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Student record 2012/13

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Student record 2012/13

Revision history


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This table lists changes and additions to the record specification and supporting documentation.

Date Documentation
version
Element Element
version
Notes
2014-01-03 1.10 File Structure - HIN Target List File specification (HE and FE) 1.1 Updated to add Student.SEXID to FE and HE Target list; Instance.TYPEYR added to HE Target list; and STATUS field renamed as HIN_STATUS to both FE and HE target list specifications.
2013-11-06 1.10 Module.TINST 1.8 Valid entry label change of 10005545 'Royal Agricultural College' to 'Royal Agricultural University' to reflect the current name of that institution.
2013-10-10 1.10 Module.TINST 1.7 Valid entry changes: 10008289 IFS School of Finance has been relabelled IFS University College, 10031982 BPP University College has been relabelled BPP University. Addition of 10000913 British Film Institute, 10007812 University of London Institute in Paris, 10021373 Oasis Charitable Trust (t/a Oasis College), 10032280 The Organisation for Professionals in Regulatory Affairs Limited (t/a TOPRA), 10032284 Respiratory Education UK.
2013-10-10 1.10 Check documentation 1.2 A minor formula correction has been made to Check_Document_2 Item 3 cell L31.
The conditional formatting on cells G169/170 in Check_Document_2 Item 8 have been adjusted to a threshold of 5%.
Changes have been made to the conditional formatting of Check_Document_2 Item 14 to highlight the module outcome total when populated with data.
2013-10-10 1.10 C12051 Check documentation guide 1.1 Average instance FTE tolerance levels (%) from HEFCE have been applied to Items 12ai and 12aii in the Check documentation guide.
2013-10-10 1.10 Further guidance on reporting qualifications on entry 1.5 Document updated to move QUALTYPEs BI 'BTEC Lvl 3 Foundation Diploma 120 (QCF/FAD)', BJ 'BTEC Lvl 4 Foundation Diploma 120+ (QCF/FAD)' and BX 'BTEC Lvl 3 Foundation Diploma (NQF/FAD)' from 'Not planned for inclusion in the 2012/13 derived tariff calculation, grade structure known' to 'Planned for inclusion in the 2012/13 derived tariff calculation'. These qualifications attract tariff points as they are instances of Diploma in Foundation Studies (Art & Design, and Art, Design & Media) qualifications.
2013-10-10 1.10 HEFCE institution help sheet n/a A link to the HEFCE institution help sheet for data quality checks has been added to the C12051 landing page, under the Data collection section.
2013-09-12 1.9 Instance.NETFEE 1.6 Additional guidance added to the Notes section, clarifying how money paid under the Additional Fee Support Scheme (AFSS) should be treated.
2013-09-12 1.9 Module.TINST 1.6 Addition of valid entries 10003375 QA Limited; 10004932 Oxford Centre for Mission Studies; 10029682 Irshad Trust (t/a The Islamic College).
2013-09-12 1.9 COMMIT-stage validation 1.4 The following update has been applied to COMMIT-stage rules:
Amendments to existing rules:
ModuleSubject.COSTCN.Exception.2 updated with a note to clarify that for a match on AcademicCostCentres.ACCENTRE to ModuleSubject.COSTCN there must be at least one student studying that module.
2013-08-29 1.8 Instance.FEEREGIME 1.7 Business rule 14 updated in line with the change of guidance for institutions in Northern Ireland for the coding of FEEREGIME.
2013-08-29 1.8 Instance.NHSEMP 1.2 Valid entry 'X25 Public Health England' added.
2013-08-29 1.8 Module.TINST 1.5 Addition of valid entries 10001838 Dance Voice; 10007838 Royal Welsh College of Music and Drama; 10018007 Canterbury Steiner School Ltd; 10022087 Futureworks Training Limited (t/a Futureworks); 10023230 The Benenden Hospital Trust (t/a Benenden Hospital); 10042478 Pilgrims Hospices in East Kent.
2013-08-29 1.8 Business rules 1.3 Instance.FEEREGIME.BusinessRule.14 updated in line with the change of guidance for institutions in Northern Ireland for the coding of FEEREGIME.
2013-08-29 1.8 COMMIT-stage validation 1.3 The following updates have been applied to COMMIT-stage rules:
Amendments to existing rules:
Instance.FEEREGIME.Exception.1 updated in line with the change of guidance for institutions in Northern Ireland for the coding of FEEREGIME.
Instance.SSN.Exception.4 and 5 updated to only report significant numbers of missing SSNs for instances with FUNDCODE = 1 and 7.
New rules added:
Instance.SSN.Exception.6 added for SSNs that link to the data supplied by the SLC to report where dates of birth differ.
Instance.SSN.Exception.7 added for institutions in England, Nothern Ireland and Wales to report SSNs that do not link to the data supplied by the SLC.
Instance.SSN.Exception.8 and 9 added for institutions in Scotland to report SSNs that do not link to the data supplied by the SLC.
2013-08-29 1.8 Check documentation 1.1 Minor formatting changes made to align with the version available through the collection system.
2013-08-29 1.8 Coverage of the record 1.3 Teach First added to list of ITT courses excluded from Student return.
2013-07-30 1.7 Course.REDUCEDC 1.4 Business rule 11 updated to correct the UKPRN for the Anglo-European College of Chiropractic from 110000163 to 10000163.
2013-07-30 1.7 CourseSubject.SBJCA 1.3 Link to the full JACS 3.0 classification added to Notes.
2013-07-30 1.7 Instance.FEEREGIME 1.6 Guidance in Notes updated to seperate out the guidance specific to Northern Ireland. This guidance now states the expectation that the majority of NI domiciled students would be returned using code 10. Business Rule 14, and COMMIT-stage rules 1 and 2, will be updated in line with this change for the maintenance release at the end of August.
2013-07-30 1.7 Instance.MCDATE 1.2 Guidance in Notes updated for students who are non-active for an entire reporting period.
2013-07-30 1.7 Module.MODSBJ 1.1 Link to the full JACS 3.0 classification added to Notes.
2013-07-30 1.7 Module.TINST 1.4 Addition of new valid entries:
10032071 The Cambridge Crystallographic Data Centre
10034200 Pen Green Children and Families and Research Centre
10042093 Matrix Training Consultancy Limited (t/a Matrix Training Consultancy Ltd)
2013-07-30 1.7 QualificationsOnEntry.QUALGRADE 1.2 Addition of valid entries HC, HD, I, J, and K.
2013-07-30 1.7 Student.DISABLE 1.1 Additional guidance added to Notes, specifying how to return students entering from 2010/11 for whom no disability status is known.
2013-07-30 1.7 Check documentation 1.0 This document has been added to the 'Data collection' section.
2013-07-30 1.7 Check documentation definitions and notes 1.0 This document has been added to the 'Data collection' section.
2013-07-30 1.7 C12051 Check documentation guide 1.0 This document has been added to the 'Data collection' section.
2013-07-30 1.7 COMMIT-stage validation 1.2 The following updates have been applied to COMMIT-stage rules:
Amendments to existing rules:
Instance.GROSSFEE.Exception.1 and 2 updated to validate NCTL funded ITT courses against OFFA agreements.
