Initial Teacher Training In-Year Record 2010/11 - Family name
Initial Teacher Training In-Year Record 2010/11
Fields required from institutions in England
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This field is the student's family name.
This field is identical to the Student.SURNAME field in the Student record, with the additional requirement that as this field will be used to create the student's GTCE record it should contain the student's legal surname.
In cases where the student does not split their name between family and forenames, the whole name should be entered in Student.SURNAME and Student.FNAMES should be returned as an empty element with the ReasonForNull attribute set to 9 (not applicable), i.e.:
This information is available from UCAS and GTTR.
The field length has been set to 100 characters to align this field with ISB Aligned Data Definitions.
The question of valid characters is significant in this field since many names include characters with accents and other diacritics that are not supported by the standard ASCII characterset. The valid characterset available for this field follows the Data Standards in the HESA record.
The character set chosen will support Welsh and Gaelic languages as well as all European and most other languages using a Latin-based character set.
The Unicode charts that list each of the characters in this range can be found on the Unicode web site. The specific sets that are defined here are shown in the following PDF documents:
Files must be encoded with UTF-8 and schema validation will be in place to ensure this. Institutions must specify the encoding used in their XML files in the first line of the file (i.e. <?xml version="1.0" encoding="UTF-8" ?>) and to ensure that their files are actually saved with that encoding. If XML files are edited with some text editors and the encoding is not specified or does not match the actual file encoding, there may be problems when submitting these files for validation.
Quality rules relating to this field are displayed here.
To facilitate HESA checking data with institutions and for Statutory Customers to link student records collected by HESA for statistical purposes.
Data type: NameType
|Based on||07051.Student.SURNAME 1.0|
|Owner||ISB Aligned Data Definitions|
|Change management notes||Updated guidance to reflect requirement for files to have encoding specified|
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