative Technologies, 10024962 The Leeds City College, 10023526 South Staffordshire College, 10000920 British Institute of Technology and E-Commerce Ltd, 10000947 The Bromley by Bow Centre, 10001271 Centre for Alternative Technology Public Limited Company, 10001288 Centre for Youth Ministry, 10001471 City of London College, 10002820 ICMP (UK) Ltd (t/a The Institute of Contemporary Music Performance), 10004007 London City College Ltd t/a London City College, 10004012 London College of Advanced Studies Limited, 10004027 The London College of Traditional Acupuncture and Oriental Medicine, 10004075 London School of Theology, 10004320 The Metanoia Institute, 10004511 National Film and Television School (The), 10005436 Relate, 10006389 The Interactive Design Institute Limited t/a Studio Art School-The Interactive Design Institute, 10008397 Norland College, 10008589 West of England Ministerial Training Course, 10008653 London School of Commerce, 10008899 The Ashridge (Bonar Law Memorial) Trust t/a Ashridge Management College, 10009968 N.D.A. (Nottingham) Limited t/a National Design Academy, 10010227 The Kingham Hill Trust t/a Oak Hill College, 10011082 Guildhall College Limited, 10020381 Tavistock and Portman NHS Foundation Trust, 10020810 Psychosynthesis and Education Trust, 10021029 School of Technology and Management (STM), 10021550 Centre for Alternative Technology Charity Limited, 10021682 Kaplan Open Learning (Essex) Limited t/a Kaplan Open Learning, 10022687 Institute of Legal Executives (The), 10023441 City Banking College Limited, 10023445 International College of Oriental Medicine (U.K.) Limited (The) (t/a ICOM), 10026751 Cambridge Education Group Limited t/a Cambridge School of Visual and Performing Arts, 10008953 Ymddiriedolaeth Nant Gwrtheyrn t/a Nant Gwrtheyrn, 10021984 Popeth Cymraeg Cyfyngedig t/a Welsh Unlimited. Name changes: 10005032 Pendleton College changed name to Salford City College. 10008017 Trinity Laban changed name to Trinity Laban Conservatoire of Music and Dance Codes added for: 10023457 The Scottish Police College, 10009843 International Correspondence Schools Limited and 10001512 Community Music Limited |
| 2010-02-15 | 1.2 | QualificationsAwarded.CLASS | 1.1 | Coverage updated to add M26 for QualificationsAwarded.QUAL |
| 2010-02-15 | 1.2 | QualificationsAwarded.QUAL | 1.1 | Deleted guidance "This field may be left blank for FE level students in England and Wales who are coded 6, A or B in Instance.PROGRESS". Descriptions updated to match HESA output (e.g. use of sentence case), with no change to meanings |
| 2010-02-15 | 1.2 | QualificationsOnEntry.QUALSBJ | 1.1 | Guidance updated on usage of code U01 for old codes. New UCAS codes added B17 - AQA Baccalaureate, B18 - AQA Enrichment, N15 - CACHE Certificate in Child Care and Education, N14 - CACHE Diploma in Child Care and Education, N16 - CACHE Award in Child Care and Education, A36 - EDI level 3 certificate in Accounting, A29 - EDI level 3 Certificate in Accounting (IAS), F17 - Level 3 Diploma in Fashion Retail, F16, F18, F19 - Foundation Studies. Codes K66-K70, K75 and K77 added to reflect C08051. |
| 2010-02-15 | 1.2 | QualificationsOnEntry.QUALTYPE | 1.1 | New UCAS codes added: AB - AQA Baccalaureate, AG - Level 3 NVQ in Accounting, AQ - AQA Enrichment, CC - CACHE Certificate in Child Care and Education, CD - CACHE Diploma in Child Care and Education, CE - CACHE Award in Child Care and Education, EA - EDI level 3 certificate in Accounting, EI - EDI level 3 Certificate in Accounting (IAS), FR - Level 3 Diploma in Fashion Retail, FY - Foundation Studies. |
| 2010-02-15 | 1.2 | Student.ETHNIC | 1.1 | Guidance added 'This field is required for UK-domiciled students. Please note that this requirement is triggered if any HIN-linked instance for a student has an Entry Profile that indicates UK domicile, even if there are other, more recent, instances where the domicile at entry is non-UK.' |
| 2010-02-15 | 1.2 | Student.FNAMES | 1.1 | File encoding advice updated to require that files are encoded with UTF-8. Field length increased from 35 to 100 |
| 2010-02-15 | 1.2 | Student.OWNSTU | 1.1 | File encoding advice updated to require that files are encoded with UTF-8 |
| 2010-02-15 | 1.2 | Student.SNAME16 | 1.1 | File encoding advice updated to require that files are encoded with UTF-8. Field length increased from 35 to 100 |
| 2010-02-15 | 1.2 | Student.SURNAME | 1.1 | File encoding advice updated to require that files are encoded with UTF-8. Field length increased from 35 to 100 |
| 2010-02-15 | 1.2 | Student.TTACCOM | 1.1 | Guidance added 'Code 1 Institution maintained property refers to residences owned by the institution returning data'. Coverage updated to add where any Instance.LOCSDY does not equal S. |
| 2010-02-15 | 1.2 | Student.TTPCODE | 1.1 | Guidance added on British Forces Post Office (BFPO). Coverage updated to add S in exclusion list for Instance.LOCSDY |
| 2010-02-15 | 1.2 | StudentOnModule.MODID | 1.1 | File encoding advice updated to require that files are encoded with UTF-8 |
| 2010-02-15 | 1.2 | DLHE target population (POPDLHE) | 1.0 | Link added to Additional Guidance |
| 2010-02-15 | 1.2 | Coverage of the record | 1.1 | Note added to section on the Link between coverage of the Student Record and the Aggregate Offshore Record: 'For years where the student spends the whole year at the reporting institution, use code X. For years where the student spends part or all of the year abroad, use code 'S' ' |
| 2010-02-15 | 1.2 | Timescales for the data collection | 1.0 | Link added Data collection |
| 2010-02-15 | 1.1 | Reduced returns | 1.1 | Note added: 'Although Student.OWNSTU and Instance.OWNINST are not listed in the requirements for reduced returns as it is an optional field, institutions may wish to populate it to assist in identifying validation output.' |
| 2010-02-15 | 1.2 | Specification for UCAS data for HESA transaction (formerly *J UCAS transactions) for 2009/10 | 1.0 | Link added to Supporting documents |
| 2010-02-15 | 1.2 | Guidance from HEFCE for reporting multiple instances | 1.0 | Link added to Additional Guidance (remains also as link from Instance.NUMHUS) |
| 2010-02-15 | 1.2 | File structure | 1.1 | File encoding advice updated to require that files are encoded with UTF-8 |
| 2010-02-15 | 1.2 | Business rules | 1.0 | First version for 09051 added (08051 rules rolled over) |
| 2009-06-18 | 1.1 | First release of full documentation |
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