2013-07-30 1.7 File Structure - Data Supply 1.1 Correction made to the COST CENTRE table, correcting the length of ModuleSubject.COSTCN to 3 characters. Downloadable schema and sample data adjusted to match.
2013-07-30 1.7 Fixed database facility 1.0 This document has been added to the 'Additional guidance' section.
2013-07-30 1.7 Further guidance on reporting qualifications on entry 1.4 Additional QUALGRADEs supplied by UCAS in the 2012/13 UCAS data for HESA transaction added to the appropriate QUALTYPE.
2013-07-30 1.7 Understanding the NSS reports 1.1 Correction of the text in example 'Calculating the expected end date 'EXPEND'' to reference Instance.ENDDATE being excluded from the survey population rather than Instance.EXCHANGE.
2013-06-25 1.6 Field list and detail n/a All references to the Teaching Agency (TA) have been replaced with the National College for Teaching and Leadership (NCTL), to reflect that on 1 April 2013 the National College merged with the Teaching Agency to become the National College for Teaching and Leadership.
2013-06-25 1.6 Course.COURSEAIM 1.2 Business rule 7 updated to add M44 to the list of valid course aims for NCTL funded Inset courses.
2013-06-25 1.6 Course.REDUCEDC 1.3 Business rule 11 updated to reflect the alternative providers who will be submitting data to HESA.
2013-06-25 1.6 Course.TTCID 1.2 Business rule 20 updated to reflect the alternative providers who will be submitting data to HESA.
2013-06-25 1.6 CourseSubject.SBJCA 1.2 Guidance amended to clarify that JACS3 code 'Y000' cannot be returned in CourseSubject.SBJCA for ITT students. Business rules 5 and 14 updated with codes C900 and F900 replacing C000 and F000. Business rule 24 updated with codes I200 and C900 replacing G500 and C000.
2013-06-25 1.6 EntryProfile.QualificationsOnEntry 1.3 Coverage statement corrected for English institutions to include Access qualifications in the list of required EntryProfile.QUALENT3 codes. Notes updated to reflect this change.
2013-06-25 1.6 Instance.FEEREGIME 1.5 Business rule 11 updated for higher education institutions in Scotland to allow Instance.FEEREGIME to be returned for Course.COURSEAIM H88.
2013-06-25 1.6 Instance.FUNDCODE 1.2 Guidance amended in the Notes section, to specify that where there is an EU public source funding a certain number of places, these places should be returned as non-fundable in Instance.FUNDCODE.
2013-06-25 1.6 Instance.GROSSFEE 1.5 Additional guidance added to the Notes section, clarifying that instances where the NHS (or another body) pays a per-capita charge equivalent to a fee should be recorded in Instance.GROSSFEE; how to return non-standard instance years; and how students who leave part-way through their year should be treated. Business rules 6, 7, 8, 9, 14 and 15 updated for institutions in England for H and I level courses which are defined as PGT level for HESES to validate fees as PGT. Also to exclude Department of Health funded instances from OFFA threshold checks.
2013-06-25 1.6 Instance.NETFEE 1.5 Additional guidance added to the Notes section, clarifying how to return non-standard instance years, and how students who leave part-way through their year should be treated.
2013-06-25 1.6 Instance.REDUCEDI 1.2 Business rule 12 updated to reflect the alternative providers who will be submitting data to HESA.
2013-06-25 1.6 Instance.RSNEND 1.2 Business rule 7 updated to reflect the alternative providers who will be submitting data to HESA.
2013-06-25 1.6 Instance.SPECFEE 1.2 Business rule 15 updated to replace course aim M78 with M88 as the PGT architects course eligible for regulated fees.
2013-06-25 1.6 Instance.STULOAD 1.2 Business rule 7 updated to allow an Instance.STULOAD of zero for 08 reduced returns.
2013-06-25 1.6 Module.TINST 1.3 Following updates applied to Module.TINST:
Addition of new valid entries:
10003566 'Kensington Education Foundation Ltd (t/a Kensington College of Business)'
10026767 'Dartington Trust (The) (t/a Schumacher College)'
Teaching institution mergers:
10002144 'Easton College' and 10004910 'Otley College of Agriculture and Horticulture' have been removed, a new valid entry of 10037344 'Easton and Otley College' has been added.
2013-06-25 1.6 Business rules 1.2 Following updates applied to Business rules:
Amendments to existing rules:
Course.COURSEAIM.BusinessRule.7
Course.REDUCEDC.BusinessRule.11
Course.TTCID.BusinessRule.20
CourseSubject.SBJCA.BusinessRule.5, 14, and 24
Instance.FEEREGIME.BusinessRule.11
Instance.GROSSFEE.BusinessRule.6, 7, 8, 9, 14, and 15
Instance.REDUCEDI.BusinessRule.12
Instance.RSNEND.BusinessRule.7
Instance.SPECFEE.BusinessRule.15
Instance.STULOAD.BusinessRule.7
2013-06-25 1.6 COMMIT-stage validation 1.1 Following updates applied to COMMIT-stage rules:
New rules added:
Instance.GROSSFEE.Exception.1, 2, 3, 4, 5, 6, 7, and 8 added for institutions in England to validate gross fee against OFFA agreements for undergraduate and postgraduate ITT courses where the student is eligible for statutory student finance.
Instance.INITIATIVES.Exception.8 added for institutions in Wales to check the count of instances compared to the numbers expected by HEFCW. This rule will only apply to the One Wales Scheme for C12051.
Instance.NETFEE.Exception.1, 2 added as data credibility checks in support of checkdoc reporting in the new fees tables.
ModuleSubject.COSTCN.Exception.1, 2 added to compare and validate the cost centres returned in the student collection with the cost centres returned in the Institution profile record.
Amendments to existing rules:
Instance.CAMPID.Exception.1 updated to replace the reference to the Campus record with Institution profile record.
Instance.FUNDCODE.Exception.5 updated to replace the reference to the NLIAH with Welsh Government following NLIAH's closure on 31 March 2013.
Instance.INITIATIVES.Exception.1 updated for institutions in England to change the tolerance. This rule will only apply to NSP for C12051.
Instance.SSN.Exception.4 updated to correct a typo to use 'Instance.MODE = 01, 02, 23, 24, 25, 52 or 53', rather than 'Instance.MODE = 01, 02, 23, 24, 25, 53 or 53'.
2013-06-25 1.6 Commonly used acronyms 1.5 Additional acronym added for the National College for Teaching and Leadership (NCTL), who were formed upon the merger of the Teaching Agency and the National College on April 1st 2013.
2013-06-25 1.6 Coverage of the record 1.2 All references to the Teaching Agency (TA) in the coverage have been replaced with the National College for Teaching and Leadership (NCTL), to reflect that on 1 April 2013 the National College merged with the Teaching Agency to become the National College for Teaching and Leadership.
2013-06-25 1.6 File Structure - HIN FE Report A, B and C 1.1 Field SEXID_GENDER_T in Report A amended to indicate from where the field is populated.
2013-06-25 1.6 File Structure - HIN HE Report A, B and C 1.1 Field SEXID_GENDER_T in Report A amended to indicate from where the field is populated.
2013-06-25 1.6 HIN-stage validation 1.1

