HESA Staff record 2012/13
Revision history
This table lists the changes and additions to the record specification and supporting documentation.
| Date | Documentation version |
Element | Element version |
Notes |
| 2013-11-06 | 1.12 | Person.PREVHEI | 1.4 | Valid entry label change of 0195 'Royal Agricultural College' to 'Royal Agricultural University' to reflect the current name of that institution. |
| 2013-10-24 | 1.12 | Contract.HEIJOINT | 1.3 | Business rule 2 downgraded to a warning and the restriction requiring this field to be returned only for academic staff has been removed. |
| 2013-10-24 | 1.12 | Contract.RESCON | 1.3 | Business rules 2 and 3 downgraded from an error to a warning. |
| 2013-10-24 | 1.12 | Summary of business rules | 1.8 | Following updates applied to Business rules: Amendments to existing rules: Contract.HEIJOINT.BusinessRule.2 downgraded to a warning and the restriction requiring this field to be returned only for academic staff has been removed. Contract.RESCON.BusinessRule.2 and Contract.RESCON.BusinessRule.3 downgraded from an error to a warning. |
| 2013-10-09 | 1.11 | Contract.RESCON | 1.2 | Guidance has been added to highlight how contacts affected by TUPE (Transfer of Undertakings (Protection of Employment)) arrangements are to be handled. Business rules 2 and 3 added to enforce the coverage for non-atypical contracts that have ended. |
| 2013-10-09 | 1.11 | Summary of business rules | 1.7 |
Following updates applied to Business rules: New rules added: Contract.RESCON Business rules 2 and 3 added to enforce the coverage for non-atypical contracts that have ended. |
| 2013-09-25 | 1.10 | Contract.CONFTE | 1.4 | Business rule 3 updated to exclude the last day of the reporting period. |
| 2013-09-25 | 1.10 | Contract.ENDCON | 1.2 | Business rule 5 updated to ensure that it only initiates where the fields exist. |
| 2013-09-25 | 1.10 | Contract.STARTCON | 1.2 | Business rule 2 updated to ensure that it only initiates where the fields exist. |
| 2013-09-25 | 1.10 | Person.DATELEFT | 1.6 | Business rule 1 and 2 updated to ensure that they only apply to staff with only non-atypical contracts. |
| 2013-09-25 | 1.10 | COMMIT-stage validation | 1.4 | Following updates applied to Exception rules: Amendments to existing rules: Contract.RESCON.Exception.1 updated to ensure that it only applies to staff with only non-atypical contracts. Contract.STARTCON.Exception.1 updated to ensure that it only initiates where the fields exist. |
| 2013-09-25 | 1.10 | Summary of business rules | 1.6 | Following updates applied to Business rules: Amendments to existing rules: Contract.CONFTE.BusinessRule.3 Contract.ENDCON.BusinessRule.5 Contract.STARTCON.BusinessRule.2 Person.DATELEFT.BusinessRule.1 Person.DATELEFT.BusinessRule.2 |
| 2013-09-12 | 1.9 | Activity.CCENTRE | 1.2 | Additional guidance added to the Notes section, advising HEIs on the use of codes 201 'Total academic services', 202 'Central administration & services', 204 'Staff & student facilities', 205 'Premises' and 206 'Residences & catering'. |
| 2013-09-12 | 1.9 | Contract.CONFTE | 1.3 | Business rule 3 updated for consistency, changing a reference to YY to Y1. |
| 2013-09-12 | 1.9 | Person.ACTCHQUAL | 1.7 | The reason required has been amended, clarifying that the data is being collected to underpin a requirement for publication of this information as set out in the Higher Education White Paper 2011. |
| 2013-09-12 | 1.9 | Check documentation | 1.2 | Wording updated in CCAnalysis1 cell Q32, clarifying that any queries for cost centre 125 'Area studies' have been combined with cost centre 124 'Geography & environmental studies'. |
| 2013-09-12 | 1.9 | Clinical academic staff salary values | 1.0 | First release of the Clinical academic staff salary values documentation, added under the 'Downloadable files' section. |
