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HESA Student Record 2010/11

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HESA Student Record 2010/11

File structures for National Student Survey (NSS) downloadable files
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Version 1.0 Produced 2011-04-28

File structure - NSS Person

Files are produced in XML and fixed length format.

Field name Description Element name in XML output Field length
Student.HUSID HESA unique student identifier HUSID 13
Institution.UKPRN UK Provider Reference Number UKPRN 8
Instance.NUMHUS Student instance number NUMHUS 20
Instance.CAMPID Campus identifier CAMPID 1
Student.SURNAME Family name SURNAME 100
Student.FNAMES Forenames FNAMES 100
Student.BIRTHDTE Date of birth BIRTHDTE 10
Student.GENDER Gender GENDER 1
Instance.COMDATE Start date of instance COMDATE 10
Instance.MODE Mode of study MODE 2
Course.CTITLE Course title CTITLE 255
Student.OWNSTU Institution's own identifier for student OWNSTU 20
Instance.OWNINST Institution's own instance identifier OWNINST 30
DHSTUDENT DH student (0=Excluded from the DH STUDENT population, 1=Included in the DH STUDENT population) DHSTUDENT 1
NSS_ITT ITT Student (0=Excluded from the ITT population, 1=Included in the ITT population) NSS_ITT 1

Download: XML Schema for NSS Person file. Sample XML for NSS Person file.

File structure - NSS Subject

Files are produced in XML and fixed length format.

Field name Description Element name in XML output Field length
Student.HUSID HESA unique student identifier HUSID 13
Institution.UKPRN UK Provider Reference Number UKPRN 8
Instance.NUMHUS Student instance number NUMHUS 20
Student.OWNSTU Institution's own identifier for student OWNSTU 20
Instance.OWNINST Institution's own instance identifier OWNINST 30
NSS_JACS JACS subject code NSS_JACS 4
NSS_LEV1 21 JACS subject groups (Level 1) NSS_LEV1 1
NSS_LEV2 42 JACS subject groups (Level 2) NSS_LEV2 2
NSS_LEV3 108 JACS subject groups (Level 3) NSS_LEV3 3
NSS_FPE Full-Person Equivalent (FPE) (format 000.000) NSS_FPE 7

Download: XML Schema for NSS Subject file. Sample XML for NSS Subject file.

File structure - NSS exclusions

Files are produced in XML and fixed length format.

Field name Description Element name in XML output Field length
Student.HUSID HESA unique student identifier HUSID 13
Institution.UKPRN UK Provider Reference Number UKPRN 8
Instance.NUMHUS Student instance number NUMHUS 20
Course.COURSEID Course identifier COURSEID 30
Student.OWNSTU Institution's own identifier for student OWNSTU 20
Instance.OWNINST Institution's own instance identifier OWNINST 30
Instance.COMDATE Start date of instance COMDATE 10
Instance.YEARPRG Year of course YEARPRG 2
Instance.SPLENGTH Expected length of study SPLENGTH 2
Instance.UNITLGTH Units of length UNITLGTH 1
Instance.STULOAD Student instance FTE STULOAD 5
Instance.FTEMETHOD FTE method FTEMETHOD 1
Instance.TYPEYR Type of instance year TYPEYR 1
YEAR0 Foundation year ever returned marker (Y/N) YEAR0 1
STULOADY1_1 Student instance FTE for Y1-1 STULOADY1_1 5
STULOADY1_2 Student instance FTE for Y1-2 STULOADY1_2 5
YEARADJ Year adjustment YEARADJ 2
EXPEND Expected end date EXPEND 10
TOTFTE Total FTE TOTFTE 5
EXCLUDE Exclude reason (Valid entries 1) EXCLUDE 2

Download: XML Schema for NSS exclusions file. Sample XML for NSS exclusions file.

1
Value Description
02 Postgraduate or FE student
03 In previous year's NSS list
04 Instance.EXCHANGE in (2, 4, 8, 9, A, Z)
05 Instance.MODE in (63, 64)
09 Expected end date (EXPEND*) not within 1 Feb y3 and 31 Jan y4 inclusive
10 Short course
11 Duplicate Student.HUSIDs / Institution.UKPRN
12 Instance.NOTACT in (1, 2)
13 Instance.LOCSDY = S
14 Course.CLSDCRS = 1

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