Skip to main content

HESA Student Record 2010/11 - Change of mode date

Back to C10051

HESA Student Record 2010/11

All fields

Change of mode date

return to field list
Short nameMCDATE

This field records the date when a postgraduate student formally moves from an active study mode to 'writing-up' (Instance.MODE=43 or 44), 'changed to dormant' (Instance.MODE=73 or 74)or 'sabbatical'(Instance.MODE=51) or the date when such a student returns to an active study mode.

Applicable toEngland Northern Ireland

All instances at institutions in England and Northern Ireland where Course.COURSEAIM begins D, E, L or M (excluding M22, M26) and Instance.REDUCEDI = 00 and Instance.MODE is not equal to 63 or 64


This is only applicable to postgraduate students in institutions in England and Northern Ireland.

All date fields in the Student Record must be completed using the ISO8601 format of YYYY-MM-DD. The specification of this field falls within the scope of the Aligned Data Definitions and follows the Data Standards in the HESA student record.

If the mode has not changed, an empty element should be returned with the ReasonForNull attribute set to 9 (not applicable), i.e:

           <MCDATE ReasonForNull="9"></MCDATE>

Only mode changes within the reporting year need be recorded.

Where a student starts and finishes the reporting year with an active mode, this field is not required regardless of any mode changes during the year.

Where a student finishes the year with a non-active mode but has had an active mode at some point in the year then the last change from active to non-active mode should be returned, changes between different non-active modes should be ignored.

Where a student finishes the year with an active mode the last date they moved from a non-active to active mode should be recorded.

Non-active modes for the purpose of this field are defined as dormant, writing up and sabbatical.

Further guidance is available on the completion of this field.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

As dormant and writing-up students are not funded it is necessary to identify the point at which they move to these modes.

Part of
Field length10
Minimum occurrences0
Maximum occurrences1
Schema components
Element: MCDATE
Related fields
Date modified2011-06-30
Change management notesNew business rule 7 added

Contact Liaison by email or on +44 (0)1242 388 531.