| 2013-09-12 | 1.9 | Single pay spine for academic and support staff in higher education 2012/13 | 1.0 | First release of the Single pay spine for academic and support staff in higher education 2012/13 documentation, added under the 'Downloadable files' section. |
| 2013-09-12 | 1.9 | Summary of business rules | 1.5 | Following updates applied to Business rules: Amendments to existing rules: Contract.CONFTE.BusinessRule.3 |
| 2013-09-02 | 1.8 | Contract.MOEMP | 1.1 | Additional guidance added to the Notes section, clarifying that the mode of employment should be returned based on latest position available within the reporting period. Code 6 'Dormant' should be used when satisfying the muster by reporting leavers from the previous reporting period. |
| 2013-09-02 | 1.8 | Contract.STARTCON | 1.1 | Business rule 6 added to ensure that Contract.STARTCON can only exist after the Person.BIRTHDTE. |
| 2013-09-02 | 1.8 | Person.ACTCHQUAL | 1.6 | Additional guidance added to the Notes section, clarifying that any Teaching English as a foreign language qualification should be returned as code 99 'No qualification held'. |
| 2013-09-02 | 1.8 | Person.CURACCDIS | 1.3 | Additional guidance added to the Notes section, clarifying that code XXXX 'Not known or not applicable' is not valid for this collection. |
| 2013-09-02 | 1.8 | Person.DATELEFT | 1.5 | Business rule 4 updated to satisfy the staff muster. |
| 2013-09-02 | 1.8 | Person.DISABLE | 1.2 | Additional guidance added to the Notes section, clarifying that Code 00 'No known disability' should be used where it is not known whether or not a member of staff has a disability. |
| 2013-09-02 | 1.8 | Check documentation | 1.1 | A number of minor updates have been made to the labels and formatting. |
| 2013-09-02 | 1.8 | Check documentation definitions and notes | 1.1 | Additional guidance added to the Check documentation definitions and notes, clarifying the decimal place and rounding; percentage changes; atypical staff; and the grand totals used in the document. |
| 2013-09-02 | 1.8 | Check documentation guide | 1.1 | Additional guidance added to Atypical full-person equivalent section, clarifying the difference between FTE and FPE. |
| 2013-09-02 | 1.8 | Coding activities and cost centres | 1.0 | First release of the Coding activities and cost centres, added under the 'Additional guidance' section. |
| 2013-09-02 | 1.8 | COMMIT-stage validation | 1.3 | Following updates applied to Exception rules: New rules added: Person.Ethnic.Exception.6 added to ensure that for HEIs other than those in Scotland there is consistent coding between years. Amendments to existing rules: Person.Ethnic.Exception.1 updated to add code 19 to the exception rule. Person.Ethnic.Exception.5 updated to add code 19 to the exception rule. |
| 2013-09-02 | 1.8 | Staff for whom fields are required | 1.3 | The table has been updated to ensure that Person.REGBODY must be returned for Academic staff (not Clinical) to account for those registered at the Royal College of Veterinary Surgeons (RCVS). |
| 2013-09-02 | 1.8 | Summary of business rules | 1.4 | Following updates applied to Business rules: New rules added: Contract.STARTCON.BusinessRule.6 Amendments to existing rules: Person.DATELEFT.BusinessRule.4 |
| 2013-08-08 | 1.7 | Contract.LEVELS | 1.4 | Business rule 1 updated to exclude staff where Contract.DATELEFT is before the reporting period. |
| 2013-08-08 | 1.7 | Person.CURACCDIS | 1.2 | A link to the full JACS 3.0 classification has been added to the Notes section. Business rule 4 added to prevent the use of a legacy code. |
| 2013-08-08 | 1.7 | Person.DATELEFT | 1.4 | Business rule 4 updated to satisfy the staff muster. |
| 2013-08-08 | 1.7 | Person.ECRSTAT | 1.5 | Business rule 1 updated to clarify that the restriction on Person.RESAST only applies when the field is returned. |
| 2013-08-08 | 1.7 | Person.LOCLEAVE | 1.3 | Business rule 1 updated to align with the coverage of the field. |
