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HESA Student Record 2011/12 - FTE in year A

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HESA Student Record 2011/12

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FTE in year A

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Short nameLOADYRA

This field together with Instance.LOADYRB describes the split of student FTE (as reported in Instance.STULOAD) between years of instance, in cases where two years of instance are contained within a reporting period.

This field contains the amount of FTE in Instance.STULOAD attributable to the year continuing from the previous reporting period. The value can be recorded to one decimal place and must be between 0 and 300.

Applicable toEngland Northern Ireland

Compulsory where Institution.INSTAPP = 1 and Instance.TYPEYR = 2, 3, 4 or 5 and Course.COURSEAIM does not begin D, L, P, Q, R, S or X and Instance.REDUCEDI is not equal to 04.


This field allows the allocation of student load to years of instance where these span HESA reporting years. Completion of these fields will allow HEFCE to remove the approximations that are currently included in their re-creation of the HESES returns which counts FTE against years of instance rather than HESA reporting years. This will affect mainly students who are on courses of more than one years duration where any of the following are true:

(a) the intensity of the course varies over time

(b) the student drops out or takes a break in study

(c) the mix of cost centres in which the student is active varies over the duration of the course

(d) activity is not spread evenly throughout the HESA reporting year

An example of how years may overlap the HESA reporting year is given below:

The FTE in student year A is reported in this field, and the load in student year B in Instance.LOADYRB.

The following example illustrates how these fields should be coded.

For a student studying an MSc part-time delivered over two years starting on 1 January in Year 1

Year 1042.542.5
Year 27.542.550.0
Year 37.507.5

Thus in Year 2 HEFCE is able to determine that the FTE for the student's year A was Instance.LOADYRB in Year 1 and LOADYRA in Year 2.

This field should contain 0 where a student is starting an instance that will have years that span reporting periods.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To allow detailed allocation of FTE to years of instance where an institution has opted to provide this information.

Part of
Field length5
Minimum occurrences0
Maximum occurrences1
Schema components
Element: LOADYRA
Data type: FTEType
Related fields
Date modified2012-06-29
Change management notesBusiness rule 1 updated as Instance.LOADYRA has been removed from the coverage of the 04 dormant reduced return. Coverage adjusted to reflect that this field is no longer compulsory for reduced return type 04.

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