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HESA Student record 2012/13

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Further guidance on reporting qualifications on entry


Version 1.5 Produced 2013-10-10

The following three tables provide details of the qualification grades that are valid with particular entry qualifications. These are provided for guidance when submitting data in the QualificationsOnEntry.QUALTYPE and QualificationsOnEntry.QUALGRADE fields. For 2011/12 onwards, this information is split into three categories for ease of reference.

Jump directly to each subset of qualifications:
Planned for inclusion in the 2012/13 derived tariff calculation
Not planned for inclusion in the 2012/13 derived tariff calculation, grade structure known
Not planned for inclusion in the 2012/13 derived tariff calculation, no confirmed grade structure

Planned for inclusion in the 2012/13 derived tariff calculation:

Please note that within the Specification for the UCAS data for HESA transaction 2012/13, in some cases UCAS has assigned the same QUALTYPE code to a qualification which may be awarded at more than one level of achievement. It is assumed that where this QUALTYPE is returned to HESA, the qualification is achieved at level 3.

Where a QUALTYPE code applies to a qualification which may be awarded at more than one level of achievement, only the level 3 QUALGRADEs are documented in the table.

QUALTYPE Qualification QUALGRADEs Notes and any specific subject code (QUALSBJ) restrictions Available through the UCAS ABL transaction?
AT AAT Level 3 Diploma in Accounting (QCF) P Replaces the 'Level 3 NVQ in Accounting' (AG) from 2012/13. Y
PA Advanced Diploma A*, *, A, B, C, D, E, U, X   Y
PD Progression Diploma A*, *, A, B, C, D, E, U, X   Y
PR Principal Learning A*, *, A, B, C, D, E, U, X # is valid as a second character, but is not required. Includes Principal Learning Wales Y
EP Extended Project A*, *, A, B, C, D, E, Q, U, X   Y
AE Advanced Extension Award D, M, U, Q, X   Y
AL Asset Languages (Advanced level) - Listening 10, 11, 12, U, X   Y
AP Asset Languages (Advanced level) - Speaking 10, 11, 12, U, X   Y
AR Asset Languages (Advanced level) - Reading 10, 11, 12, U, X   Y
AW Asset Languages (Advanced level) - Writing 10, 11, 12, U, X   Y
B5, B BTEC National Award (NQF) D,M,P,U NQF. B5 is the current valid UCAS code; HESA historical code 'B' is also valid for qualifications B5, B6,and B7, and when examined in combination with the grade structure will indicate the level of the qualification. Y
B6, B BTEC National Certificate (NQF) DD,DM,MM,MP,PP,U NQF. B6 is the current valid UCAS code; HESA historical code 'B' is also valid for qualifications B5, B6,and B7, and when examined in combination with the grade structure will indicate the level of the qualification. Y
B7, B BTEC National Diploma (NQF) DDD,DDM,DMM,MMM,MMP,MPP,PPP, U NQF. B7 is the current valid UCAS code; HESA historical code 'B' is also valid for qualifications B5, B6,and B7, and when examined in combination with the grade structure will indicate the level of the qualification. D*D*D*, D*D*D and D*DD are not valid grades for this qualification, and these have been removed. Y