| 2013-08-08 | 1.7 | Person.REGBODY | 1.2 | Business rule 2 has been changed from an error to a warning. |
| 2013-08-08 | 1.7 | COMMIT-stage validation | 1.2 | Following updates applied to Exception rules: Amendments to existing rules: Contract.CONFTE.Exception.4 upgraded to an error and made applicable to atypical staff. |
| 2013-08-08 | 1.7 | Summary of business rules | 1.3 | Following updates applied to Business rules: New rules added: Person.CURACCDIS.BusinessRule.4 Amendments to existing rules: Contract.LEVELS.BusinessRule.1 Person.DATELEFT.BusinessRule.4 Person.ECRSTAT.BusinessRule.1 Person.LOCLEAVE.BusinessRule.1 Person.REGBODY.BusinessRule.2 |
| 2013-06-28 | 1.6 | Activity.ACTSOC | 1.2 | Additional guidance added to the Notes section, informing HEIs that the CASCOT coding tool has been provided. |
| 2013-06-28 | 1.6 | Contract.CLINSUB | 1.2 | Additional guidance added to the Notes section, clarifying that the Person.STAFFID coding frame was designed to align with the subjects used by the Medical Schools Council (MSC) and the Dental Schools Council (DSC). |
| 2013-06-28 | 1.6 | Contract.HEIJOINT | 1.2 | Business rule 2 updated to prevent atypical staff from returning this field. |
| 2013-06-28 | 1.6 | Contract.LEVELS | 1.3 | Additional guidance added to the Notes section, clarifying that levels allocation from the UCEA and XpertHR surveys should be used as a basis, but will need to be updated to reflect the position at the end of the reporting period. Business rule 1 added to enforce the use of contract levels. |
| 2013-06-28 | 1.6 | Person.DATELEFT | 1.3 | Business rule 4 updated to reflect the reporting period. |
| 2013-06-28 | 1.6 | Person.REFUOA2014 | 1.5 | Valid entries expanded to include a pattern of 01 - 36 followed by a letter A, B, C or Z. This follows guidance from the Research Excellence Framework (REF). |
| 2013-06-28 | 1.6 | Person.ACTLEAVE | 1.3 | Additional guidance added to the Notes section, clarifying that when using code 07 'Working in the voluntary sector' it must not be assumed that the staff member has moved into unpaid employment. |
| 2013-06-28 | 1.6 | Person.CLINARD | 1.3 | Additional guidance added to the Notes section, clarifying that Codes 06 'Merit Award (B) (England & Wales)', 07 'Merit Award (A) (England & Wales)', and 08 'Merit Award (A+) (England & Wales)' should be used where a staff member holds a Distinction Award made by England or Wales. |
| 2013-06-28 | 1.6 | Person.ECRSTAT | 1.4 | Additional guidance added to the Notes section, clarifying that Staff who have left the HEI prior to 31 July in the reporting period should be recorded as 2 'Not an early career researcher'. |
| 2013-06-28 | 1.6 | Person.STAFFID | 1.2 | Additional guidance added to the Notes section, providing a link to the CheckDigit program. |
| 2013-06-28 | 1.6 | Business rules | 1.2 | Following updates applied to Business rules: New rules added: Contract.LEVELS.BusinessRule.1 Amendments to existing rules: Contract.HEIJOINT.BusinessRule.2 Person.DATELEFT.BusinessRule.4 |
| 2013-06-28 | 1.6 | COMMIT-stage validation | 1.1 | Following updates applied to Exception rules: Amendments to existing rules: Person.REGBODY.Exception.1 amended to remove code 08 from the rule as this was incorrect. Rules deleted: Contract.SALREF.Exception.4 removed as the rule was incorrect. Person.REGBODY.Exception.2 removed as it is no longer valid. |
| 2013-06-28 | 1.6 | Changes made to the Staff Record for 2012/13 | 1.3 | Removal of the career tracking section whilst alternatives to the collection of staff names are considered to improve the quality of year-on-year progression analysis. |
| 2013-06-28 | 1.6 | Check documentation | 1.0 | First release of the Check documentation, added under the 'Data collection' section. |
