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Destinations of Leavers from Higher Education record 2011/12

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Destinations of Leavers from Higher Education record 2011/12

Revision history


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This table lists changes and additions to the record specification and supporting documentation.

Date Documentation
version
Element Element
version
Notes
2013-06-06 1.11 File structures for downloadable files - Data supply 1.1 Error correction to the field length of Student.HUSID in CORE table. Length changed from 20 to 13 characters.
2013-06-06 1.11 File structures for downloadable files - SIC data supply 1.1 Error correction to the field length of Student.HUSID. Length changed from 20 to 13 characters.
2013-04-17 1.11 Check documentation (xls) 1.2 The conditional formatting has been updated in the KIS worksheet, cells K157-K159, to amend cell shading.
2013-04-17 1.11 Check documentation guide 1.0 First release of the Check documentation guide, added under the 'Data collection' section.
2013-03-25 1.10 Employment.EMPIMP 1.3 Business rule 1 downgraded to a warning to avoid any loss of data in Employment.EMPIMP in case of no corresponding data in Employment.QUALREQ.
2013-03-25 1.10 Employment.EMPPCODE 1.5 Additional guidance added regarding the Office for National Statistics Postcode Directory (ONSPD).
2013-03-25 1.10 Check documentation (xls) 1.1 The description of a derived field within the 'Response_analysis' tab has been modified.
2013-03-25 1.10 Central coding of SIC 1.0 First release of the central coding of SIC, added under the 'Additional guidance' section.
2013-03-25 1.10 COMMIT-stage validation 1.1 Employment.POSTDOC Exception rule 1 amended to exclude replies that explicitly refuse to provide information, and exclude activities that do not include working full-time or part-time.
2013-03-25 1.10 File structures for downloadable files - DLHE target population (POPDLHE) 1.1 Additional guidance added regarding the derivation of the HOMEEUOS flag.
2013-03-25 1.10 Summary of business rules 1.3 Following updates applied to Business rules:
Amendments to existing rules:
Employment.EMPIMP.BusinessRule.1
2013-02-28 1.9 Employment.EMPBASIS 1.1 Additional guidance added regarding the SIC 2007 codes.
2013-02-28 1.9 Employment.EMPCOUNTRY 1.4 Valid entry PS relabelled from 'Occupied Palestinian Territories [Palestinian Territory, Occupied] {formerly West Bank (including East Jerusalem) and Gaza Strip}' to 'Occupied Palestinian Territories [Palestine, State of] {formerly West Bank (including East Jerusalem) and Gaza Strip}' to align with ISO 3166-1. Additional guidance added regarding the SIC 2007 codes.
2013-02-28 1.9 Employment.EMPIMP 1.2 Business rule 2 amended to exclude third party responses. Guidance amended to clarify when a response to Employment.EMPIMP is expected.
2013-02-28 1.9 Employment.EMPNAME 1.2 Additional guidance added regarding the SIC 2007 codes.
2013-02-28 1.9 Employment.EMPPCODE 1.4 Change in data type from 'EMPPCODEType' to 'POSTCODEType' as this parent data type already met the structural requirements for this field. Additional guidance added regarding the SIC 2007 codes.
2013-02-28 1.9 Employment.EMPPLACE 1.3 Additional guidance added regarding the SIC 2007 codes.
2013-02-28 1.9 Employment.EMPUNPAID 1.3 Business rule 2 amended to exclude third party responses.
2013-02-28 1.9 Employment.ESTEARN 1.2 Business rule 2 amended to exclude third party responses. Guidance amended to clarify when a response to Employment.ESTEARN is expected.
2013-02-28 1.9 Employment.JOBFOUND 1.1 Guidance amended to clarify when a response to Employment.JOBFOUND is expected.
2013-02-28 1.9 Employment.JOBRSNALL 1.1 Guidance amended to clarify when a response to Employment.JOBRSNALL is expected.
2013-02-28 1.9 Employment.JOBRSNMAIN 1.1 Guidance amended to clarify when a response to Employment.JOBRSNMAIN is expected.