Rules updated:
Instance.MCDATE.HIN.3 amended to include instances where Instance.REDUCEDI is 00 or 04.

2013-06-25 1.6 HUSID look-up service n/a A link to the revised HUSID look-up service has been added under the 'Supporting documents' section.
2013-06-25 1.6 Understanding the NSS reports 1.0 First addition of this document to the 'Further guidance' section, having previously been available in the Support Centre.
2013-06-25 1.6 Unistats (formerly Teaching Quality Information (TQI)) 1.1 Additional guidance added surrounding subject data. Table three has been updated to use the derived subject fields from XJACSLEVX01.
2013-04-30 1.5 Course.CourseSubject 1.2 Business rule 2 amended to enforce coverage for SLC attendance confirmation (08) reduced return and the Unistats (09) reduced return.
2013-04-30 1.5 Course.AWARDBOD 1.4 Business rule 1 added to enforce coverage of the field. Business rule 2 added to ensure that awarding bodies are not duplicated. Business rules 3 and 4 added to validate that Edexcel and SQA can only be returned as the awarding bodies for eligible course aims (J30 and C30).
2013-04-30 1.5 Course.COURSEAIM 1.1 Guidance relating to research based higher degrees amended to refer to their need for compliance with chapter B11 (Research degrees) of the QAA’s ‘UK Quality Code for Higher Education’. Business rules 1, 2 and 9 updated for the addition of H62 to the coding frame. Business rule 3 updated for the introduction of TTCID codes G and H (School Direct initiatives).
2013-04-30 1.5 Course.FEQAIMC 1.2 Business rule 5 amended as MSFUND code 05 is no longer valid. Business rule 6 added to prevent learning aim 66666666 being returned by institutions in England.
2013-04-30 1.5 Course.MSFUND 1.1 Business rule 1 updated as reduced return 02 is no longer valid. Also, this rule will now only apply to institutions in Northern Ireland, Scotland and Wales. Business rules 7, 11, 13, 14 and 16 updated for code 05 being removed from the coding frame. Business rule 10 updated for the introduction of TTCID codes G and H (School Direct initiatives). Business rule 17 added for institutions in England for the change of coverage of the field to exclude FE level and EFA/SFA funded courses. Business rule 6 deleted as superseded by business rule 10. Business rule 15 deleted as code 05 has been removed from the coding frame and the rule is no longer applicable.
2013-04-30 1.5 Course.REDUCEDC 1.2 Business rule 11 added for independent HE providers. Business rule 2 deleted as reduced return 01 can now be returned for FE, and 02 is no longer valid. Business rules 3, 5 and 7 deleted as reduced return 02 is no longer valid.
2013-04-30 1.5 Course.REGBODY 1.1 Business rule 1 updated for the addition of course aim H62 to the coding frame. Business rule 2 updated for a revision to the institutions expected to return social work courses approved by the HCPC. Business rule 3 deleted as code 04 has been removed from the coding frame.
2013-04-30 1.5 Course.TTCID 1.1 Guidance added to Notes for the School Direct initiative. Business rule 1 updated for increased coverage for the Unistats (09) reduced return. Business rules 2, 4, 6 and 10 updated for the introduction of TTCID codes G and H (School Direct initiatives). Business rules 4 and 16 updated as the UKPRN for University of St Mark and St John changed from 10004206 to 10037449. Business rule 19 added as the planned school-led HEI provision initiatives (codes J and K) were not implemented. Business rule 20 added for independent HE providers. Error correction made on 2013-05-28: Guidance notes for Schools Direct initiatives Code H 'School Direct Training Programme (flexible)' has been updated following NCTL advice.
2013-04-30 1.5 CourseSubject.ITTSUBJECT 1.2 Business rule 1 updated for the introduction of TTCID codes G and H (School Direct initiatives).
2013-04-30 1.5 CourseSubject.SBJCA 1.1 Business rules 2 and 4 updated for the introduction of TTCID codes G and H (School Direct initiatives), and for the introduction of JACS3 coding. Business rules 5, 14, 15 and 16 updated for the introduction of TTCID codes G and H (School Direct initiatives). Business rules 8 and 9 updated for the addition of course aim H62 to the coding frame. Business rule 17 updated to include JACS3 code L541 (Community Justice) for HCPC approved courses. Business rule 3 deleted as it is now redundant based on the Instance.COMDATE check.
2013-04-30 1.5 CourseSubject.SBJPCNT 1.1 Business rule 2 updated for the introduction of TTCID codes G and H (School Direct initiatives).
2013-04-30 1.5 EntryProfile.QualificationsOnEntry 1.2 Guidance corrected in Notes to accurately restate the requirements expressed in the coverage statement.
2013-04-30 1.5 EntryProfile.DOMICILE 1.1 Valid entry PS relabelled from 'Occupied Palestinian Territories [Palestinian Territory, Occupied] {formerly West Bank (including East Jerusalem) and Gaza Strip}' to 'Occupied Palestinian Territories [Palestine, State of] {formerly West Bank (including East Jerusalem) and Gaza Strip}' to align with ISO 3166-1. Business rule 3 updated to stop DOMICILE being returned as unknown for the SLC attendance confirmation (08) reduced return as these students must be eligible to pay home fees.
2013-04-30 1.5 EntryProfile.POSTCODE 1.1 Clarification added to 'Examples', stating that validation of postcodes is performed against the Office for National Statistics Postcode Directory (ONSPD). Business rule 1 amended as postcode is required for the SLC attendance confirmation (08) reduced return.
2013-04-30 1.5 EntryProfile.QUALENT3 1.2 Additional guidance added to Notes, specifying that code X02 must only be used where a student does not hold any formal qualifications at level 3 or above. Business rule 1 updated to extend coverage to include the Unistats (09) reduced return. Business rule 6 added as code P91 is only valid for continuing students.
2013-04-30 1.5 Instance.QualificationsAwarded 1.1 Business rule 4 added as it is not valid to report awards using the SLC attendance confirmation (08) reduced return.
2013-04-30 1.5 Instance.LearnerEmploymentStatus 1.2 Business rules 1, 2 and 3 added to enforce coverage of new entity.
2013-04-30 1.5 Instance.LearningDeliveryFAM 1.2 Business rules 1, 2 and 3 added to enforce coverage of new entity.
2013-04-30 1.5 Instance.LearnerFAM 1.2 Business rules 1 and 2 added to enforce coverage of new entity.
2013-04-30 1.5 Instance.ACTPROGROUTE 1.2 Business rules 1, 2 and 3 added to enforce coverage of new field.
2013-04-30 1.5 Instance.ADDSUPCT 1.1 Business rule 1 updated as reduced return 01 is now within coverage for FE for institutions in England.
2013-04-30 1.5 Instance.AIMTYPE 1.2 Business rules 1, 2 and 3 added to enforce coverage of new field.
2013-04-30 1.5 Instance.COMDATE 1.0 Business rule 5 added for new SLC attendance confirmation (08) reduced return.
2013-04-30 1.5 Instance.CSTAT 1.1 Business rule 1 updated as reduced return 02 is no longer valid. Business rule 6 added to ensure correct coding by institutions in England. Business rule 7 added to ensure correct coding by institutions in Wales.
2013-04-30 1.5 Instance.DESTOCM 1.1 Valid entry PS relabelled from 'Occupied Palestinian Territories [Palestinian Territory, Occupied] {formerly West Bank (including East Jerusalem) and Gaza Strip}' to 'Occupied Palestinian Territories [Palestine, State of] {formerly West Bank (including East Jerusalem) and Gaza Strip}' to align with ISO 3166-1.
2013-04-30 1.5 Instance.DHFUND 1.2 Valid entries for Local Education and Training Boards (LETBs) added, which come into existence from April 1st 2013. Additional guidance added to Notes reflecting this.
2013-04-30 1.5 Instance.DHREGREF 1.1 Reason required amended to remove the word 'existing', as this field collects information for both existing and new members. Business rule 1 updated for the addition of course aim H62 to the coding frame.
2013-04-30 1.5 Instance.DISTLEARNSLN 1.2 Business rules 1, 2 and 3 added to enforce coverage of new field.
2013-04-30 1.5 Instance.DISUPFAC 1.1 Business rule 1 has been changed to a warning and updated as reduced return 01 is now within coverage for FE for institutions in England.
2013-04-30 1.5 Instance.EMPROLE 1.1 Business rule 1 updated as reduced return 02 is no longer valid and reduced return 01 now extends to FE. Business rule 3 updated as code 8 is no longer valid.
2013-04-30 1.5 Instance.ENDDATE 1.1 Business rule 1 updated to ensure an end date is returned for the SLC attendance confirmation (08) reduced return. Business rule 9 updated as reduced return 02 is no longer valid.
2013-04-30 1.5 Instance.EXCHANGE 1.1 Business rule 1 updated to extend coverage to include the Unistats (09) reduced return.
2013-04-30 1.5 Instance.FEEELIG 1.1 Business rule 1 updated to extend coverage to include the Unistats (09) reduced return. Business rules 3 and 4 updated as Instance.FUNDCODE code 4 is no longer a valid value.
2013-04-30 1.5 Instance.FEEREGIME 1.4 Guidance in the Notes section revised and updated for clarity. Coverage amended to remove Instance.MODE valid entries 73 and 74 from the English undergraduate statement, as these codes are applicable to postgraduate instances only. Notes updated to change guidance for Scotland. Business rules 1, 2, 3 and 4 added for institutions in England to enforce coverage. Business rules 5, 6, 7 and 8 added for institutions in Northern Ireland to enforce coverage. Business rules 9, 10 and 11 added for institutions in Scotland to enforce coverage. Business rules 12 and 13 added for institutions in Wales to enforce coverage. Business rule 14 added for institutions in England, Northern Ireland and Wales to warn on use of code 10 for courses starting after 31 August 2012. Business rule 15 added for institutions in Wales as code 20 not valid for courses starting prior to 1 September 2012. Business rule 16 added for institutions in England and Northern Ireland to warn on use of code 20 for courses starting prior to 1 September 2012.
2013-04-30 1.5 Instance.FEOUTCOME 1.2 Business rule 1 added to prevent field being returned for continuing instances. Business rules 2 and 3 added to enforce coverage of new field. Business rule 4 added to restrict FEOUTCOME value returned for successfully completed instances. Business rule 5 added to restrict FEOUTCOME value returned for withdrawn instances.
2013-04-30 1.5 Instance.FESTUMK 1.2 Business rule 1 updated as FESTUMK not required for the new reduced returns. Business rule 2 updated for MSFUND code 05 being removed from the coding frame.
2013-04-30 1.5 Instance.FROUTARR 1.1 Business rule 1 updated as reduced return 01 is now within coverage for FE for institutions in England.
2013-04-30 1.5 Instance.FTEMETHOD 1.1 Additional guidance added to Notes concerning activity which spans reporting years.
2013-04-30 1.5 Instance.FUNDCODE 1.1 Business rule 4 updated for the addition of course aim H62 to the coding frame. Business rules 5, 12 and 20 updated as Instance.FUNDCODE code 4 is no longer a valid value. Business rule 7 updated for the introduction of TTCID codes G and H (School Direct initiatives). Business rule 9 updated for the introduction of TTCID codes G and H (School Direct initiatives) and the removal of FUNDCODE code 4 from the coding frame. Business rule 23 deleted as Instance.FUNDCODE code 4 is no longer a valid value in the coding frame.