| 2013-06-28 | 1.6 | Check documentation definitions and notes | 1.0 | First release of the Check documentation definitions and notes, added under the 'Data collection' section. |
| 2013-06-28 | 1.6 | Check documentation guide | 1.0 | First release of the Check documentation guide, added under the 'Data collection' section. |
| 2013-06-28 | 1.6 | Fixed database facility | 1.0 | A link to the Fixed database facility has been added under the 'Additional guidance' section. |
| 2013-06-28 | 1.6 | FTE vs FPE | 1.0 | First release of the FTE vs FPE document, added under the 'Additional guidance' section. |
| 2013-06-28 | 1.6 | Satisfying the muster for 2011/12 leavers | 1.1 | Additional guidance added to the muster criteria, clarifying that if HEI's do not hold information for any of the new mandatory fields they should return the default codes accordingly. |
| 2013-04-30 | 1.5 | Contract.CLINSUB | 1.1 | Business rule 3 amended to correct a typo that previously existed. |
| 2013-04-30 | 1.5 | Contract.ENDCON | 1.1 | Business rule 1 amended to include a restriction on ReasonForNull. |
| 2013-04-30 | 1.5 | Contract.TCHWLH | 1.2 | Business rule 2 amended to correct a typo that previously existed. |
| 2013-04-30 | 1.5 | Person.ACTCHQUAL | 1.5 | Additional guidance added to the Notes section, emphasising the importance that what is returned in the field reflects any qualification changes while a member of staff is in their current post. |
| 2013-04-30 | 1.5 | Person.BIRTHDTE | 1.3 | Coverage statement amended to specify that this field is optional for all non-academic atypical members of staff. |
| 2013-04-30 | 1.5 | Person.ECRSTAT | 1.3 | Business rule 1 amended to include a restriction on Person.RESAST. Business rule 3 created to reflect the amended coverage where Person.RESAST is not 1. |
| 2013-04-30 | 1.5 | Person.ETHNIC | 1.2 | Additional guidance added to the Notes section, clarifying that staff at institutions in Scotland previously returned as '11 White - British' or '12 White - Irish' should now be returned as '19 Other White background' at the request of the Scottish Funding Council. |
| 2013-04-30 | 1.5 | Person.LOCLEAVE | 1.2 | Coverage statement amended to specify that atypical members of staff should be excluded. |
| 2013-04-30 | 1.5 | Person.NATION | 1.4 | Valid entry PS relabelled from 'Occupied Palestinian Territories [Palestinian Territory, Occupied] {formerly West Bank (including East Jerusalem) and Gaza Strip}' to 'Occupied Palestinian Territories [Palestine, State of] {formerly West Bank (including East Jerusalem) and Gaza Strip}' to align with ISO 3166-1. |
| 2013-04-30 | 1.5 | Person.PARLEAVE | 1.1 | Additional guidance added to the Notes section, clarifying that instances of parental leave that span across two reporting periods should be reported in both years. |
| 2013-04-30 | 1.5 | Person.PREVEMP | 1.2 | Business rule 2 created to restrict the use of Code 05 'Research institution in the UK' and code 06 'Research institution overseas'. |
| 2013-04-30 | 1.5 | Person.PREVHEI | 1.3 | Valid entry 0007 'Bishop Grosseteste University College Lincoln' label change to 'Bishop Grosseteste University'. Valid entry 0014 'University College Plymouth St Mark and St John' label change to 'University of St Mark and St John'. Valid entry 0017 'University College Falmouth' label change to 'Falmouth University'. Valid entry 0018 'Harper Adams University College' label change to 'Harper Adams University'. Valid entry 0028 'Newman University College' label change to 'Newman University'. Valid entry 0040 'Leeds Trinity University College' label change to 'Leeds Trinity University'. Valid entry 0190 'Norwich University College of the Arts' label change to 'Norwich University of the Arts'. Valid entry 0197 'The Arts University College at Bournemouth' label change to 'The Arts University Bournemouth'. These label changes follow the granting of University status by the Privy Council to the aforementioned HEIs. |