2013-02-28 1.9 Employment.MAKEDO 1.3 Additional guidance added regarding the SIC 2007 codes.
2013-02-28 1.9 Employment.PREVEMP 1.1 Guidance amended to clarify when a response to Employment.PREVEMP is expected.
2013-02-28 1.9 Employment.PREVWORK 1.1 Business rule 3 amended to exclude third party responses. Guidance amended to clarify when a response to Employment.PREVWORK is expected.
2013-02-28 1.9 Employment.PTHOURS 1.1 Business rule 3 amended to exclude third party responses and exclude working full-time as most important activity.
2013-02-28 1.9 Employment.QUALREQ 1.1 Guidance amended to clarify when a response to Employment.QUALREQ is expected.
2013-02-28 1.9 Student.HEBUSNEXP 1.3 Guidance amended to clarify when code 6 'Unable to code' must be used.
2013-02-28 1.9 Student.HESTUDYEXP 1.3 Guidance amended to clarify when code 6 'Unable to code' must be used.
2013-02-28 1.9 Student.HEWORKEXP 1.3 Guidance amended to clarify when code 6 'Unable to code' must be used.
2013-02-28 1.9 Study.STUDYFUND 1.3 Guidance amended to clarify when a response to Study.STUDYFUND is expected.
2013-02-28 1.9 Study.TYPEQUAL 1.1 Guidance amended to clarify when a response to Study.TYPEQUAL is expected.
2013-02-28 1.9 Study.UCNAME 1.3 Guidance amended to clarify when a response to Study.UCNAME is expected.
2013-02-28 1.9 Study.UCPROV 1.4 Guidance amended to clarify when a response to Study.UCNAME is expected.
2013-02-28 1.9 Teaching.GTCSTIS 1.1 Guidance amended to clarify when a response to Teaching.GTCSTIS is expected.
2013-02-28 1.9 Teaching.SEEKTEACH 1.1 Guidance amended to clarify when a response to Teaching.SEEKTEACH is expected.
2013-02-28 1.9 Teaching.TEACHFUND 1.1 Guidance amended to clarify when a response to Teaching.TEACHFUND is expected.
2013-02-28 1.9 Teaching.TEACHPHS 1.1 Guidance amended to clarify when a response to Teaching.TEACHPHS is expected.
2013-02-28 1.9 DataTypes.xsd n/a The data type 'EMPPCODEType' has been removed, as the parent data type - 'POSTCODEType' meets all of the requirements for postcode structure. This change to data types affects EMPPCODE only.
2013-02-28 1.9 Check documentation (xls) 1.0 First release of the check documentation added under 'Data collection'.
2013-02-28 1.9 COMMIT-stage validation 1.0 First release of the COMMIT-stage validation added under 'Data collection'.
2013-02-28 1.9 Derived field specifications n/a First release of the derived field specifications added under 'Downloadable files'.
2013-02-28 1.9 Fields required for valid response and asked of third party 1.1 Additional guidance added regarding valid responses.
2013-02-28 1.9 File structures for downloadable files - Data supply 1.0 First release of the data supply webpage added under 'Additional guidance'.
2013-02-28 1.9 File structures for downloadable files - SIC data supply 1.0 First release of the SIC data supply webpage added under 'Additional guidance'.
2013-02-28 1.9 Summary of business rules 1.2 Following updates applied to Business rules:
Amendments to existing rules:
Employment.EMPIMP.BusinessRule.2
Employment.EMPUNPAID.BusinessRule.2
Employment.ESTEARN.BusinessRule.2
Employment.PREVWORK.BusinessRule.3
Employment.PTHOURS.BusinessRule.3
2013-02-28 1.9 Validation overview 1.3 Additional guidance added on COMMIT-stage validation, together with minor formatting and grammatical changes.
2012-11-29 1.8 Employment.EMPCOUNTRY 1.3 Clarification added to the Notes section as to when a response is valid as well as to the inclusion of the ISO 3166-1 and additional information text within the valid entry labels.
2012-11-29 1.8 Employment.EMPPCODE 1.3 Clarification added to the Notes section as to when a response is valid as well as the addition of a direct link to the Default postcodes for the DLHE return (PDF).