2013-04-30 1.5 Instance.FUNDLEV 1.1 Business rules 3, 4 and 9 updated for the addition of course aim H62 to the coding frame.
2013-04-30 1.5 Instance.FUNDMODEL 1.2 Business rules 1, 2 and 3 added to enforce coverage of new field.
2013-04-30 1.5 Instance.FWORKCODE 1.2 Business rules 1, 2 and 3 added to enforce coverage of new field.
2013-04-30 1.5 Instance.GLHRS 1.1 Business rule 1 updated as reduced return 02 is no longer valid and reduced return 01 now extends to FE.
2013-04-30 1.5 Instance.GROSSFEE 1.4 Guidance in the Notes section revised and updated for clarity. Business rule 1 added to enforce coverage of the field. Business rule 2 added to stop the field being returned outside of coverage based on Instance.FEEREGIME. Business rules 3 and 4 added to validate GROSSFEE in relation to NETFEE. Business rule 5 added for institutions in Northern Ireland and Scotland to validate that the maximum value for GROSSFEE is not exceeded. Business rules 6 - 15 added for institutions in England to check that GROSSFEE not returned as a higher value than expected in error.
2013-04-30 1.5 Instance.INITIATIVES 1.3 Business rule 6 updated for institutions in England for codes 1, 3, 4 and 5 being removed from the coding frame and code A being added. Business rule 7 updated for institutions in Wales for codes 8 and 9 being added to the coding frame. Business rule 9 updated to allow code B (Access to HE diploma marker) to be returned for continuing students. Business rule 10 added for institutions in England to validate that code A (NSP) is only returned for eligible students. Business rule 11 added for institutions in Wales to validate that code 8 (One Wales Scheme) is only returned by institutions in receipt of funding. Business rule 12 added for institutions in England to validate that code 2 (Employer engagement co-funded students) is only returned by institutions in receipt of funding. Business rule 2 deleted as codes 3, 4 and 5 have been removed from the coding frame.
2013-04-30 1.5 Instance.ITTPHSC 1.2 Coverage statement corrected to reference Instance.REDUCEDI rather than Course.REDUCEDC. Business rule 1 updated for the introduction of TTCID codes G and H (School Direct initiatives) and to validate coverage against instance rather than course for reduced returns. Business rule 6 updated for the introduction of TTCID codes G and H (School Direct initiatives).
2013-04-30 1.5 Instance.ITTSCHMS 1.2 Business rule 1 updated for the introduction of TTCID codes G and H (School Direct initiatives).
2013-04-30 1.5 Instance.LEARNDIF 1.1 Business rule 1 updated as reduced return 01 is now within coverage for FE for institutions in England.
2013-04-30 1.5 Instance.LEARNPLANENDDATE 1.2 Additional guidance on the format of dates added to Notes. Business rules 1, 2 and 3 added to enforce coverage of new field. Business rule 4 added to prevent planned end date being before the start of the instance.
2013-04-30 1.5 Instance.LOADYRA 1.1 Business rule 1 updated as LOADYRA not required for the new reduced returns.
2013-04-30 1.5 Instance.LOADYRB 1.1 Business rule 1 updated as LOADYRB not required for the new reduced returns.
2013-04-30 1.5 Instance.LOCSDY 1.1 Guidance on the definition of 'distance learning' has been added to Notes. Business rule 1 updated to extend coverage to include the Unistats (09) reduced return.
2013-04-30 1.5 Instance.MCDATE 1.1 Business rule 10 added to stop the field being returned with a date prior to COMDATE
2013-04-30 1.5 Instance.MODE 1.1 Business rule 3 updated for the introduction of TTCID codes G and H (School Direct initiatives). Business rule 20 updated for the addition of course aim H62 to the coding frame.
2013-04-30 1.5 Instance.MSTUFEE 1.1 Business rule 1 updated as reduced return 02 is no longer valid.
2013-04-30 1.5 Instance.NETFEE 1.4 Guidance in the Notes section revised and updated for clarity. Business rule 1 added to enforce coverage of the field. Business rule 2 added to stop the field being returned outside of coverage based on Instance.FEEREGIME. Business rule 3 added to validate that NETFEE is returned where GROSSFEE exists. Business rule 4 added to validate NETFEE for full-year outgoing ERASMUS.
2013-04-30 1.5 Instance.NHSEMP 1.1 Valid entries revised in line with the codes issued by the Health and Social Care Information Centre (HSCIC) for clinical commissioning groups. Defunct codes for ambulance trusts, strategic health authorities, and special health authorities removed. Notes updated to reflect these changes.
2013-04-30 1.5 Instance.NOUNTACH 1.1 Business rules 1 and 3 updated to remove reference to institutions England.Business rule 2 updated to prevent data being returned by institutions England.
2013-04-30 1.5 Instance.NUMUNITS 1.1 Business rules 1 and 3 updated to remove reference to institutions England. Business rule 2 updated to prevent data being returned by institutions England.
2013-04-30 1.5 Instance.PHDSUB 1.1 Business rule 9 updated and business rule 13 added for the change in guidance when PhDs not submitted for health reasons.
2013-04-30 1.5 Instance.PROGRESS 1.1 Business rule 1 updated as reduced return 02 is no longer valid and PROGRESS is now only applicable to institutions in Wales. Business rule 4 amended to restrict the rule to institutions in Wales. Business rule 5 wording has been updated. Business rule 6 amended to stop field being returned by institutions in England. Business rule 7 amended to remove reference in England. Business rule 10 amended to restrict the rule to institutions in Wales. Business rule 2 deleted as values have been removed from the coding frame. Business rules 3 and 8 deleted as institutions in England can no longer return this field.
2013-04-30 1.5 Instance.PROGTYPE 1.2 Business rules 1, 2 and 3 added to enforce coverage of new field.
2013-04-30 1.5 Instance.PROPFUNDREMAIN 1.2 Business rules 1, 2 and 3 added to enforce coverage of new field.
2013-04-30 1.5 Instance.PWAYCODE 1.2 Business rules 1, 2 and 3 added to enforce coverage of new field.
2013-04-30 1.5 Instance.RECFEE 1.1 Business rule 1 updated as reduced return 01 is now within coverage for FE for institutions in England.
2013-04-30 1.5 Instance.REDUCEDI 1.1 Business rule 12 added for independent HE providers. Business rule 1 deleted as reduced return 01 can now be returned for FE, and 02 is no longer valid. Business rules 4, 5 and 6 deleted as reduced return 02 is no longer valid.
2013-04-30 1.5 Instance.RSNEND 1.1 Business rule 1 amended to enforce coverage for the SLC attendance confirmation (08) reduced return and the Unistats (09) reduced return. The reference to reduced return 02 has been removed as it is no longer valid. Business rule 6 added to stop SLC attendance confirmation (08) reduced return being used to record completion of course. Business rule 7 added for independent HE providers.
2013-04-30 1.5 Instance.SPECFEE 1.1 Business rule 12 updated for the introduction of TTCID codes G and H (School Direct initiatives). Business rule 15 added for institutions in England to ensure that regulated fees only returned for courses where regulated fees can apply.
2013-04-30 1.5 Instance.SPLENGTH 1.1 Business rule 1 updated as reduced return 02 is no longer valid, and to enforce coverage for the Unistats (09) reduced return.
2013-04-30 1.5 Instance.SSN 1.2 Guidance amended in Notes to more explicitly state the structure of the SSN. Business rule 1 added to stop SSN being returned for courses not eligible for student support. Business rule 2 added for institutions in England, Northern Ireland and Wales to stop SSN being returned for students who are not eligible to pay home fees. Business rule 3 added to ensure that the SSN is in a valid format. Business rule 4 added to ensure SSN returned for the SLC attendance confirmation (08) reduced return.
2013-04-30 1.5 Instance.STULOAD 1.1 Business rule 1 updated as reduced return 02 is no longer valid, and to enforce coverage for the Unistats (09) reduced return. Business rule 5 updated to exclude PGR instances and APEL modules from the sum of Module.FTE. The coding for business rules 12 and 13 updated to exclude cases where TYPEYR is not in the coverage of a reduced return.
2013-04-30 1.5 Instance.TREFNO 1.2 Business rules 1 and 3 updated for the introduction of TTCID codes G and H (School Direct initiatives).
2013-04-30 1.5 Instance.TYPEYR 1.1 Business rule 1 updated to extend coverage to include the Unistats (09) reduced return. Business rules 8 and 9 added for institutions in England and Northern Ireland to validate that codes 3, 4 and 5 are used correctly.
2013-04-30 1.5 Instance.UNITLGTH 1.1 Business rule 1 updated as reduced return 02 is no longer valid, and to enforce coverage for the Unistats (09) reduced return.
2013-04-30 1.5 Instance.WITHDRAWREASON 1.2 Coverage statement revised to remove code 99 from FUNDMODEL clause. Statement reordered for clarity. Business rules 1, 2 and 3 added to enforce coverage of new field.
2013-04-30 1.5 Instance.YEARPRG 1.1 Business rule 1 updated to extend coverage to include the Unistats (09) reduced return. Business rule 3 updated and rule 5 added to validate that YEARPRG is not greater that the expected length of the course regardless of mode of study. Business rule 4 add to validate that where a course includes a foundation year, the expected length of the course is longer than one year. Business rule 6 added for institutions in England, Northern Ireland and Wales to validate that year of course is returned where there is a defined normal length for the programme of study. Business rule 7 added for institutions in Scotland to validate that year of course is returned for structured taught courses where there is a defined normal length for the programme of study.
2013-04-30 1.5 Instance.YEARSTU 1.1 Business rule 3 updated to exclude modes 73 and 74 from the coverage of the rule.
2013-04-30 1.5 Institution.INSTAPP 1.1 Business rule 3 amended to enforce coverage for the SLC attendance confirmation (08) reduced return and the Unistats (09) reduced return. The reference to 04 reduced return has been removed in line with the change in coverage for LOADYRA/B for C11051.
2013-04-30 1.5 LearnerEmploymentStatus.EmploymentStatusMonitoring 1.2 Business rule 1 added to enforce coverage of new entity.
2013-04-30 1.5 LearnerEmploymentStatus.EMPID 1.2 Business rule 1 added to enforce coverage of new field.
2013-04-30 1.5 LearnerEmploymentStatus.WORKLOCPOSTCODE 1.2 Business rule 1 added to enforce coverage of new field.
2013-04-30 1.5 Module.FRANIND 1.2 Business rule 1 added to stop this field being returned by institutions in England, Northern Ireland and Scotland. Business rules 2 and 3 added for institutions in Wales to validate that the data is consistent with Module.PCOLAB.
2013-04-30 1.5 Module.TINST 1.2 Addition of new valid entries:
10031982 BPP University College
10007937 GSM London
10035638 Institute of Contemporary Music Performance
10023454 Moorlands College
10005415 Redcliffe College
10005470 Richmond, The American International University in London
10039956 The University of Law

