HESA Student Record 2011/12 - Highest qualification on entry
HESA Student Record 2011/12
Highest qualification on entry
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This field indicates the highest qualification that a student holds on entry, not necessarily that applicable for entry to the course.
|Applicable to||England Northern Ireland Scotland Wales|
|Valid entries and labels|
For students entering through UCAS this information will be available from UCAS via the *J transaction.
Where Instance.COMDATE is on or after 2010-08-01, this coding frame must be used. Where Instance.COMDATE is before 2010-08-01 it is not a requirement to recode for continuing student instances, but institutions may do so if they wish.
EntryProfile.QUALENT3 records a student's highest qualification on entry to the instance. It should NOT be updated to reflect qualifications gained during the instance. Institutions in England need to consider qualifications gained by students during the instance to establish ELQ status, but should not subsequently update EntryProfile.QUALENT3. Any potential change to fundability status as a result of ELQ should be reflected year-on-year within Instance.FUNDCODE.
For guidance on the use of academic qualification codes in EntryProfile.QUALENT3, institutions should refer to the guidance for Course.COURSEAIM, as it was always intended that the two coding frames be closely linked. For guidance on the use of the vocational qualification codes, colleagues can refer to the recently revised Framework for Higher Education Qualifications QAA publication Qualifications can cross boundaries - a rough guide to comparing qualifications in the UK and Ireland.
Institutions may wish to seek advice from UK NARIC (www.naric.org.uk) about the relative level of qualifications awarded from abroad.
These data are used extensively in publications including Unistats and in the PI benchmarks.
No hierarchy is implied in level 3 qualifications. If a mixture of qualifications are relevant, then code P91 or P92 rather than any single qualification included, such as A/AS level. Please be aware that P92 may be used as a filter to exclude instances with no tariffable qualifications from calculations of UCAS tariff. P91 is acceptable as a general code for qualifications, or mixtures of qualifications, that are subject to tariff (the detail of qualifications should be returned in the QualificationsOnEntry entity).
Code ‘P92 Level 3 qualifications of which none are subject to UCAS Tariff’ relates to the type of qualification. This code should not be used in cases where the student holds non-tariff bearing grades for a tariff-bearing qualification. In these circumstances the appropriate P code for the level 3 qualification or P91 should be used in EntryProfile.QUALENT3.
Any level 3 qualification not featured in the coding frame should be coded to P91 or P92.
Please note that the Diploma in Foundation Studies in Art and Design is a level 3 qualification.
Further guidance for specific codes:
A recognised Access to HE course is one validated by an Authorised Validating Agency, licensed for the purpose by the Quality Assurance Agency for Higher Education (QAA) under the terms of the QAA Recognition Scheme for Access to Higher Education in England, Wales and Northern Ireland. Relevant Access courses are recorded on the Access to HE Courses Database. QAA does not licence any AVAs in Scotland.
Access courses at institutions in Scotland can only be coded X01 'Higher education (HE) access course, not Quality Assurance Agency (QAA) recognised'.
Code J10 'Foundation degree' covers those programmes institutions are running as foundation degrees, which are consistent with the 'Statement of Design Principles' for foundation degrees issued by UUK and GuildHE.
Code X06 'Not known' should not be used as a default. Institutions are expected to seek and code the highest qualification on entry.
Full information, where available should be reported in QualificationsOnEntry.
HEIs in England
For HEFCE fundable students (Instance.FUNDCODE=1 or 4) it is expected that the highest qualification on entry will be known, as without these data it is not possible to determine whether or not the student falls under the ELQ policy. Details of the ELQ policy can be found in HESES Annex G, which can be downloaded via the HEFCE website http://www.hefce.ac.uk/pubs/.
Some students are exempt from the ELQ policy, for example those on foundation degrees. Whilst the requirement for highest qualification on entry data for these students is less, HEFCE would still expect institutions to make reasonable endeavours to ensure that these data are as precise as possible. This is because these students may move from an exempt to a non-exempt category, at which point their highest qualification would be relevant in determining their fundability. Notwithstanding the increased granularity in this field it is still not possible, in all cases, to fully determine whether or not a student is an ELQ solely using EntryProfile.QUALENT3 and Course.COURSEAIM (e.g. where the student has gained a qualification since starting their instance this could lead to them becoming an ELQ, but would not be reflected in EntryProfile.QUALENT3).
For Code P91 'Level 3 qualifications of which some or all are subject to UCAS Tariff', HEFCE expect to see entries in the QualificationsOnEntry entity.
HEFCE use qualification on entry data to inform funding. Since 2005-06 students with unknown entry qualifications have received zero weighting in the widening participation and improving retention funding streams. In particular, where students have entered via UCAS with qualifications that are made available by UCAS for inclusion on the HESA Student record which are not returned by institutions HEFCE may give them a zero weight.
Quality rules relating to this field are displayed here.
This field, together with information in QualificationsOnEntry gives information about a student's qualifications on entry to a course. It is also used to identify students with tariff-bearing qualifications.
Data type: QUALENT3CodeContentType
|Change management notes||Guidance added stating that code P91 should be used instead of code P92 if the relevant qualification attracts UCAS tariff points, regardless of the grade held.|
Contact Liaison by email or on 01242 211144.