2012-11-29 1.8 Employment.ESTEARN 1.1 Clarification that the HEI will need to convert foreign currency to £ (pounds) before submitting data to HESA added to the Notes section.
2012-11-29 1.8 Employment.SALARY 1.2 Clarification that the HEI will need to convert foreign currency to £ (pounds) before submitting data to HESA added to the Notes section.
2012-11-29 1.8 Student.HEBUSNEXP 1.2 Clarification that the response should relate to the HE leaver's overall HE experience, rather than just their most recent HE experience added to the Reason required and Notes sections.
2012-11-29 1.8 Student.HESTUDYEXP 1.2 Clarification that the response should relate to the HE leaver's overall HE experience, rather than just their most recent HE experience added to the Reason required and Notes sections.
2012-11-29 1.8 Student.HEWORKEXP 1.2 Clarification that the response should relate to the HE leaver's overall HE experience, rather than just their most recent HE experience added to the Reason required and Notes sections.
2012-11-29 1.8 Student.MIMPACT 1.3 Clarification added to the Notes section as to when code 3 'Unemployed and looking for work' can be recoded.
2012-11-29 1.8 Student.STATUS 1.3 Clarification added to the Notes section as to when code 08 'Reply received explicitly refusing to provide information' should be used.
2012-11-29 1.8 Study.JACS 1.4 Clarification that where the HE leaver has returned more than one subject, the HEI is to use its academic judgement to decide which JACS code to return added to the Notes section.
2012-10-11 1.7 Employment.SOCDLHE2010 1.5 Ten codes to four digits of detail have been removed:

  • 11310 Financial managers and directors (codes in the range 11311-11319 should be used instead)
  • 21110 Chemical scientists (codes in the range 21111-21119 should be used instead)
  • 21120 Biological scientists and biochemists (codes in the range 21121-21129 should be used instead)
  • 21130 Physical scientists (codes in the range 21131-21139 should be used instead)
  • 21190 Natural and social science professionals n.e.c. (codes in the range 21191-21199 should be used instead)
  • 22120 Psychologists (codes in the range 22121-22129 should be used instead)
  • 24250 Actuaries, economists and statisticians (codes in the range 24251-24259 should be used instead)
  • 24260 Business and related research professionals (codes in the range 24261-24269 should be used instead)
  • 34210 Graphic designers (codes in the range 34211-34219 should be used instead)
  • 34220 Product, clothing and related designers (codes in the range 34221-34229 should be used instead)
These codes are not valid SOCDLHE2010 codes, and are not derivable using CASCOT. Codes to five digits of detail, starting with the same four-digit prefix, were previously added beneath each of the ten classifications as a replacement, rather than an addition to them. The generic codes have now been removed.
2012-10-01 1.6 Employment.EMPCOUNTRY 1.2 Business rule 1 updated to enforce Employment.EMPCOUNTRY to exist if Employment.EMPPCODE does not exist.
2012-10-01 1.6 Employment.EMPPCODE 1.2 Business rule 1 updated to enforce Employment.EMPPCODE to exist if Employment.EMPCOUNTRY does not exist.
2012-10-01 1.6 Employment.EMPPLACE 1.2 Business rule 1 removed as it is not needed now that Employment.EMPCOUNTRY or Employment.EMPPCODE must exist in BusinessRule.Employment.EMPCOUNTRY.1.
2012-10-01 1.6 Employment.JOBDUTIES 1.2 Reason required updated to show that output from this field will be used in the Key Information Set.
2012-10-01 1.6 Employment.JOBSNO 1.2 Business rule 1 removed as the data type will only permit numerical values in the range 2-9.
2012-10-01 1.6 Employment.JOBTITLE 1.2 Reason required updated to show that output from this field will be used in the Key Information Set.
2012-10-01 1.6 Employment.SOCDLHE2010 1.4 Reason required updated to show that output from this field will be used in the Key Information Set.
2012-10-01 1.6 Student.STATUS 1.2 Added guidance to include code 06 'Institutional third party' when attempts to contact the leaver have failed.