| 2013-04-30 | 1.5 | Person.REFUOA2014 | 1.4 | Guidance amended in the Notes section, with queries on REFUOA2014 now directed to REF as opposed to HEFCE. Business rule 2 created to reflect the amended coverage where Person.RESAST is not 1. |
| 2013-04-30 | 1.5 | Person.REGBODY | 1.1 | Coverage statement amended to enable HEIs to return staff regulated by the Royal College of Veterinary Surgeons (RCVS). Business rule 1 and Business rule 2 amended to reflect the change to the coverage. Valid entry 07 'Health Professions Council (HPC)' label change to 07 'Health and Care Professions Council (HCPC): excluding social workers in England'. Valid entry 08 'General Social Care Council (GSCC)' label change to 08 'Health and Care Professions Council (HCPC): social workers in England'. Additional guidance added to the Notes section, detailing the reasons for these changes. |
| 2013-04-30 | 1.5 | Person.SEX | 1.3 | Coverage statement amended to specify that this field is optional for all non-academic atypical members of staff. |
| 2013-04-30 | 1.5 | Person.STAFFID | 1.1 | Additional guidance added to the Notes section, explaining the USR method of generating Staff identifiers as it is relevant for historic data. |
| 2013-04-30 | 1.5 | Student.RELBLF | 1.2 | Additional guidance added to the Notes section, clarifying the ECU definition of 'Spiritual'. |
| 2013-04-30 | 1.5 | Coverage of the record | 1.3 | Additional guidance added to the atypical staff section, providing a link to the Equality Challenge Unit publication 'Collecting data on non-academic atypical staff'. |
| 2013-04-30 | 1.5 | Summary of business rules | 1.1 | Following updates applied to Business rules: Amendments to existing rules: Contract.CLINSUB.BusinessRule.3 Contract.ENDCON.BusinessRule.1 Contract.TCHWLH.BusinessRule.2 Person.ECRSTAT.BusinessRule.1 Person.REGBODY.BusinessRule.1 Person.REGBODY.BusinessRule.2 New rules Person.ECRSTAT.BusinessRule.3 Person.PREVEMP.BusinessRule.2 Person.REFUOA2014.BusinessRule.2 |
| 2013-04-30 | 1.5 | Data model | 1.1 | HESA Staff record entity relationship diagram updated to remove repeating attributes. |
| 2013-04-30 | 1.5 | Data supply | 1.0 | First release of the Data supply webpage, added under the 'Additional guidance' section. |
| 2013-04-30 | 1.5 | Satisfying the muster for 2011/12 leavers | 1.0 | First release of Satisfying the muster for 2011/12 leavers, added under the 'Additional guidance' section. |
| 2013-04-30 | 1.5 | COMMIT-stage validation | 1.0 | First release of the COMMIT-stage validation, added under the 'Data collection' section. |
| 2013-04-30 | 1.5 | Timescales for data collection | 1.0 | First release of the Timescales for data collection, added under the 'Data collection' section. |
| 2013-04-30 | 1.5 | Derived field specifications | N/A | First release of the Derived field specifications, added under the 'Downloadable files' section. |
| 2013-04-30 | 1.5 | Validation overview | 1.2 | Additional guidance added to to the COMMIT-stage validation section, providing a link to the COMMIT-stage validation checks. |
| 2013-02-14 | 1.5 | Activity.CCENTRE | 1.1 | Valid entry 203 'General educational expenditure' removed, as this cost centre is only applicable to the FSR with HE-BCI record. |
| 2013-02-14 | 1.5 | Person.ECRSTAT | 1.2 | Coverage of the field amended to exclude staff where Person.RESAST is 1. |
| 2013-02-14 | 1.5 | Person.REFUOA2014 | 1.3 | Coverage of the field amended to exclude staff where Person.RESAST is 1. |
| 2012-11-13 | 1.4 | Person.ACTCHQUAL | 1.4 | Guidance added clarifying that courses which are recognised by SEDA and accredited by the UKPSF, and those that predate the UK Professional Standards Framework (UKPSF) should be coded 01 'Successfully completed an institutional provision in teaching in the higher education sector accredited against the UK Professional Standards Framework'. |