Renaming of existing valid entries:
10000163 Anglo-European College of Chiropractic to 10000163 AECC Chiropractic College
10000385 The Arts University College at Bournemouth to 10000385 The Arts University Bournemouth
10020416 Assemblies of God Incorporated (t/a Mattersey Hall) to 10020416 Mattersey Hall
10007811 Bishop Grosseteste University College Lincoln to 10007811 Bishop Grosseteste University
10000911 British College Of Naturopathy And Osteopathy to 10000911 British Council of Osteopathic Medicine
10003863 Leeds Trinity University College to 10003863 Leeds Trinity University
10007832 Newman University College to 10007832 Newman University
10004775 Norwich University College of the Arts to 10004775 Norwich University of the Arts
10008640 University College Falmouth to 10008640 Falmouth University

Renamed and renumbered valid entries:
10002901 Harper Adams University College to 10040812 Harper Adams University
10004206 University College Plymouth St Mark and St John to 10037449 University of St Mark and St John
2013-04-30 1.5 QualificationsAwarded.CLASS 1.1 Business rule 3 updated to remove course aims I00, I11 and I16 as it was conflicting with business rule 5.
2013-04-30 1.5 QualificationsAwarded.OUTCOME 1.2 Business rule 3 updated for the introduction of TTCID codes G and H (School Direct initiatives).
2013-04-30 1.5 QualificationsAwarded.QUAL 1.1 Business rules 2 and 3 updated for the addition of code H62 to the coding frame. Business rule 12 added to validate that PhDs are only awarded to postgraduate research students.
2013-04-30 1.5 QualificationsOnEntry.QUALSBJ 1.1 Addition of new valid entries C66 'Cornish' and S18 'Statistics (MEI)'.
2013-04-30 1.5 QualificationsOnEntry.QUALTYPE 1.1 Addition of new QUALTYPEs G6, G7 and G8 to cover Graded Dance qualifications. Business rule 3 updated for institutions in England for the introduction of new codes for Access to HE Diplomas. Business rule 4 added to check that where QUALENT3 = P50 the qualifications on entry data includes an A-level.
2013-04-30 1.5 Student.ETHNIC 1.3 Business rule 2 amended to enforce coverage for SLC attendance confirmation (08) reduced return. Business rule 3 added for the introduction of codes 13 and 19 to the coding frame for institutions in Scotland.
2013-04-30 1.5 Student.FNAMES 1.1 Business rule 1 amended to enforce coverage for SLC attendance confirmation (08) reduced return and the Unistats (09) reduced return.
2013-04-30 1.5 Student.NATION 1.1 Valid entry PS relabelled from 'Occupied Palestinian Territories [Palestinian Territory, Occupied] {formerly West Bank (including East Jerusalem) and Gaza Strip}' to 'Occupied Palestinian Territories [Palestine, State of] {formerly West Bank (including East Jerusalem) and Gaza Strip}' to align with ISO 3166-1.
2013-04-30 1.5 Student.NATIOND 1.1 Business rule 1 updated as reduced return 02 is no longer valid.
2013-04-30 1.5 Student.RELBLF 1.2 Business rules 1 to 4 added to check that codes which are only valid in specific countries are used correctly.
2013-04-30 1.5 Student.SCN 1.1 Business rules 2 and 3 updated to remove the reference to reduced returns in line with the coverage in the manual.
2013-04-30 1.5 Student.SURNAME 1.1 Business rule 1 amended to enforce coverage for the SLC attendance confirmation (08) reduced return and the Unistats (09) reduced return.
2013-04-30 1.5 Student.TTPCODE 1.1 Clarification added to 'Examples', stating that validation of postcodes is performed against the Office for National Statistics Postcode Directory (ONSPD).
2013-04-30 1.5 Student.ULN 1.1 Business rule 3 for institutions in England as ULN is now compulsory for SFA/EFA funded students.
2013-04-30 1.5 Student.WELSSP 1.1 Business rule 1 updated as reduced return 02 is no longer valid.
2013-04-30 1.5 StudentOnModule.APEL 1.2 Business rules 1 and 2 added to enforce coverage for institutions in Wales only.
2013-04-30 1.5 Business rules 1.1 The Business rules have been updated in this document to incorporate changes to the 2012/13 record since 2011/12.
2013-04-30 1.5 C12051CodeLists.xsd n/a The HESAINST element, formerly used to support validation in Student.HUSID, has been removed. The contents of HESAINST did not appear in the manual.
2013-04-30 1.5 COMMIT-stage validation 1.0 The first release of the COMMIT-stage validation document under 'Data Collection', with the following changes since the 2011/12 rules:

New rules added:
Course.AWARDBOD.Exception.1,2,3,4
Course.MSFUND.Exception.3
EntryProfile.QUALENT3.Exception.9,10,11
Instance.ENDDATE.Exception.1,2
Instance.FEEREGIME.Exception.1,2
Instance.INITIATIVES.Exception.6,7
Instance.MODE.Exception.3,4,5,6
Instance.REDUCEDI.Exception.1
Instance.SSN.Exception.1,2,3,4,5
Instance.STULOAD.Exception.10,11,12,13
Instance.YEARSTU.Exception.3,4,5,6
Module.FRANIND.Exception.1
Student.GENDERID.Exception.1
Student.RELBLF.Exception.1
Student.SEXID.Exception.1
Student.SEXORT.Exception.1,2,3
StudentOnModule.APEL.Exception.1

Rules updated:
Course.BITTM.Exception.2 updated for the merger of University of Wales Trinity Saint David and Swansea Metropolitan University.
Course.FEQAIMC.Exception.1 has been amended as learning aim 66666666 can no longer be returned by institutions in England and the rule has been upgraded to an error.
Course.REGBODY.Exception.1,2,3 updated to change references to the GSCC to the HCPC.
EntryProfile.QUALENT3.Exception.5 updated to allow QUALENT3 codes X00 and X01 (Access to HE Diplomas) to have a tariff score greater than zero.
EntryProfile.QUALENT3.Exception.7 amended for the introduction of code 94. It is not valid where all qualifications on entry are non-tariff bearing.
EntryProfile.UCASAPPID.Exception.1 amended to exclude the SLC attendance confirmation (08) reduced return from the population. EntryProfile.QualificationsOnEntry.Exception.6,7,8,9,10 updated to replace code P91 with P93 and P94, and add P47 to the coverage of the rules.
EntryProfile.QualificationsOnEntry.Exception.11 updated updated to add EntryProfile.QUALENT3 codes X00 and X01 (Access to HE Diplomas) to the coverage of the rule as they are now being treated as level 3 qualifications.
Instance.INITIATIVES.Exception.5 updated for institutions in England for the new Access to HE diploma codes in QualificationsOnEntry.QUALTYPE.
QualificationsOnEntry.QUALGRADE.Exception.6,7,8,9 updated for institutions in England for the new Access to HE diploma codes in QualificationsOnEntry.QUALTYPE.
Student.HUSID.Exception.2 updated to replace the reference to GENDER with the new field Student.SEXID.
Student.NATIOND.Exception.1 updated as reduced return 02 is no longer valid.

Rules deleted:
Instance.SKEITT.Exception.1
QualificationsOnEntry.QUALTYPE.Exception.1
Student.GENDER.Exception.2

2013-04-30 1.5 Derived field specifications n/a First release of the derived field specifications for this collection, added under 'Downloadable files'.
2013-04-30 1.5 File Structure - Data Supply 1.0 First issue of this document for 2012/13, linked from 'File structures for downloadable files' under 'Additional guidance'. Addition of five fields to the CORE table (with one removal and one substitution), one to the MODULE table, two to the QUALIFICATIONS ON ENTRY table, and the addition of new tables STUDENT ON MODULE and COURSE. Downloadable schemas and sample data adjusted or created to demonstrate these changes.
2013-04-30 1.5 File Structure - DLHE target population (POPDLHE) 1.0 First issue of this document for 2012/13, linked from 'File structures for downloadable files' under 'Additional guidance'.
2013-04-30 1.5 File Structure - HIN FE Report A, B and C 1.0 First issue of this document for 2012/13. GENDER replaced with SEXID, GENDER_T with SEXID_GENDER_T in Table A. Linked from 'File structures for downloadable files' under 'Additional guidance'.
2013-04-30 1.5 File Structure - HIN HE Report A, B and C 1.0 First issue of this document for 2012/13. GENDER replaced with SEXID, GENDER_T with SEXID_GENDER_T in Table A. Linked from 'File structures for downloadable files' under 'Additional guidance'.
2013-04-30 1.5 File Structure - HIN Target List File specification (HE and FE) 1.0 First issue of this document, rolled for 2012/13 on with year references updated only. Linked from 'File structures for downloadable files' under 'Additional guidance'.
2013-04-30 1.5 File structures for National Student Survey (NSS) downloadable files 1.0 First issue of this document for 2012/13, linked from 'File structures for downloadable files' under 'Additional guidance'. Substitution of 'SEXID' for 'GENDER' compared to the 2011/12 version of this document.
2013-04-30 1.5 File structures for Unistats downloadable files 1.0 First issue of this document for 2012/13. These tables replace the former TQI tables, with downloadable schema and sample data files provided.
2013-04-30 1.5 Further guidance on reporting FE students 1.0 First addition of this document for 2012/13 under 'Additional guidance'.
2013-04-30 1.5 Further guidance on reporting qualifications on entry 1.3 Addition of new QUALTYPEs G6, G7 and G8 to the 'Planned for inclusion in the 2012/13 derived tariff calculation' section, to cover Graded Dance qualifications. Sentence added to state that only QUALGRADEs for level 3 qualifications are documented against their relevant QUALTYPEs.
2013-04-30 1.5 HIN-stage validation 1.0 The first release of the HIN-stage validation document under 'Data Collection', with following changes since the 2011/12 rules:

New rules added:
EntryProfile.NIDEPEND.HIN.2
Instance.LOADYRB.HIN.1
Instance.NUMHUS.HIN.9
Student.HUSID.HIN.1
Student.SEXID.HIN.1

Rules updated:
Instance.MCDATE.HIN.1 and 3 amended to include only instances where Instance.REDUCEDI is 00 or 04.
Instance.MCDATE.HIN.2 amended to include only instances where Instance.REDUCEDI is 00 or 04 and to exclude where Instance.ENDDATE is before the start of the reporting period.

