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HESA Student Record 2011/12 - PhD submission date

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HESA Student Record 2011/12

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PhD submission date

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Short namePHDSUB

This field holds the date of first submission of thesis.

Applicable toEngland Northern Ireland Scotland Wales

All instances where Instance.RCSTDNT is not 99 and Course.COURSEAIM = D00, D01 and Instance.REDUCEDI = 00 or 04. Optional for all other instances where Course.COURSEAIM = D00, D01 and Instance.REDUCEDI = 00 or 04


All date fields in the Student Record must be completed using the ISO8601 format of YYYY-MM-DD. The specification of this field falls within the scope of the Aligned Data Definitions and follows the Data Standards in the HESA student record.

If the thesis has not been submitted an empty element should be returned with the ReasonForNull attribute set to 9 (not applicable), i.e:

           <PHDSUB ReasonForNull="9"></PHDSUB>

This date should not be updated if a thesis is resubmitted.

Where an award is made without submission due to death or serious illness the award should be returned in QualificationsAwarded.QUAL but the submission date should be returned with:

           <PHDSUB ReasonForNull="9"></PHDSUB>

This will fail validation however in such circumstances authorisation for a switch can be sought.

Where Y0/Y1/Y2 appear in business rules, these refer to the reporting period Y1-Y2 (e.g. for the 2007-08 reporting period, Y0 is 2006, Y1 is 2007 and Y2 is 2008).

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To assess time taken by students to submit.

Part of
Field length10
Minimum occurrences0
Maximum occurrences1
Schema components
Element: PHDSUB
Related fields
Date modified2012-07-31
Change management notesGuidance added to Notes dealing with the coding of awards made without submission due to death or serious illness.

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