2012-10-01 1.6 Study.COURSENAME 1.2 Added guidance to the notes clarifying that the completion of Study.COURSENAME or Study.SUBJECT, or both, is required for a valid response. If neither are returned the response will not be valid.
2012-10-01 1.6 Study.COURSENO 1.2 Business rule 1 removed as the data type will only permit numerical values in the range 2-9.
2012-10-01 1.6 Study.SUBJECT 1.2 Added guidance to the notes clarifying that the completion of Study.COURSENAME or Study.SUBJECT, or both, is required for a valid response. If neither are returned the response will not be valid.
2012-10-01 1.6 Study.UCNAME 1.2 Coverage adjusted to match that of Study.UCPROV, as Study.UCPROV is derived from Study.UCNAME so cannot cross-reference in a coverage statement.
2012-10-01 1.6 Coding manual release schedule 1.1 First release of the Coding manual release schedule, added under the Supporting documents section.
2012-10-01 1.6 DLHE good practice guide (PDF) n/a First release of the C11018 DLHE good practice guide, added under the Additional guidance section.
2012-10-01 1.6 File structures for downloadable files - DLHE target population (POPDLHE) 1.0 First release of the DLHE target population (POPDLHE), added under the Specification of the data to be returned section.
2012-10-01 1.6 Guidance notes for the Online DLHE Survey 1.1 Guidance adjusted to clarify that institutions may link directly to Section A of the Online DLHE Survey.
2012-10-01 1.6 Online DLHE File layout 1.2 Specification has been updated to provide information on instances where the student identifier has been included in the URL for the survey.
2012-10-01 1.6 Questionnaires n/a First release of questionnaires for the January 2013 survey in English and Welsh, added under the Tools for undertaking the survey section.
2012-10-01 1.6 Summary of business rules 1.1 Following updates applied to Business rules:
Amendments to existing rules:
Employment.EMPPCODE 1
Employment.EMPCOUNTRY 1
Deletion of existing rules:
Employment.EMPPLACE 1 Employment.JOBSNO 1
Study.COURSENO 1
2012-10-01 1.6 Text for covering letters and emails n/a First release of documents for the January 2013 survey containing text for covering letters and emails in English and Welsh, added under the Tools for undertaking the survey section.
2012-06-19 1.5 Publication categories 1.1 Revisions made to the derivation of the publication category where the respondent's most important activity is 'Due to start a job in the next month'.
2012-05-14 1.5 Employment.MAKEDO 1.2 Data type corrected to permit the full range of valid characters specified in Notes.
2012-05-14 1.5 Study.COURSENO 1.1 Data type adjusted to permit numerical values in the range 2-9 only.
2012-05-14 1.5 Timescales for data collection 1.2 Distinction made between last submission (6 May 2013) and sign off (7 May 2013).
2012-03-08 1.4 Student.HEBUSNEXP 1.1 Notes adjusted to state that code 6 'must' be used, rather than 'can only' be used, where Student.STATUS is 03, 05, 06, 07 or 08, or if the leaver ticks more than one box.
2012-03-08 1.4 Student.HESTUDYEXP 1.1 Notes adjusted to state that code 6 'must' be used, rather than 'can only' be used, where Student.STATUS is 03, 05, 06, 07 or 08, or if the leaver ticks more than one box.
2012-03-08 1.4 Student.HEWORKEXP 1.1 Notes adjusted to state that code 6 'must' be used, rather than 'can only' be used, where Student.STATUS is 03, 05, 06, 07 or 08, or if the leaver ticks more than one box.
2012-03-08 1.4 Student.MIMPACT 1.2 Notes adjusted to state that code X 'must' be used, rather than 'can only' be used, where Student.STATUS is 07 or 08.
2012-03-08 1.4 Validation kit 1.0 First release of the Validation kit, added under the 'Data Collection' section.
2012-03-08 1.4 Validation overview 1.2 Document updated with details of the validation kit, and supporting guidance.
2012-03-23 1.4 Default postcodes for the DLHE return (PDF) 8.0 Default postcodes for DLHE return added as a downloadable file.
2012-02-24 1.3 Guidance notes for Online DLHE Survey 1.0 Addition of Guidance notes for the Online DLHE Survey, added under 'Tools for undertaking the survey'.