Rules deleted:
Student.GENDER.HIN.1

2013-04-30 1.5 Reduced returns 1.2 Type 08 revised to state the coverage requirements for the Course entity. Student.SCN added to reduced return types 03 and 08. Student.SEXID added to type 09.
2013-04-30 1.5 Timescales for data collection 1.0 First release of this document under 'Data Collection'.
2013-04-30 1.5 Year-on-year-linking (HIN) 1.1 This document, formerly known as 'Year-on-year-linking (HIN)', has been renamed 'Understanding HIN' and substantially rewritten to provide additional guidance on student linking.
2013-02-27 1.5 Further information on the expansion of level 3 qualifications data for HEIs 1.3 Text changed in 'Options for satisfying the enhanced level 3 qualifications requirement on HEFCE-funded institutions that are UCAS members' to state that the HEFCE preference has reverted to either option 'a' or 'b', rather than 'c'. Additional text added to the section to describe HEFCE's motivation for this change. Title of document amended to remove the words 'in England', as files are available for HEIs in all administrations.
2013-01-18 1.4 Instance.INITIATIVES 1.2 Valid entry 2 'Employer engagement co-funded students' re-inserted into field, to allow students funded through transitional funding to be monitored.
2013-01-16 1.4 EntryProfile.QUALENT3 1.1 Additional guidance added to Notes, clarifying when valid entry P80 should be used for institutions in England.
2013-01-16 1.4 Instance.DHFUND 1.1 Additional guidance added to Notes, stating that SHAs will be replaced with new bodies for the 2013/14 Student record in order to reflect funding changes.
2013-01-16 1.4 Instance.FESTUMK 1.1 Coverage statement amended to state that this field is required for instances 'where Instance.REDUCEDI is 00, 01, 03 or 04', rather than 'unless Instance.REDUCEDI = 07' in order to exclude new reduced return types 08 and 09 in addition to 07.
2013-01-16 1.4 Student.RELBLF 1.1 Addition of the ECU definition of 'Spiritual' to Notes.
2013-01-16 1.4 Business rules 1.0 First release of business rules, rolled-on from C11051 unchanged. Added under 'Data Collection' section.
2013-01-16 1.4 Further guidance on reporting qualifications on entry 1.2 Additional guidance added to 'Planned for inclusion in the 2012/13 derived tariff calculation' clarifying that where a single QUALTYPE code has been assigned by UCAS to a qualification that is awarded at multiple levels, it is assumed to relate to the qualification at level 3 when returned to HESA.
2013-01-16 1.4 Further information on the expansion of level 3 qualifications data for HEIs in England 1.2 Text changed in 'Options for satisfying the enhanced level 3 qualifications requirement on HEFCE-funded institutions that are UCAS members' to state that the HEFCE preference is for option 'c' to be used, rather than 'a' or 'b'.
2013-01-16 1.4 Specification for the UCAS data for HESA transaction 2012/13 0.5 Amended version of the specification for the UCAS data for HESA transaction (formerly *J UCAS transaction) for 2012/13, with a change to 'Appendix D – List of Qualifications in QUALENT3' section. Tariff indicator corrected to 'N' for qualifications below Level 3.
2013-01-16 1.4 Validation overview 1.0 A section has been added to this document linking to the downloadable validation kit.
2012-11-29 1.3 Course.AWARDBOD 1.3 Coverage amended to add 'and Course.REDUCEDC is not 09' to the end of the existing statement, in order to accommodate the need to exclude this reduced return type. Data type amended to allow valid entries 1 - 4 to be validated against a range, rather than an ennumerated list.
2012-11-29 1.3 Course.REDUCEDC 1.1 Removal of valid entry 08 'Instances present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course' as this reduced return type is only valid at Instance level. Guidance added to Notes to specify this.
2012-11-29 1.3 CourseSubject.ITTSUBJECT 1.1 Coverage statement amended to include instances where Course.TTCID is G, H, J or K.
2012-11-29 1.3 EntryProfile.QualificationsOnEntry 1.1 Coverage amended to state that for institutions in England this field must be returned where EntryProfile.QUALENT3= P41, P42, P46, P47, P50, P51, P53, P62, P63, P64, P65, P68, P80, P93 or P94 and EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM. This sentence was previously a 'should', and for a more restricted subset of QUALENT3 codes. This change is due to the requirement for Level 3 qualifications on entry data for institutions in England.
2012-11-29 1.3 Course.CourseSubject 1.1 Coverage amended to add 'or Course.REDUCEDC=09' to the end of the existing statement, in order to accommodate this reduced return type.
2012-11-29 1.3 Instance.ITTPHSC 1.1 Coverage statement amended to include instances where Course.TTCID is G, H, J or K.
2012-11-29 1.3 Instance.ITTSCHMS 1.1 Coverage statement amended to include instances where Course.TTCID is 8, G, H, J or K.
2012-11-29 1.3 Instance.FEEREGIME 1.3 Coverage section revised to add clause restricting this field to instances where Instance.REDUCEDI is 00 (or 01 where applicable). England and Northern Ireland statements split into postgraduate and undergraduate statements for clarity, as Instance.MCDATE is only applicable to postgraduate instances. Clause excluding Course.TTCID code F added to England statement (undergraduate instances only).
2012-11-29 1.3 Instance.GROSSFEE 1.3 Coverage section revised to simplify the way the requirements of the devolved administrations are expressed. Statements are now expressed in terms of the dependency on Instance.FEEREGIME. No change to meaning.
2012-11-29 1.3 Instance.NETFEE 1.3 Coverage section revised to simplify the way the requirements of the devolved administrations are expressed. Statements are now expressed in terms of the dependency on Instance.FEEREGIME. No change to meaning.
2012-11-29 1.3 Instance.TREFNO 1.1 Coverage statement amended to include instances where Course.TTCID is G, H, J or K.
2012-11-29 1.3 Module.TINST 1.1 New valid entries added: 10001477 City of York Council; 10004694 North Lincolnshire Council; 10025471 INTO UEA LLP (t/a Into University of East Anglia); 10037922 Royal School of Church Music (The) (t/a RSCM); 10037968 Kent Association for the Blind. Deletion of valid entry 10003864 Leek College of Further Education and School of Art. Label change to valid entry due to a name change, from 10005700 Scottish Agricultural College to 10005700 SRUC.
2012-11-29 1.3 QualificationsAwarded.OUTCOME 1.1 Coverage statement amended to include instances where Course.TTCID is G, H, J or K.
2012-11-29 1.3 QualificationsOnEntry.QUALGRADE 1.1 Addition of valid entries #U# and NA in line with new grades, introduced by UCAS in the ABL transaction, for QUALTYPEs DA and UD respectively.
2012-11-29 1.3 RAEData.UOA2008 1.1 Amendment to the guidance specifying how to treat students with a supervisor who has not been explicitly allocated to a UOA: deletion of the phrase 'the student instance started after the 2008 RAE' as a reason for the supervisor not having been allocated; addition of text 'as despite being employed by the reporting institution at the time of the most recent RAE, they were not eligible for selection' to the final bullet point.
2012-11-29 1.3 C12051.xsd 1.3 Schema order has been revised to align more closely with the C11051 record, with new fields and entities added to the end of each entity, and existing fields kept in the same order.
2012-11-29 1.3 Further guidance on reporting qualifications on entry 1.1 Additional grades added in line with those introduced by UCAS in the ABL transaction:

B0, BR, BP, BS, BQAdded 'For legacy awards a grade of P(Pass), C(Credit) or D(Distinction) may be awarded.'
B1, B2, B3, B5, B6, 9BAdded U
D6, D7, D8Added X
EA, EIAdded M, D
UDAdded P, NA
Y1-Y9,YA,YB,YC,YD,YFAdded F
2012-11-29 1.3 Further information on the expansion of level 3 qualifications data for HEIs in England 1.1 Change of the date by which UCAS will provide data to member institutions from 'four weeks from delivery of the UCAS data for HESA transaction', to 'the end of January 2013'.
2012-11-29 1.3 Specification for the UCAS data for HESA transaction 2012/13 0.4 Addition of the specification for the UCAS data for HESA transaction (formerly *J UCAS transaction) for 2012/13, under the 'Specification of the UCAS data for HESA transaction' section.
2012-11-29 1.3 Reduced returns 1.1 Clarification added to reduced return type 09, stating that this reduced return is only available for independent HE providers.
2012-09-27 1.2 All fields, valid entries and documents n/a The following name changes have been applied throughout the manual in fields, documents and valid entries:
'Young People's Learning Agency (YPLA)' has been replaced by 'Education Funding Agency (EFA)' as the functions of the former passed to the latter on 1 April 2012.
'General Teaching Council for England (GTCE)' and 'Training and Development Agency for Schools (TDA)' have been replaced with 'Teaching Agency (TA)' as the functions of the former two bodies passed to the latter on 1 April 2012.
'Health Professions Council (HPC)' has been renamed the 'Health Care Professions Council (HCPC)' as it expanded its remit to include the regulatory role for social workers previously held by the 'General Social Care Council (GSCC)' on 1 August 2012.
2012-09-27 1.2 Course.AWARDBOD 1.2 Coverage amended from 'All UK institutions where Course.COURSEAIM begins D, E, L, M, H, I, J or C' to 'All UK institutions where Course.COURSEAIM begins D, E, L, M, H, I, J or C, excluding those ending in 99.'
2012-09-27 1.2 Course.COURSEAIM 1.0 New valid entry added to capture certificates at Level M: 'M44 Certificate at Level M'. New valid entry added to capture graduate diplomas/certificates of a particular type: 'H62 Pre-registration graduate diploma/certificate leading towards obtaining eligibility to register to practice with a health or social care or veterinary statutory regulatory body'.
2012-09-27 1.2 Course.FEQAIMC 1.0 Description updated to reference the Learning Aim Reference Application (LARA) instead of the Learning Aims Database (LAD). Clarification added in Notes that generic entry '66666666' is no longer valid for institutions in England.
2012-09-27 1.2 Course.MSFUND 1.0 Deletion of valid entry '05' EFA/SFA, and coverage statements changed to align the HESA Student record with the Individual Learner Record. English coverage statement revised to remove requirement for FE students as they are covered by other fields. Valid entry labels for codes 14 and 15 updated to reflect the directorates that replaced the Scottish Executive departments these entries covered.
2012-09-27 1.2 Course.REDUCEDC 1.0 Valid entry 02 'Reduced FE' has been removed due to the discontinuation of the Type 02 reduced return. New valid entries added due to the creation of two new reduced return types: 08 'Instances present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course' and 09 'Unistats only'.
2012-09-27 1.2 Course.REGBODY 1.0 Coverage amended to include new Course.COURSEAIM valid entry H62. Removal of valid entry 04 'Royal Pharmaceutical Society of Great Britain (RPSGB)'. Label changes: 07 'Health Professions Council (HPC)' to 07 'Health and Care Professions Council (HCPC): excluding social workers in England'. 08 'General Social Care Council (GSCC)' to 08 'Health and Care Professions Council (HCPC): social workers in England'. Guidance added to Notes detailing the reasons for these changes.
2012-09-27 1.2 Course.TTCID 1.0 New valid entries G, H, J and K added to accommodate new teacher training schemes. Reduced Return Type 09 added to coverage.
2012-09-27 1.2 EmploymentStatusMonitoring.ESMCODE 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR). Notes amended to add code 4 'Learner is in receipt of Universal Credit' to valid codes in this field for a corresponding EmploymentStatusMonitoring.ESMTYPE of BSI. The range of unassigned codes in this field for an EmploymentStatusMonitoring.ESMTYPE of BSI has been updated to '5-10' as a result.
2012-09-27 1.2 EmploymentStatusMonitoring.ESMTYPE 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 EntryProfile.DOMICILE 1.0 Clarification added to the Notes section as to the inclusion of the ISO 3166-1 and additional information text within the valid entry labels.
2012-09-27 1.2 EntryProfile.NIDEPEND 1.0 New valid entry added - '99 Not known/Not answered'.
2012-09-27 1.2 EntryProfile.PGCECLSS 1.0 Additional guidance added on the coding of students with a Course.COURSEAIM of M71 or H71 in this field.
2012-09-27 1.2 EntryProfile.POSTCODE 1.0 Reduced Return Type 08 added to coverage.
2012-09-27 1.2 EntryProfile.QUALENT3 1.0 Reduced Return Type 09 added to coverage. Addition of new codes P93 'Level 3 qualifications of which all are subject to UCAS Tariff' and P94 'Level 3 qualifications of which some are subject to UCAS Tariff'. These replace code P91 'Level 3 qualifications of which some or all are subject to UCAS Tariff'' for new student instances. Continuing instances may continue to be coded P91 'Level 3 qualifications of which some or all are subject to UCAS Tariff.' Addition of guidance in Notes section to support this change.
2012-09-27 1.2 Instance.ACTPROGROUTE 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 Instance.ADDSUPCT 1.0 Coverage statement revised to include the Type 01 reduced return.
2012-09-27 1.2 Instance.AIMTYPE 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR). Link added in Notes to a matrix explaining some common coding combinations of Instance.PROGTYPE, Instance.AIMTYPE, and Instance.FUNDMODEL.
2012-09-27 1.2 Instance.CSTAT 1.0 Code 4 'The student has transferred to a new qualification aim. That is the student has withdrawn from this qualification aim & as a direct result has at the same time started studying for another qualification aim' is no longer valid for institutions in England. Addition of code 6 'Learner has temporarily withdrawn from the aim due to an agreed break in learning', applicable only for institutions in England, to valid entries. Notes have been amended to reflect these changes. Coverage statement amended to remove Instance.REDUCEDI = '02', as this reduced return type is no longer valid.
2012-09-27 1.2 Instance.DHREGREF 1.0 Coverage amended to include new Course.COURSEAIM valid entry H62.
2012-09-27 1.2 Instance.DISTLEARNSLN 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 Instance.DISUPFAC 1.0 Coverage statement revised to include the Type 01 reduced return.
2012-09-27 1.2 Instance.EMPROLE 1.0 Valid entry 08 'The SFA/EFA learner is attending dedicated employer provision' deleted to align with the Individual Learner Record (ILR), and associated guidance removed from Notes. Coverage statement amended to remove Instance.REDUCEDI = '02', as this reduced return type is no longer valid, and include the Type 01 reduced return.
2012-09-27 1.2 Instance.EXCHANGE 1.0 Reduced Return Type 09 added to coverage.
2012-09-27 1.2 Instance.FEEELIG 1.0 Reduced Return Type 09 added to coverage. Text removed from the guidance in Notes, indicating that a typical example of code 3 would be most part time courses, as this situation is no longer the case.
2012-09-27 1.2 Instance.FEEREGIME 1.2 Coverage section revised to reflect the requirements of the devolved administrations.
2012-09-27 1.2 Instance.FEOUTCOME 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 Instance.FRANPART 1.0 Addition of valid entry F0009035 Gower College Swansea.
2012-09-27 1.2 Instance.FROUTARR 1.0 Coverage statement revised to include the Type 01 reduced return.
2012-09-27 1.2 Instance.FUNDCODE 1.0 Valid entry 4 removed as this is no longer a valid code in the HESES return. Corresponding deletion of text '(for institutions in England & NI there is the additional clause 'and funds sought')' from valid entry 1 to form '1 Fundable by funding council'. Valid entry label change from '2 Not fundable by funding council' to '2 Not fundable by funding council/body' to allow for circumstances when the Teaching Agency is responsible for the funding in question.
2012-09-27 1.2 Instance.FUNDMODEL 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR). Link added in Notes to a matrix explaining some common coding combinations of Instance.PROGTYPE, Instance.AIMTYPE, and Instance.FUNDMODEL.
2012-09-27 1.2 Instance.FWORKCODE 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 Instance.GLHRS 1.0 Coverage statement amended to remove Instance.REDUCEDI = '02', as this reduced return type is no longer valid, and include the Type 01 reduced return.
2012-09-27 1.2 Instance.GROSSFEE 1.2 Coverage section revised to reflect the requirements of the devolved administrations.
2012-09-27 1.2 Instance.INITIATIVES 1.1 To support the reporting of Access to HE diplomas for the ABB+ policy in England a new valid entry code B 'Access to HE diploma marker' has been added to identify where an appropriate Access to HE diploma (QualificationsOnEntry.QUALTYPEs Y1, Y2, Y3, Y4, Y5, Y6, Y7, Y8, Y9, YA, YB, YC, YD, YF, LD) grade has been achieved at ABB+ equivalency.
2012-09-27 1.2 Instance.LEARNDIF 1.0 Addition of code 20 'Autism spectrum disorder' to align with the Individual Learner Record (ILR). Coverage adjusted to include the Type 01 reduced return.
2012-09-27 1.2 Instance.LearningDeliveryFAM 1.1 Maximum occurences value reduced to 15, as this is the maximum number of distinct entities that can be achieved. Guidance in Notes adjusted to match.
2012-09-27 1.2 Instance.LearnerEmploymentStatus 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 Instance.LearnerFAM 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR). Maximum occurences value reduced to 15, as this is the maximum number of distinct entities that can be achieved. Guidance in Notes adjusted to match.
2012-09-27 1.2 Instance.LearningDeliveryFAM 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 Instance.LEARNPLANENDDATE 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 Instance.LOADYRA 1.0 Coverage statement amended from '...Instance.REDUCEDI is not equal to 04' to '...Instance.REDUCEDI = 01 or 03' in order to accomodate new reduced returns.
2012-09-27 1.2 Instance.LOADYRB 1.0 Coverage statement amended from '...Instance.REDUCEDI is not equal to 04' to '...Instance.REDUCEDI = 01 or 03' in order to accomodate new reduced returns.
2012-09-27 1.2 Instance.LOCSDY 1.0 Reduced Return Type 09 added to coverage.
2012-09-27 1.2 Instance.MSTUFEE 1.0 Coverage statement amended to remove Instance.REDUCEDI = '02', as this reduced return type is no longer valid.
2012-09-27 1.2 Instance.NETFEE 1.2 Coverage section revised to reflect the requirements of the devolved administrations.
2012-09-27 1.2 Instance.NOUNTACH 1.0 Coverage amended to exclude England, as this field is no longer required in the Individual Leaner Record and there is therefore no longer a need to collect it in the HESA Student record.
2012-09-27 1.2 Instance.NUMUNITS 1.0 Coverage amended to exclude England, as this field is no longer required in the Individual Leaner Record and there is therefore no longer a need to collect it in the HESA Student record.
2012-09-27 1.2 Instance.PHDSUB 1.0 Guidance added to Notes dealing with the coding of awards made without submission due to death or serious illness. Removal of text describing the way students for whom an award is made without submission due to death or serious illness will fail validation, as this has been corrected for 2012/13.
2012-09-27 1.2 Instance.PROGRESS 1.0 Coverage amended to exclude England, as this field is no longer required in the Individual Leaner Record and there is therefore no longer a need to collect it in the HESA Student record.