| 2012-11-13 | 1.4 | Person.CLINARD | 1.2 | Guidance added stating that this field should be updated when the staff member gains a higher qualification than that already held. |
| 2012-11-13 | 1.4 | Person.NATION | 1.3 | Clarification added to the Notes section as to the inclusion of the ISO 3166-1 and additional information text within the valid entry labels. |
| 2012-11-13 | 1.4 | Person.PREVHEI | 1.2 | Name change of valid entry 0175 Scottish Agricultural College to 0175 SRUC. |
| 2012-11-13 | 1.4 | Person.RESAST | 1.3 | Guidance updated to clarify the treatment of staff who are selected for the 2014 REF in this field. |
| 2012-11-13 | 1.4 | Business rules | 1.0 | First release of the Business rules document, added under the Data collection section. Business rules have also been added to each individual field page, where applicable. |
| 2012-11-13 | 1.4 | C12025.xsd | n/a | This file has been revised to re-order the sequence of fields within the Person.Contract and Institution.Person entities. Contract.CONTID and Contract.OWNCONTID have been moved to the start of the sequence for the Person.Contract entity, and both Person.STAFFID and Person.OWNSTAFFID have been moved to the start of the sequence for the Institution.Person entity. |
| 2012-11-13 | 1.4 | Coverage | 1.2 | Additional guidance added to the third paragraph, clarifying how to return staff working overseas in the record. |
| 2012-11-13 | 1.4 | Validation kit | n/a | First release of the validation kit for the record, added under the Data collection section. |
| 2012-11-13 | 1.4 | Validation overview | 1.1 | Addition of section describing the validation kit under the Data collection section. |
| 2012-07-16 | 1.3 | Contract.LEVELS | 1.2 | Minimum occurrences changed to '0' to allow for the inclusion of atypical staff. |
| 2012-05-14 | 1.3 | Contract.ACEMPFUN | 1.2 | Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. |
| 2012-05-14 | 1.3 | Contract.CAMPID | 1.2 | References to the 'Campus Information System' in Notes updated to refer to the 'Institution Profile record', which will replace it from 2012/13. |
| 2012-05-14 | 1.3 | Contract.CLINICAL | 1.1 | Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. |
| 2012-05-14 | 1.3 | Contract.CONFTE | 1.2 | Examples updated, to demonstrate how FTE might be calculated for hourly paid staff. |
| 2012-05-14 | 1.3 | Contract.HEIJOINT | 1.1 | Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. |
| 2012-05-14 | 1.3 | Contract.LEVELS | 1.1 | Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. |
| 2012-05-14 | 1.3 | Contract.RESCON | 1.1 | Notes updated to add guidance for a a fixed term contract coming to an end. |
| 2012-05-14 | 1.3 | Contract.TCHWLH | 1.1 | Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. |
| 2012-05-14 | 1.3 | Person.ABLWELSH | 1.1 | Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. |
| 2012-05-14 | 1.3 | Person.ACTCHQUAL | 1.3 | Valid entry '07 - Holder of a PGCE in higher education, secondary education, further education, life long learning or any other equivalent UK qualification' label changed to include a PGCE in higher education. Guidance updated to include qualifications that predate the UKPSF. Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. |
| 2012-05-14 | 1.3 | Person.ACTLEAVE | 1.2 | Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. |
| 2012-05-14 | 1.3 | Person.BIRTHDTE | 1.2 | Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. Guidance added to the Notes, stating that this field is optional for non-academic atypical staff where information is not known. |
| 2012-05-14 | 1.3 | Person.CLINARD | 1.1 | Guidance added regarding the retention of awards irrespective of country of employment. Coverage updated for consistency in terminology across the manual in how atypical staff are specified. |
| 2012-05-14 | 1.3 | Person.CURACCDIS | 1.1 | Coverage updated for consistency in terminology across the manual in how atypical staff are specified. |