2012-02-24 1.3 Text for covering letters and emails n/a Addition of documents for the April 2012 survey containing text for covering letters and emails in English and Welsh, added under 'Tools for undertaking the survey'.
2012-02-17 1.3 Employment.EMPUNPAID 1.2 Guidance on when the field must be returned in relation to Employment.SALARY updated.
2012-02-17 1.3 Employment.JOBSNO 1.1 Data type adjusted to permit numerical values in the range 2-9 only.
2012-02-17 1.3 Employment.SOCDLHE2010 1.3 Additional valid entries to a fifth digit of accuracy included, in order to accommodate additional codes required for HE leavers.
2012-02-17 1.3 Study.JACS 1.1 Label for valid entry '9999' adjusted to remove the word 'occupational'.
2012-02-17 1.3 Study.UCPROV 1.3 Guidance sentence added to assist institutions in determining which of codes 3 or 4 should be selected where no other is applicable.
2012-02-17 1.3 Coverage of the record 1.1 Document amended to explicitly state that further education qualifications are excluded from the coverage of the record.
2012-02-17 1.3 Online DLHE File layout 1.1 Specification has been updated for values of multiple option questions in csv/fixed length files to be consistent with those in the XML file. Further specification of what can be downloaded from the Aardvark data collection system, and revision of the section detailing the downloadable schema and sample data files for clarity.
2012-02-17 1.3 Standard Occupational Classification (2010) for the Destinations of Leavers from Higher Education Institutions: SOC 2010 (DLHE) (PDF) 1.3 Inclusion, under the 'Downloadable files' section of the manual, of the report commissioned by HESA which expanded the Standard Occupational Classification (SOC) 2010 to a fifth digit of accuracy, in order to accommodate additional codes required for HE leavers.
2012-02-17 1.3 Summary of business rules 1.0 First release of business rules, added under 'Data Collection' section.
2012-02-17 1.3 Validation overview 1.1 Document revised to add projected dates for release of validation kits.
2011-12-06 1.2 Employment.EMPCOUNTRY 1.1 Deleted code 'XJ' Great Britain not otherwise specified. Updated label for code 'ES' from 'Spain (includes Ceuta, Melilla)' to 'Spain {includes Ceuta, Melilla}'. Addition of 'SS' South Sudan and relabelling of code 'SH' from 'St Helena' to 'St Helena, Ascension and Tristan da Cunha'.
2011-12-06 1.2 Employment.EMPIMP 1.1 Valid entry 2 changed from 'The level of study' to 'The level of study (PG/UG)'.
2011-12-06 1.2 Employment.EMPNAME 1.1 Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF).
2011-12-06 1.2 Employment.EMPPCODE 1.1 Postcode example and datatypes updated due to move to XML.
2011-12-06 1.2 Employment.EMPPLACE 1.1 Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF).
2011-12-06 1.2 Employment.EMPUNPAID 1.1 Guidance in the notes for this field has been changed to say the field is expected instead of required if the codes listed are used.
2011-12-06 1.2 Employment.JOBDUTIES 1.1 Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF).
2011-12-06 1.2 Employment.JOBTITLE 1.1 Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF).
2011-12-06 1.2 Employment.MAKEDO 1.1 Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF).
2011-12-06 1.2 Employment.POSTDOC 1.2 'To be asked of third party' updated to clarify that this is derived from another field
2011-12-06 1.2 Employment.SALARY 1.1 Guidance in the notes for this field has been changed to say the field is expected instead of required if the codes listed are used. Reason required updated to show this field is required for the Key Information Set.
2011-12-06 1.2 Employment.SOCDLHE2010 1.2 'To be asked of third party' updated to clarify that this is derived from another field
2011-12-06 1.2 Student.ALLACT 1.1 Notes section updated with extra guidance regarding the leaver completing more than one activity.
2011-12-06 1.2 Student.MIMPACT 1.1 Notes section updated with extra guidance regarding the leaver completing more than one activity.
2011-12-06 1.2 Study.COURSENAME 1.1 Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF).