BE BTEC National in Early Years (NQF) Practical: D, M, P ; Certificate: DD, DM, MM, MP, PP ; Diploma: DDD, DDM, DMM, MMM, MMP, MPP, PPP NQF. Subject restriction to 78E Y
0B BTEC Lvl 3 Award Group A (NQF/ASL) D,M,P Additional Specialist Learning (ASL) Y
1C BTEC Lvl 3 Award Group B (NQF/ASL) D,M,P Additional Specialist Learning (ASL) Y
2C BTEC Lvl 3 Award Group C (NQF/ASL) D,M,P Additional Specialist Learning (ASL) Y
3C BTEC Certificate Group A (NQF/ASL) D,M,P Additional Specialist Learning (ASL) Y
4B BTEC Certificate Group B (NQF/ASL) D,M,P Additional Specialist Learning (ASL) Y
5B BTEC Certificate Group C (NQF/ASL) D,M,P Additional Specialist Learning (ASL) Y
6B BTEC Certificate Group D (NQF/ASL) D,M,P Additional Specialist Learning (ASL) Y
BB BTEC Lvl 3 Extended Certificate (NQF/ASL) D,M,P Additional Specialist Learning (ASL) Y
BY BTEC Lvl 3 Extended Certificate (NQF/ASL) D,M,P Additional Specialist Learning (ASL) Y
7B BTEC Lvl 3 Diploma Group A (NQF/ASL) D,M,P Additional Specialist Learning (ASL) Y
8B BTEC Lvl 3 Diploma Group B (NQF/ASL) D,M,P Additional Specialist Learning (ASL) Y
9B BTEC Lvl 3 Diploma Group C (NQF/ASL) D,M,P,U Additional Specialist Learning (ASL) Y
BD BTEC Lvl 3 National Award (NQF/CQF) D,M,P NQF Y
4C BTEC Lvl 3 National Certificate (NQF/CQF) DD,DM,MM,MP,PP NQF Y
BF BTEC Lvl 3 National Diploma (NQF/CQF) DDD,DDM,DMM,MMM,MMP,MPP,PPP,P NQF Y
B4 BTEC Lvl 3 Cert (= 50% of National Award 28-36) (QCF) (D*),S,D,M,P QCF Y
B3 BTEC Lvl 3 Subsidiary Dip (was National Award 60+) (QCF) (D*),S,D,M,P,U QCF Y
B2 BTEC Lvl 3 Diploma (was National Certificate 120+) (QCF) (D*D*),SS,(D*D),SD,DD,DM,MM,MP,PP,U QCF Y
BZ BTEC 90 Credit Diploma (QCF) (D*D*)SS,(D*D)SD,DD,DM,MM,MP,PP QCF Y
B1 BTEC Lvl 3 Extended Dip. (was National Dip. 180+) (QCF) (D*D*D*)SSS,(D*D*D)SSD,(D*DD)SDD,DDD,DDM,DMM,MMM,MMP,MPP,PPP,U QCF Y
BT BTEC Lvl 3 Cert (= 50% of National Award 28-36) (QCF/CQF) (D*),S,D,M,P QCF Y
BU BTEC Lvl 3 Subsidiary Dip (was National Award 60+) (QCF/CQF) (D*),S,D,M,P QCF Y
BV BTEC Lvl 3 Diploma (was National Certificate 120+) (QCF/CQF) (D*D*),SS,(D*D),SD,DD,DM,MM,MP,PP QCF Y
BW BTEC Lvl 3 Extended Dip (was National Dip. 180+) (QCF/CQF) (D*D*D*)SSS,(D*D*D)SSD,(D*DD)SDD,DDD,DDM,DMM,MMM,MMP,MPP,PPP QCF Y
BI BTEC Lvl 3 Foundation Diploma 120 (QCF/FAD) D,M,P QCF/FAD Y
BJ BTEC Lvl 4 Foundation Diploma 120+ (QCF/FAD) D,M,P QCF/FAD Y
BX BTEC Lvl 3 Foundation Diploma (NQF/FAD) D,M,P NQF/FAD Y
1B BTEC Specialist Diploma (QCF) D,M,P QCF Specialist Y
2B BTEC Specialist Certificate (QCF) D,M,P QCF Specialist Y
3B BTEC Specialist Award (QCF) D,M,P QCF Specialist Y
AC CACHE Theory AA, BB, CC, DD, EE, X N12. Pre 2009 qualification. Y
CA CACHE Practical A, B, C, D, E, X N13. Pre 2009 qualification. Y
CC CACHE Certificate in Child Care and Education A, B, C, D, E, X Subject N15 Y
CD CACHE Diploma in Child Care and Education A, B, C, D, E, X Subject N14 Y
CE CACHE Award in Child Care and Education A, B, C, D, E, X Subject N16 Y
CW Cache Extended Diploma for Children & young people workforce A*,A,B,C,D,E   Y