| 2012-05-14 | 1.3 | Person.DATELEFT | 1.2 | Coverage updated for consistency in terminology across the manual in how atypical staff are specified. |
| 2012-05-14 | 1.3 | Person.ECRSTAT | 1.1 | Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. |
| 2012-05-14 | 1.3 | Person.GENDERID | 1.1 | Additional text added to 'Description' to clarify the content of this field. |
| 2012-05-14 | 1.3 | Person.HQHELD | 1.1 | Coverage updated for consistency in terminology across the manual in how atypical staff are specified. |
| 2012-05-14 | 1.3 | Person.LOCLEAVE | 1.1 | Coverage of the field changed to clarify that this field need not be returned when Contract.RESCON is coded 8. |
| 2012-05-14 | 1.3 | Person.NATION | 1.2 | The label for the valid entry 'CD Congo (Democratic Republic) [Congo (The Democratic Republic of the)] {formerly Zaire}' has been adjusted so that the letter casing is consistent with current HESA usage across all coding manuals. There is no change to the meaning, only a minor typographical adjustment. |
| 2012-05-14 | 1.3 | Person.PREVEMP | 1.1 | Coverage updated for consistency in terminology across the manual in how atypical staff are specified. |
| 2012-05-14 | 1.3 | Person.REFUOA2014 | 1.2 | Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. |
| 2012-05-14 | 1.3 | Person.RESAST | 1.2 | Guidance updated to include examples of a staff member holding more than one contract in a reporting period. Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. |
| 2012-05-14 | 1.3 | Person.SEX | 1.2 | Coverage of the field changed to acknowledge the inclusion of non-academic atypical staff in the collection. Guidance added to the Notes, stating that this field is optional for non-academic atypical staff where information is not known. |
| 2012-05-14 | 1.3 | Coverage of the record | 1.2 | Coverage updated to acknowledge the addition of non-academic atypical staff to the coverage on an optional basis. |
| 2012-05-14 | 1.3 | File structure | 1.1 | Additional guidance added detailing how multiple files should be submitted. |
| 2012-05-14 | 1.3 | Staff for whom fields are required | 1.2 | New column has been added to accommodate for the addition of non-academic atypical staff. |
| 2012-03-16 | 1.2 | Activity.ACTSOC | 1.1 | Guidance updated to include a link to the Occupational Coding for Higher Education Staff document. |
| 2012-03-16 | 1.2 | Contract.SPOINT | 1.1 | Coverage amended to add the clause 'and the salary for the contract is from a nationally negotiated pay spine'. |
| 2012-03-16 | 1.2 | Contract.CAMPID | 1.1 | Guidance added recommending that Staff and Student record colleagues liaise to ensure all campus identifiers are returned to the Campus information collection. |
| 2012-03-16 | 1.2 | Person.ACTCHQUAL | 1.2 | Guidance added on returning accredited courses, City and Guilds teaching qualifications, and SEDA recognised courses. Description amended to state that the intention of the field is also to record those who may have been recognised in other ways for their teaching expertise. Additional valid entry added to include 'Overseas accreditation or qualification at any level'. |
| 2012-03-16 | 1.2 | Person.BIRTHDTE | 1.1 | Sentence added to guidance explaining the lack of an 'unknown' option for this field. |
| 2012-03-16 | 1.2 | Person.DISABLE | 1.1 | Sentence added to guidance clarifying that staff members who were returned with entries in both DISABLE1 and DISABLE2 in 2011/12 should be returned as code 08 in this field. |
| 2012-03-16 | 1.2 | Person.RESAST | 1.1 | Coverage amended to exclude those with a Contract.ACEMPFUN code of 3. Field now restricted to those with a Contract.ACEMPFUN code of 2. |
| 2012-03-16 | 1.2 | Changes made to the Staff Record for 2012/13 | 1.2 | Revision of the academic teaching qualification section to state that this field is compulsory for institutions in England, Wales, and Northern Ireland, and optional for those in Scotland. |