2011-12-06 1.2 Study.JACS 1.2 'To be asked of third party' updated to clarify that this is derived from another field
2011-12-06 1.2 Study.STUDYFUND 1.2 Extra guidance added to the notes for valid entry 03 'Sponsorship'. Descriptions have been made consistent with the questionnaire. Guidance surrounding valid entries 01, 02 and 04 removed from the notes section. Valid entry 01 changed from 'Self-funded' to 'Self-funding'.
2011-12-06 1.2 Study.SUBJECT 1.1 Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF).
2011-12-06 1.2 Study.UCNAME 1.1 Notes and Datatype adjusted to accept the 'Latin Extended Additional' characterset (range U+IE00 to U+IEFF).
2011-12-06 1.2 Study.UCPROV 1.2 'To be asked of third party' updated to clarify that this is derived from another field. For clarity the description of the codes has been changed and 'other' has been removed from code descriptions 1 and 2.
2011-12-06 1.2 Survey questionnaire (PDF) 2.0 Updated questionnaire published. Updated with text meanings (previously number grades) for Q. 29 - Q. 31
2011-12-06 1.2 Timescales for data collection 1.1 Link to Key Information Set added to the 'Onward use of C11018 DLHE record data' section.
2011-12-06 1.2 Online DLHE File layout 1.0 First release of the document. To designate the order of the fields to be downloaded from the centrally hosted online DLHE.
2011-12-06 1.2 Fields required for valid response and asked of third party 1.0 First release of the document
2011-12-06 1.2 Guidance for institutions 1.1 Extra sentence about the data source information box at the top of the questionnaire added as a separate paragraph in section 3.3.
2011-12-06 1.2 DLHE Schedule 1.1 Updated DLHE Schedule document (detail added and census dates confirmed as 16 April 2012 and 14 January 2013)
2011-12-06 1.2 Country code mapping 1.2 Country code mapping document added. The mapping document was first produced for the 2007/08 Student Record.
2011-09-08 1.1 Study.JACS 1.1 'Required for valid response' and 'To be asked of third party' sections added. Updated valid entries to add JACS code C844 and X100 - X990.
2011-08-30 1.1 Employment.POSTDOC 1.1 'Required for valid response' and 'To be asked of third party' sections added
2011-08-30 1.1 Employment.SOCDLHE2010 1.1 'Required for valid response' and 'To be asked of third party' sections added
2011-08-30 1.1 Institution.RECID 1.1 'Required for valid response' and 'To be asked of third party' sections added
2011-08-30 1.1 Institution.UKPRN 1.1 'Required for valid response' and 'To be asked of third party' sections added
2011-08-30 1.1 Student.APRJAN 1.1 'Required for valid response' and 'To be asked of third party' sections added
2011-08-30 1.1 Student.HUSID 1.1 'Required for valid response' and 'To be asked of third party' sections added, and schema amended to remove restriction that HUSID is unique (the combination of Student.HUSID+Student.APRJAN is unique, and this will be checked for as part of validation)
2011-08-30 1.1 Student.STATUS 1.1 Field length updated to 2, to reflect code widths. Added guidance for use of code '05'. 'Required for valid response' and 'To be asked of third party' sections added
2011-08-30 1.1 Study.STUDYFUND 1.1 Coding frame confirmed and field length increased to 2
2011-08-30 1.1 Study.UCPROV 1.1 'Required for valid response' and 'To be asked of third party' sections added. Field length reduced to 1 to match code list.
2011-08-30 1.1 Draft questionnaire (PDF) Draft marked 'DLHE_Survey_310811.indd' Updated with new descriptions for Q. 28 (to reflect confirmed Study.STUDYFUND codes)
2011-08-30 1.1 Advice on data manipulation 1.0 First release of Advice on data manipulation document, which includes advice for transferring valid entries into spreadsheets
2011-08-30 1.1 Timescales for data collection 1.0 First release of Timescales document
2011-08-30 1.1 Guidance for institutions 1.0 First release of Guidance for institutions document
2011-08-30 1.1 DLHE schedule 1.0 First release of schedule document
2011-05-18 1.0 First release of full documentation

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