UC Cambridge Pre-U - Principal subject D1, D2, D3, M1, M2, M3, P1, P2, P3, U, X   Y
UG Cambridge Pre-U - Global Perspectives & Independent Research Project D1, D2, D3, M1, M2, M3, P1, P2, P3, W, U, X   Y
US Cambridge Pre-U - Short Course D1, D2, D3, M1, M2, M3, P1, P2, P3, X   Y
C1 Certificate of Proficiency in English (CPE) A, B, C, Q, V, W   Y
C2 Certificate in Advanced English (CAE) A, Q   Y
ME Certificate in Mathematics for Engineering A*, A, B, C, D, E, U, X   Y
YE Certificate for Young Enterprise D, M, P   Y
SI CISI Introduction to Securities and Investment D, M, P   Y
N1 City and Guilds Land Based Services Level 3 qualifications: Extended Diploma D*, D, M, P   Y
N2 City and Guilds Land Based Services Level 3 qualifications: Diploma D*, D, M, P   Y
N3 City and Guilds Land Based Services Level 3 qualifications: Subsidiary Diploma D*, D, M, P   Y
N4 City and Guilds Land Based Services Level 3 qualifications: Certificate D*, D, M, P   Y
VA Community Volunteering Award P   Y
VC Community Volunteering Certificate P   Y
CO Cope (Certificate of Personal Effectiveness) Awards P, F, X K15 Y
FA Diploma in Foundation Studies (Art and Design) Distinction, Merit, Pass, D, M, P Subject F16, F18, F19 N
EA EDI level 3 certificate in Accounting P, M, D Subject A36 Y
EI EDI level 3 Certificate in Accounting (IAS) P, M, D Subject A29 Y
EQ EQL level 3 Certificate (British Horse Society) P H56, H57, H58 Y
FD Financial Services (Diploma) A, B, C, D, E, U F14 Y
FS Financial Services (Certificate) A, B, C, D, E, U F13 Y
FM Free Standing Maths A, B, C, D, E, Q, U, X # is valid as a second character with grade U, but not required Y
A GCE Advanced Level A*, *, A, B, C, D, E, N, Q, U, X # is a partial absence indicator and is valid as a second character but is not required. OCR also provides grades d, m and p as a second character for the oral component in language subjects, and these are valid as a second character but not required Y
A1, AS GCE Advanced Subsidiary A, B, C, D, E, Q, U, X # is valid as a second character, but is not required. Grades d, m and p are valid as a second character but are not required. A1 is the current valid UCAS code; AS is also valid. Y
DA GCE Advanced Double Award (A level (Double)) **, *A, A*A, A*A*, AA, AB, BB, BC, CC, CD, DD, DE, EE, Q, U, UU, X, XX # is valid as a second, third or fourth character in combination with the two-letter codes and code U, but is not required Y
AD GCE Advanced Subsidiary Double Award (AS Level (Double)) AA, AB, BB, BC, CC, CD, DD, DE, EE, U, UU, X, XX # is valid as a second, third or fourth character in combination with the two-letter codes and code U, but is not required Y
9U GCE 9 Unit Award A*A, *, A*, *A, AA, AB, BB, BC, CC, CD, DD, DE, EE, U, X, Q   Y
AN GCE Advanced Level with Advanced Subsidiary (9 units) A*A, *, A*, *A, AA, AB, BB, BC, CC, CD, DD, DE, EE, U, X, Q   Y
G6 Graded Dance: Grade 6 D, M, P   Y
G7 Graded Dance: Grade 7 D, M, P   Y
G8 Graded Dance: Grade 8 D, M, P   Y
HL Higher Sports Leader P   N
IE IB Total points Two digit numeric value or 0 or X (24-45 will attract tariff) T33 Y
