Skip to main content

Staff Record 2012/13 - Ethnicity

Back to C12025

Staff Record 2012/13

All fields


return to field list

valid entries
Short nameETHNIC

This field records the ethnicity of the member of staff, on the basis of their own self-assessment

Applicable toEngland Northern Ireland Scotland Wales

All staff

Valid entries and labels
13White - Scottish
14Irish Traveller
15Gypsy or Traveller
19Other White background
21Black or Black British - Caribbean
22Black or Black British - African
29Other Black background
31Asian or Asian British - Indian
32Asian or Asian British - Pakistani
33Asian or Asian British - Bangladeshi
39Other Asian background
41Mixed - White and Black Caribbean
42Mixed - White and Black African
43Mixed - White and Asian
49Other mixed background
80Other ethnic background
90Not known
98Information refused

Ethnicity is recorded on the basis of the member of staff's own self-assessment.

The coding frame is designed to be as consistent as possible with previous Staff collections. However, due to changes in the census categories, previous codes '11 White - British' or '12 White - Irish' are no longer valid. Staff at institutions in England, Wales and Northern Ireland previously returned as '11 White - British' or '12 White - Irish' should now be returned as '10 White'. At the request of Scottish Funding Council, staff at institutions in Scotland previously returned as '11 White - British' or '12 White - Irish' should now be returned as '19 Other White background'.

Code 80 'Other ethnic background' should be used when a member of staff indicates their ethnicity as something not included in the coding frame.

Code 90 'Not known' can be used when a member of staff genuinely does not know their ethnicity, for example individuals who were adopted.

Code 98 'Information refused' should be returned when a member of staff has explicitly refused to provide the information. The phrase 'Prefer not to say' can be used when collecting the data.

Coverage of HESA 2012/13 coding frame is shown in the following table.

HESA 2012/13 coding frame for institutions in: E S W NI
10 White Y Y Y
13 White - Scottish Y
14 Irish Traveller Y
15 Gypsy or Traveller Y Y Y Y
19 Other White background Y
21 Black or Black British - Caribbean Y Y Y Y
22 Black or Black British - African Y Y Y Y
29 Other Black background Y Y Y Y
31 Asian or Asian British - Indian Y Y Y Y
32 Asian or Asian British - Pakistani Y Y Y Y
33 Asian or Asian British - Bangladeshi Y Y Y Y
34 Chinese Y Y Y Y
39 Other Asian background Y Y Y Y
41 Mixed - White and Black Caribbean Y Y Y Y
42 Mixed - White and Black African Y Y Y Y
43 Mixed - White and Asian Y Y Y Y
49 Other mixed background Y Y Y Y
50 Arab Y Y Y Y
80 Other ethnic background Y Y Y Y
90 Not known Y Y Y Y
98 Information refused Y Y Y Y

The Equality Challenge Unit (ECU) has a number of resources relating to gathering information across the protected characteristics covered by the Equality Act 2010. These resources can be found at Equality Challenge Unit. If you have any further queries regarding equality monitoring, please email ECU at [email protected].

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To monitor equal opportunities issues in the higher education sector and support higher education institutions (HEIs) in meeting their obligations under the Equality Act 2010

Part of
Field length2
Minimum occurrences1
Maximum occurrences1
Schema components
Element: ETHNIC
Based onC11025 ETHNIC
OwnerEquality Challenge Unit (ECU)
Date modified2013-04-30
Change management notesAdditional guidance added to the Notes section, clarifying that staff at institutions in Scotland previously returned as '11 White - British' or '12 White - Irish' should now be returned as '19 Other White background' at the request of the Scottish Funding Council.

Contact Liaison by email or on +44 (0)1242 388 531.