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HESA Student Record 2012/13 - Learner Employment StatusLearnerEmploymentStatus

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HESA Student Record 2012/13

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Learner Employment Status

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Short nameLearnerEmploymentStatus
Description This entity collects employment status at different times for different types of learner dependent upon the type of learning provision being undertaken.
Applicable toEngland

Instances at institutions in England where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 or 01 and Instance.FUNDMODEL is between 22 and 99 inclusive.


Which learners and learning aims is employment status data collected for?

An Employment status record is required for all instances associated with adult learners apart from OLASS funded learners (LearningDeliveryFAM.LEARNDELFAMTYPE of LDM and a LearningDeliveryFAM.LEARNDELFAMCODE of 086) and those with only ASL funded (Instance.FUNDMODEL = 10) learning aims. Adult learners are learners over 19 on 31 August of the teaching year in which the learning started. Employment status records are required for all Apprenticeship and ESF funded learners of all ages.

The Employment status (LearnerEmploymentStatus.EMPSTAT) and Date employment status applies (LearnerEmploymentStatus.DATEEMPSTATAPP) must be completed on all employment status records. Date the employment status applies indicates the date the employment status was confirmed to apply. It is not necessarily the date on which the employment status changed.

The Employer identifier (LearnerEmploymentStatus.EMPID) and Workplace location postcode (LearnerEmploymentStatus.WORKLOCPOSTCODE) are required only for learners undertaking Apprenticeship programmes (both funded and funded, Instance.PROGTYPE = 02, 03, 10, 20 or 21) and other workplace learning aims (Instance.FUNDMODEL = 45).

When to collect employment status data from learners

A learner employment status entity must be created with LearnerEmployStatus.DATEEMPSTATAPP on or before the start of the learning agreement or plan. A learner may undertake several learning aims within a single learning agreement or plan, and a learner employment status entity must be created for each appropriate instance.

Learner Eligibility

Providers must ensure that the learner meets any employment related eligibility criteria for the learning aims being undertaken. For example for ESF, where a learner’s funding eligibility is determined by employment status on the day before learning, it is the provider’s responsibility to make sure the learner meets the criteria.

Updating employment status records

Classroom Learning

There is no need to add new Learner Employment Status records if the learner’s employment status changes during the learning agreement or plan. If a new learning agreement or plan is started then the learner’s employment status should be reviewed and an up-to-date record created for the new instance(s).

Workplace Learning

The employment status of learners undertaking workplace learning should also be reviewed and updated as detailed above if the learner progresses to subsequent learning after completing all of the activities on their original learning agreement or plan, for example, if a learner progresses from an Intermediate to Advanced Level Apprenticeship.

In addition, a new employment status record for learners undertaking workplace training must also be added in the following circumstances:

  • If the learner was unemployed prior to starting their workplace learning
  • If the learner was employed with a different employer prior to starting their workplace learning.

In these circumstances a new employment status record should be addedwith a date of the first day of learning to indicate the learner is employed and to record the Employer ID of the employer with whom they are doing the workplace training.

If a learner is employed with a different employer prior to starting their workplace training then only the Employer ID of the employer that the learner is undertaking the workplace training with needs to be recorded.

There is no requirement to add a new Employment status record if a learner’s employer changes during their workplace training. However as this is not validated, additional records can be included and will not cause validation errors. The Employer Responsive funding calculation uses the Employer ID of the employer at the start of learning.

Quality rules
Quality rules relating to this entity are displayed here.
Reason required This entity is defined to hold information about learner employment status. Data about a learner’s employment status is collected to demonstrate how the FE sector is contributing to improving the employability of the learners.
Part of
Minimum occurrences0
Maximum occurrencesunbounded
Schema components
Has parts
OwnerThe Data Service
Date modified2013-04-30
Change management notesBusiness rules 1, 2 and 3 added to enforce coverage of new entity.

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