IB IB Higher Level (Int. Baccalaureate) H1, H2, H3, H4, H5, H6, H7, HC, HD, HN, HP, X (Note that Grade H (to indicate incomplete result) will not be valid)   Y
ID IB Bonus points 0, 1, +1, 2, +2, 3, +3, N, P, X B29 Y
IS IB Standard Level (IB subsidiary level) S1, S2, S3, S4, S5, S6, S7, SN, SP, X   Y
MC iMedia Certificate P   Y
MD iMedia Diploma P   Y
TA Institute of Arts Award (Gold) P, Pass, F C10 Y
IL Irish Leaving (Higher) A1, A2, B1, B2, B3, C1, C2, C3, D1, D2, D3, E, F   Y
IO Irish Leaving (Ordinary) A1, A2, B1, B2, B3, C1, C2, C3, D1, D2, D3, E, F   Y
PL Level 3 Certificate in Speech and Drama: Performance Studies (PCertLAM) P, M, D P64 Y
FR Level 3 Diploma in Fashion Retail D, M, P Subject F17 Y
AG Level 3 NVQ in Accounting P Subject A35. Replaced from 2012/13 by the AAT Diploma in Accounting (AT) Y
6M Music Theory Level 6 D, M, P, F M94 Y
M6 Music Practical Level 6 D, M, P, F M95 Y
7M Music Theory Level 7 D, M, P, F M96 Y
M7 Music Practical Level 7 D, M, P, F M97 Y
8M Music Theory Level 8 D, M, P, F M98 Y
M8 Music Practical Level 8 D, M, P, F M99 Y
R1 Music Practitioner Extended Diploma D,M,P   Y
R2 Music Practitioner Diploma D,M,P   Y
R3 Music Practitioner Subsidiary Diploma D,M,P   Y
R4 Music Practitioner Extended Certificate D,M,P   Y
R5 Music Practitioner Certificate D,M,P   Y
AG NVQ Level 3 in Accounting P   Y
OC OCR iPRO Certificate P, F I15 Y
OD OCR iPRO Diploma P, F I16 Y
O6 OCR National Certificate D, M, P, X Art and Design A28; Design D91; Business B91; Health & Social Care H71; ICT I29; Media M16; Public Services P91; Sport S61; Travel & Tourism T91. O6 is the valid UCAS code for this qualification, OC may also be used Y
OT OCR National Diploma D, M1, M2, P1, P2, P3, X Art and Design A39; Design D92; Business B92; Health & Social Care H72; ICT I30; Media M17; Public Services P92; Sport S62; Travel & Tourism T92 Y
OE OCR National Extended Diploma D1, D2, M1, M2, M3, P1, P2, P3, X Art and Design A38; Design D93; Business B93; Health & Social Care H73; ICT I31; Media M19; Public Services P93; Sport S63; Travel & Tourism T93 Y
S1 Scottish National Certificate (Band A) P, X   Y
S2 Scottish National Certificate (Band B) P, X   Y
S3 Scottish National Certificate (Band C) P, X   Y
D6, D7, D8 Speech and Drama Studies P, M, D, F, U, X Subject S65, S66, S67 Y
AH SQA Advanced Highers A1, A2, B3, B4, C5, C6, D7, F, X   Y
H SQA Highers a*, A*, A, A1, A2, A3, A4, A5, B, B3, B4, B6, B7, C, C5, C6, C8, C9, D, D7, F, P, X Note that grades a*, A*, A3, A4, A5, B6, B7, C8, C9 and D are now phased out, but UCAS may still pass on these grades in low numbers. Y
IN SQA Interdisciplinary Project A, B, C, F S29, S30 Y
PP SQA PC Passport P, X S32 Y
V VCE Advanced A, B, C, D, E, Q, U, X # is valid as a second character, but is not required Y
V1 VCE Advanced Subsidiary A, B, C, D, E, U, X # is valid as a second character, but is not required Y
V2 VCE Advanced Double Award AA, AB, BB, BC, CC, CD, DD, DE, EE, U, X # is valid as a second, third or fourth character in combination with the two-letter codes and code U, but is not required Y
VF Vocational Dance Advanced Foundation D,M,P   Y
VI Vocational Dance Intermediate D,M,P   Y
WB Welsh Baccalaureate P, F, X, Q WBA Y