| 2012-03-16 | 1.2 | Combined levels | 1.1 | Addition of code P0/Level P to the document, and alignment of the valid entries to the Contract.LEVELS field. |
| 2012-03-16 | 1.2 | Occupational Coding for Higher Education Staff | 1.0 | Document added to the Downloadable files section. |
| 2011-11-04 | 1.1 | Activity.CCPROP | 1.1 | Addition of sentence to Notes clarifying that the data format enables data to be returned with or without leading zeros or the decimal place, e.g. '005.0', '5.0' or '5' are equally acceptable. |
| 2011-11-04 | 1.1 | Contract.ACEMPFUN | 1.1 | Notes clarified to state more clearly the circumstances in which codes 3 and 9 should be returned. Additional guidance added relating to the REF. |
| 2011-11-04 | 1.1 | Contract.CONFTE | 1.1 | Addition of sentence to Notes clarifying that the data format enables data to be returned with or without leading zeros or the decimal place, e.g. '005.0', '5.0' or '5' are equally acceptable. |
| 2011-11-04 | 1.1 | Contract.PSCAG | 1.1 | Addition of sentence to Notes clarifying that the data format enables data to be returned with or without leading zeros or the decimal place, e.g. '005.0', '5.0' or '5' are equally acceptable. |
| 2011-11-04 | 1.1 | Person.ACTCHQUAL | 1.1 | Valid entry '90 Not known' added. Coverage amended to make this field compulsory for institutions in Northern Ireland. |
| 2011-11-04 | 1.1 | Person.ACTLEAVE | 1.1 | Coverage amended to exclude those whose Contract.RESCON is 8. |
| 2011-11-04 | 1.1 | Person.DATELEFT | 1.1 | Coverage amended to include those where all Contract.RESCON are coded 1. |
| 2011-11-04 | 1.1 | Person.ETHNIC | 1.1 | Revision of the valid entries which are prefixed with '1', and associated guidance in Notes, for consistency with ETHNIC codes in previous collections. Additional guidance specifying that due to changes in the census categories, previous codes '11 White - British' or '12 White - Irish' are no longer valid. Staff previously returned as '11 White - British' or '12 White - Irish' should now be returned as '10 White' or '19 Other White background' depending on the country in which the institution is located. |
| 2011-11-04 | 1.1 | Person.NATION | 1.1 | Addition of valid entry SS for South Sudan. Relabelling of valid entry SH from 'St Helena' to 'St Helena, Ascension and Tristan da Cunha'. Adjustment of guidance for the Kingdom of the Netherlands to deal with the dissolution of the Netherlands Antilles. |
| 2011-11-04 | 1.1 | Person.PREVHEI | 1.1 | Addition of valid entry 0211 Leeds College of Art, and name change of valid entry 0089 University of Wales Institute, Cardiff to 0089 Cardiff Metropolitan University. |
| 2011-11-04 | 1.1 | Person.REFUOA2014 | 1.1 | Field length adjusted to 3 characters, and additional clarification added to Notes regarding valid entries. Field name changed from REFUOA2013 to REFUOA2014 for cross-sector consistency. |
| 2011-11-04 | 1.1 | Person.RELBLF | 1.1 | Addition of '07 Church of Ireland' to Notes and Valid Entries. '05 Christian - Catholic' relabelled as '05 Christian - Roman Catholic' for consistency with census labels. Codes 07-13 incremented by one digit to accomodate the change, and old code 14 'Any other religion or belief' renumbered as '80' for cross-consistency with Person.ETHNIC. Code '02 Buddhist' added to Scotland in the coverage table in Notes. |
| 2011-11-04 | 1.1 | Person.SEX | 1.1 | Change of field description and Notes to clarify that this field should refer to legal sex rather than biological sex. |
| 2011-11-04 | 1.1 | Changes made to the Staff Record for 2012/13 | 1.1 | Revision of references to 'REFUOA2013' changed to 'REFUOA2014' for cross-sector consistency. |
| 2011-08-17 | 1.0 | N/A | n/a | First release of documentation. |
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