HESA Student Record 2010/11 - Exchange programmes
HESA Student Record 2010/11
Fields required from institutions in Northern Ireland
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This field identifies whether the student is an exchange or visiting student.
|Applicable to||England Northern Ireland Scotland Wales|
|Valid entries and labels|
A reduced return will be acceptable for incoming exchange and visiting students (codes 2, 4, 8, 9 and A).
For valid entries 8, 9, C or D LLP stands for Lifelong Learning Programme.
Where an instance is part of a programme where there is a formal collaborative arrangement with an overseas institution and study at one institution is a pre-requisite for study at, and eventual award of a qualification from, a UK institution then the instance must be identified as either Z or Y in the Instance.EXCHANGE field depending upon whether the time spent studying is primarily overseas or in the UK.
In general, collaborative programmes involve a student being registered with two Higher Education Institutions.
Where there is an equal split (for example, 2 years overseas followed by 2 years at reporting institution) then the instance should be coded Z. The intended study pattern for the entire instance is considered when determining whether an instance is mainly UK or overseas, so Instance.EXCHANGE should not be changed to reflect the pattern within any particular reporting period.
Where the pattern of study evolves over an instance, so that considering the overall instance most of the time is spent in the in the UK rather than abroad, the code should change from Z to Y, or Y to Z as appropriate. These codes are not applicable to distance learning instances which will be identified by Instance.LOCSDY. Distance learning students located overseas will typically only be included in the Student Record where they spend more than 8 consecutive weeks in the UK.
For example a student starts on a 3 year collaborative programme of which 2 years were to be spent in the UK, however following year 1 the student decides to spend the remainder of the course at the collaborative institution:
Students will be coded Instance.LOCSDY 'X' where the entire reporting period is in the UK, and 'S' for reporting periods where some or all of the study is overseas. Students coded Y or Z in this field cannot be coded Instance.LOCSDY 6 or 9.
1) A student studies on a 3 year collaborative programme spending years 1 and 3 abroad and 12 consecutive weeks in the UK in year 2:
In year 2 the Instance.STULOAD would be adjusted to reflect the period of time spent in the UK.
2) A student starts in the UK on a 3 year collaborative programme with an overseas institution. The student then studies at the overseas institution for the second year before returning to the UK in the final year:
3) A student studies in the UK on a non-collaborative 3 year degree but spends year 2 in China on a study placement:
As this is a standard year abroad and not part of a collaborative programme Instance.EXCHANGE is coded 0 'Not an exchange or visiting student'.
4) Where a student spends the majority of a 3 year programme overseas as part of a collaborative programme, but comes to the UK in the final year Instance.EXCHANGE should not be changed:
Quality rules relating to this field are displayed here.
To identify students involved in specific exchange or visiting programmes.
Data type: EXCHANGECodeContentType
|Change management notes||Business rule 3 updated for the addition of EXCHANGE = Y to the coding frame. Business rule 6 updated for the addition of Instance.EXCHANGE = Z to the coding frame. Guidance on Collaborative Programmes updated, extensive revisions made.|
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