Not planned for inclusion in the 2012/13 derived tariff calculation, grade structure known:


QUALTYPE Qualification QUALGRADEs Notes and any specific subject code (QUALSBJ) restrictions Available through the UCAS ABL transaction?
Y1 Access to HE Diploma (CAVA) P, F   Y
Y2 Access to HE Diploma (West Midlands) P, F   Y
Y3 Access to HE Diploma (Eastern Region) P, F   Y
Y4 Access to HE Diploma (AIM Awards) P, F   Y
Y5 Access to HE Diploma (London) P, F   Y
Y6 Access to HE Diploma (North East Region) P, F   Y
Y7 Access to HE Diploma (Ascentis) P, F   Y
Y8 Access to HE Diploma (Open Awards) P, F   Y
Y9 Access to HE Diploma (Credit 4 Learning) P, F   Y
YA Access to HE Diploma (Laser Learning Awards) P, F   Y
YB Access to HE Diploma (South West Learning) P, F   Y
YC Access to HE Diploma (Agored Cymru) P, F   Y
YD Access to HE Diploma (Yorkshire & Humber) P, F   Y
YF Access to HE Diploma (AQA) P, F   Y
AI AICE D, F, M, P, X   Y
AB AQA Baccalaureate P, M, D, U, F, Q, X Subject B17 Y
AQ AQA Enrichment P, M, D, F, Q, U, X Subject B18 Y
0A BTEC Certificate (NQF/ASL) D,M,P Additional Specialist Learning (ASL) No tariff points associated with these subjects Y
1A BTEC Extended Certificate (NQF/ASL) D,M,P Additional Specialist Learning (ASL) No tariff points associated with these subjects Y
BA BTEC Lvl 3 Award (NQF/ASL) D,M,P Additional Specialist Learning (ASL) No tariff points associated with these subjects Y
BC BTEC Lvl 3 Diploma (NQF/ASL) D,M,P Additional Specialist Learning (ASL) No tariff points associated with these subjects Y
BK BTEC Lvl 4 HNC Diploma 120+ (QCF) D,M,P QCF Y
BM BTEC Lvl 4 HNC Diploma 120+ (QCF/CQF) D,M,P QCF Y
BL BTEC Lvl 5 HND Diploma 240+ (QCF) D,M,P QCF Y
BN BTEC Lvl 5 HND Diploma 240+ (QCF/CQF) D,M,P QCF Y
UD Cambridge Pre-U Diploma D1, D2, D3, M1, M2, M3, P1, P2, P3, 0, 32 to 96, X, P, NA Note - not awarded as separate qualification Y
AO CIE AO (Advanced Ordinary) A, B, C, X This qualification is awarded by University of Cambridge International Examinations (CIE) N
E1 Essential Skills (NI) (Level 1) P, Q, U   Y
E2 Essential Skills (NI) (Level 2) P, Q, U   Y
E3 Essential Skills (NI) (Level 3) P, Q, U   Y
E4 Essential Skills (NI) (Level 4) P, Q, U   Y
W1 Essential Skills Wales (Level 1) P, Q, U   Y
W2 Essential Skills Wales (Level 2) P, Q, U   Y
W3 Essential Skills Wales (Level 3) P, Q, U   Y
W4 Essential Skills Wales (Level 4) P, Q, U   Y
FY Foundation Studies D, M, P, F   Y
F1 Functional Skills (Level 1) P, Q, U, X   Y
F2 Functional Skills (Level 2) P, Q, U, 2, F, X Grade 2 indicates a pass at level 2 Y
F3 Functional Skills (Level 3) P, Q, U, X   Y
F4 Functional Skills (Level 4) P, Q, U, X   Y
H1 GCE A Level (H1) A, B, C, D, E, S, U, X H1, H2 and H3 A level qualifications are Singapore Higher qualifications awarded by University of Cambridge International Examinations (CIE) Y
H2 GCE A Level (H2) A, B, C, D, E, S, U, X H1, H2 and H3 A level qualifications are Singapore Higher qualifications awarded by University of Cambridge International Examinations (CIE) Y
H3 GCE A Level (H3) D, M, P, U, X H1, H2 and H3 A level qualifications are Singapore Higher qualifications awarded by University of Cambridge International Examinations (CIE) Y
SP GCE Advanced Level Special Paper First character: A level grade A, B, C, D, E. Second character: d, m, p, u, #   Y
IC IB Theory of Knowledge A, B, C, D, E, N, P, X T32 Y
IF IB Overall result B, D, F, I, J, K, W, X R40 Y
IX IB Extended Essay EA, EB, EC, ED, EE, EN, EP, X   Y
K1 Key Skill Level 1 P, F K10 K11 K12 K13 K71 K91 Y
K2 Key Skill Level 2 P, F K20 K21 K22 K23 K72 K92 Y
K3 Key Skill Level 3 P, F, X K30 K31 K32 K33 K73 K93 Y
K4 Key Skill Level 4 P, F K41 K42 K43 K74 K94 Y
SB Scottish Baccalaureate D, P, X S27, S28 Y
SS Scottish Standard Grade Band 1, Band 2 Note: not available from UCAS N
CS SQA Certificate of Sixth Year Studies (CSYS) A, B, C, D, E, F, X Note this qualification is now phased out, but UCAS may still pass on these grades in low numbers Y
HK SQA Core Skill - Higher (Higher Core Skills) P K55-K65, K66, K68, K70, K76 Y
IK SQA Core Skill - Intermediate 2 (Int 2 Core Skills) P K44-K54, K67, K69, K75, K77 Y
I1 SQA Intermediate 1 A*, a*   Y
I2 SQA Intermediate 2 A*, a*, A1, A2, B3, B4, C5, C6, D7, F, P, X   Y
NC SQA Higher National Certificate P, X Note that grade information from UCAS for this qualification may be blank Y
ND SQA Higher National Diploma P, X Note that grade information from UCAS for this qualification may be blank Y
SW SQA Skills for Work Intermediate 2 P, X B44 (Financial Services) B60 (Beauty Therapy) C14 (Childcare) E31 (Engineering) H39 (Hospitality) P71 (Physical Education) R30 (Retail & Distributive Services) Y
ST Step S, 1, 2, 3, U, X, A M48 M49 M52 Y

Not planned for inclusion in the 2012/13 derived tariff calculation, no confirmed grade structure:


QUALTYPE Qualification QUALGRADEs Notes and any specific subject code (QUALSBJ) restrictions Available through the UCAS ABL transaction?
LD Access to HE Diploma   Replaced by Y1-YD and YF qualifications. N
BQ BTEC Diploma (FAD/Legacy) No overall grade. For legacy awards a grade of P(Pass), C(Credit) or D(Distinction) may be awarded. FAD (Foundation Art & Design) ; Not in tariff; applicants either complete or do not complete the award. Only units are graded for these exams P,M,D Y
B0 BTEC Lvl 3 National Certificate (Legacy) No overall grade. For legacy awards a grade of P(Pass), C(Credit) or D(Distinction) may be awarded. Not in tariff; applicants either complete or do not complete the award. Only units are graded for these exams P,M,D Y
BR BTEC Lvl 3 National Diploma (Legacy) No overall grade. For legacy awards a grade of P(Pass), C(Credit) or D(Distinction) may be awarded. Not in tariff; applicants either complete or do not complete the award. Only units are graded for these exams P,M,D Y
B8 BTEC Higher National Certificate (NQF) No overall grade. For legacy awards a grade of P(Pass), C(Credit) or D(Distinction) may be awarded. Not in tariff; applicants either complete or do not complete the award. Only units are graded for these exams P,M,D Y
B9 BTEC Higher National Diploma (NQF) No overall grade. For legacy awards a grade of P(Pass), C(Credit) or D(Distinction) may be awarded. Not in tariff; applicants either complete or do not complete the award. Only units are graded for these exams P,M,D Y
BG BTEC Lvl 5 Higher National Certificate (NQF/CQF) No overall grade. NQF applicants either complete or do not complete the award. Only units are graded for these exams P,M,D Y
BH BTEC Lvl 5 Higher National Diploma (NQF/CQF) No overall grade. NQF applicants either complete or do not complete the award. Only units are graded for these exams P,M,D Y
BP BTEC Lvl 5 Higher National Certificate (Legacy) No overall grade. For legacy awards a grade of P(Pass), C(Credit) or D(Distinction) may be awarded. Not in tariff; applicants either complete or do not complete the award. Only units are graded for these exams P,M,D Y
BS BTEC Lvl 5 Higher National Diploma (Legacy) No overall grade. For legacy awards a grade of P(Pass), C(Credit) or D(Distinction) may be awarded. Not in tariff; applicants either complete or do not complete the award. Only units are graded for these exams P,M,D Y
PE Extended Diploma     N
GN GNVQ     N
D3 Graded Speech and Drama Examinations at Level 3 (LAMDA)     N
HS Higher School Certificate     N
MU Music     N

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