2012-09-27 1.2 Instance.PROGTYPE 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR). Link added in Notes to a matrix explaining some common coding combinations of Instance.PROGTYPE, Instance.AIMTYPE, and Instance.FUNDMODEL.
2012-09-27 1.2 Instance.PROPFUNDREMAIN 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 Instance.PWAYCODE 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR). Datatype changed from 'xs:PositiveInteger' to 'xs:nonNegativeInteger' to allow '0' to be returned in this field.
2012-09-27 1.2 Instance.RECFEE 1.0 Description amended to clarify that the field records the amount received for the learner on a specific learning aim. Coverage statement revised to include the Type 01 reduced return.
2012-09-27 1.2 Instance.REDUCEDI 1.0 Valid entry 02 'Reduced FE' has been removed due to the discontinuation of the Type 02 reduced return. New valid entries added due to the creation of two new reduced return types: 08 'Instances present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course' and 09 'Unistats only'.
2012-09-27 1.2 Instance.RSNEND 1.0 Coverage statement amended to remove Instance.REDUCEDI = '02', as this reduced return type is no longer valid. Reduced Return types 08 and 09 added to coverage.
2012-09-27 1.2 Instance.SSN 1.1 Coverage amended to exclude Course.COURSEAIMs ending in 90 or 99. Description amended to add a sentence clarifying that the SSN will be unique across all instances. Sentence added to guidance to describe how students with multiple SSNs should be recorded.
2012-09-27 1.2 Instance.STULOAD 1.0 Coverage statement amended to remove Instance.REDUCEDI = '02', as this reduced return type is no longer valid. Reduced Return Type 09 added to coverage.
2012-09-27 1.2 Instance.SPLENGTH 1.0 Coverage statement amended to remove Instance.REDUCEDI = '02', as this reduced return type is no longer valid. Reduced Return Type 09 added to coverage.
2012-09-27 1.2 Instance.TYPEYR 1.0 Reduced Return Type 09 added to coverage.
2012-09-27 1.2 Instance.UNITLGTH 1.0 Coverage statement amended to remove Instance.REDUCEDI = '02', as this reduced return type is no longer valid. Reduced Return Type 09 added to coverage.
2012-09-27 1.2 Instance.WITHDRAWREASON 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR). Valid codes 27 'OLASS learner withdrawn due to circumstances within the providers' control' and 28 'OLASS learner withdrawn due to circumstances outside the providers' control' removed, as OLASS provision is not offered by UK HEIs. Notes adjusted to remove OLASS guidance.
2012-09-27 1.2 Instance.YEARPRG 1.0 Reduced Return Type 09 added to coverage.
2012-09-27 1.2 LearnerEmploymentStatus.DATEEMPSTATAPP 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 LearnerEmploymentStatus.EmploymentStatusMonitoring 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 LearnerEmploymentStatus.EMPID 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 LearnerEmploymentStatus.EMPSTAT 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 LearnerEmploymentStatus.WORKLOCPOSTCODE 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 LearnerFAM.LEARNFAMCODE 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR). Label for DSF code 07 '19+ Childcare' changed to '20+ Childcare' to align with the Individual Learner Record. Datatype changed from 'xs:nonNegativeInteger' to 'xs:PositiveInteger' to prevent '0' from being returned in this field.
2012-09-27 1.2 LearnerFAM.LEARNFAMTYPE 1.1 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 LearningDeliveryFAM.LEARNDELFAMCODE 1.2 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 LearningDeliveryFAM.LEARNDELFAMTYPE 1.2 Coverage statement and guidance revised to align more closely with the Individual Learner Record (ILR).
2012-09-27 1.2 Module.FRANIND 1.1 Coverage changed from 'All module records at institutions in Wales' to 'All modules at institutions in Wales where Course.COURSEAIM begins D, E, L, M, H, I, J or C.
2012-09-27 1.2 Module.TINST 1.0 The School of Pharmacy (10007781) has merged with University College London (10007784), keeping the name and UKPRN of University College London. Valid entry 10007781 The School of Pharmacy has been removed. The Coleg Menai and Coleg Meirion-Dwyfor have merged with the Coleg Llandrillo, retaining the UKPRN for the Coleg Llandrillo. 10007821 Coleg Menai and 10008913 Coleg Meirion-Dwyfor have been removed from the list of valid entries, and 10007820 Coleg Llandrillo has been relabelled 'Llandrillo College (known as Coleg Llandrillo) t/a Grŵp Llandrillo Menai'. 10001473 Stoke-on-Trent Unitary Authority has been relabelled 'Stoke-on-Trent City Council'.
New valid entries added: 10006337 Stockton-on-Tees Borough Council; 10008289 IFS School of Finance; 10017484 Saltley School and Specialist Science College; 10030408 Gower College Swansea; 10030776 St Mellitus College Trust (t/a St Mellitus College); 10034450 Cardiff and Vale College.
Addition of guidance to the Notes section concerning the University of London (Institutes and activities).
2012-09-27 1.2 QualificationsAwarded.QUAL 1.0 New valid entry added to capture certificates at Level M: 'M44 Certificate at Level M'. New valid entry added to capture graduate diplomas/certificates of a particular type: 'H62 Pre-registration graduate diploma/certificate leading towards obtaining eligibility to register to practice with a health or social care or veterinary statutory regulatory body'.
2012-09-27 1.2 QualificationsOnEntry.QUALGRADE 1.0 Addition of valid entries SSS, SSD, SDD, SS, and SD to allow for the new BTEC qualifications added under QUALTYPE. Additional guidance added for institutions in England where an Access to HE diploma (QualificationsOnEntry.QUALTYPEs Y1, Y2, Y3, Y4, Y5, Y6, Y7, Y8, Y9, YA, YB, YC, YD, YF, LD) has been awarded and an appropriate grade has been achieved for ABB+ equivalency.
2012-09-27 1.2 QualificationsOnEntry.QUALSBJ 1.0 Addition of valid entries to correspond with the additional QUALTYPEs added for 2012/13.
2012-09-27 1.2 QualificationsOnEntry.QUALTYPE 1.0 Addition of new QUALTYPEs to cover new qualifications available through the UCAS Data for HESA transaction:
Access to HE Diploma
BTECs
Cache Extended Diploma for Children & young people workforce
Music Practitioner
Vocational Dance
Additional guidance added to Notes regarding the coding of BTECs. Additional guidance added for institutions in England where an Access to HE diploma (QualificationsOnEntry.QUALTYPEs Y1, Y2, Y3, Y4, Y5, Y6, Y7, Y8, Y9, YA, YB, YC, YD, YF, LD) has been awarded and an appropriate grade has been achieved for ABB+ equivalency.
2012-09-27 1.2 Student.ETHNIC 1.2 Reduced Return Type 08 added to coverage. Guidance for institutions in Scotland and Northern Ireland added, reiterating the need expressed in HESA Circular '2012/13 - Ethnicity coding frame changes' for these institutions to resurvey the ethnicity of students on registration. This is due to the data supplied by UCAS in the UCAS Data for HESA transaction being insufficient for SFC and DEL(NI) purposes.
2012-09-27 1.2 Student.FNAMES 1.0 Reduced Return types 08 and 09 added to coverage.
2012-09-27 1.2 Student.NATION 1.0 Clarification added to the Notes section as to the inclusion of the ISO 3166-1 and additional information text within the valid entry labels.
2012-09-27 1.2 Student.NATIOND 1.0 Coverage statement amended to remove Instance.REDUCEDI = '02', as this reduced return type is no longer valid.
2012-09-27 1.2 Student.SURNAME 1.0 Reduced Return types 08 and 09 added to coverage.
2012-09-27 1.2 Student.WELSSP 1.0 Coverage statement amended to remove Instance.REDUCEDI = '02', as this reduced return type is no longer valid.
2012-09-27 1.2 Student.ULN 1.0 Coverage changed from 'Compulsory for those students who have been issued with a ULN' to 'Compulsory for students at institutions in England where any Instance.FESTUMK is coded 1 or 3'. Field owner updated to 'Learning Records Service'. References to MIAP in field also updated to Learning Records Service.
2012-09-27 1.2 StudentOnModule.APEL 1.0 Additional guidance added to Notes, describing the expectation that where StudentOnModule.APEL is coded 2 for an instance, all other instances associated with that module should also be coded 2 in this field.
2012-09-27 1.2 StudentOnModule.MODCOUNT 1.0 Addition of guidance to Notes clarifying whether APEL modules are counted in this field.
2012-09-27 1.2 StudentOnModule.MODOUT 1.0 Addition of guidance to Notes clarifying how APEL modules are treated in this field.
2012-09-27 1.2 StudentOnModule.MODSTAT 1.0 Addition of guidance to Notes clarifying how APEL modules are treated in this field.
2012-09-27 1.2 Acronyms 1.4 Addition of new acronyms due to the creation of the Health and Care Professions Council (HCPC) and Education Funding Agency (EFA).
2012-09-27 1.2 Coverage of the record 1.1 Clarification added to the 'Students who leave shortly after registering' section, specifying that the way attendance is confirmed to the SLC is on the basis of the submission of the Attendance Confirmation Report (ACR).
2012-09-27 1.2 Further information on the expansion of level 3 qualifications data for HEIs in England 1.0 First release of this document under 'Additional guidance' section.
2012-09-27 1.2 Reduced returns 1.0 The Type 02 reduced return ('FE students at institutions in England or Wales') has been removed due to lack of usage by the sector. Two new reduced return types have been added: Type 08 'Instances present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course' and Type 09 'Unistats only'.
2012-09-27 1.2 Summary of changes since 2011/12 1.2 Addition of text to Course.REGBODY advising that a change notified in manual version 1.0 has not been carried out in the published field and associated valid entries.
2012-06-29 1.1 Course.AWARDBOD 1.1 Guidance updated to clarify that a UKPRN code is expected to be returned. Coverage amended to exclude FE instances.
2012-06-29 1.1 Instance.FEEREGIME 1.1 Coverage section has been updated to clarify that this field is not required for incoming visiting and exchange students.
2012-06-29 1.1 Instance.GROSSFEE 1.1 Guidance regarding Scottish domiciled students in institutions in Scotland has been removed as the gross fee for these students is not required. Coverage section has been updated to clarify that this field is not required for incoming visiting and exchange students.
2012-06-29 1.1 Instance.NETFEE 1.1 Extra guidance added to the notes section regarding bursaries which offer non-cash support and bursaries that are given in cash directly added to the notes section. Coverage section has been updated to clarify that this field is not required for incoming visiting and exchange students.
2012-06-29 1.1 ModuleSubject.COSTCN 1.1 Cost centres 201 - 206 have been removed as they were not academic cost centres. Code 999 'Cost centre not assignable' added to the list of valid entries.
2012-06-29 1.1 Student.ETHNIC 1.1 Guidance in the notes regarding historic codes 11 and 12 has been removed as this guidance is no longer required.
2012-06-29 1.1 LearningDeliveryFAM.LEARNDELFAMCODE 1.1 The list of valid entries that correspond to the LearningDeliveryFAM.LEARNDELFAMTYPE valid entry SPP has been updated in this field to align the HESA Student record with the ILR.
2012-06-29 1.1 LearningDeliveryFAM.LEARNDELFAMTYPE 1.1 The list of valid entries in this field has been updated to include code SPP 'Special projects and pilots' to align the HESA Student record with the ILR.
2012-06-29 1.1 Mapping document for the new FE fields 1.0 First release of this document, which maps old FE fields to the new FE fields, included within the Additional guidance section.
2012-06-29 1.1 Summary of changes since 2011/12 1.1 Following updates applied to fields:
Existing FE fields removed to align with FE ILR data collection:
Instance.IMPRATE
Instance.NONPAY
Removal of England from the coverage to align with FE ILR data collection:
Instance.NOUNTACH
Instance.NUMUNITS
Valid entry changes to the following FE fields to align with FE ILR data collection:
Course.FEQAIMC - default code '66666666' no longer valid for institutions in England.
Instance.CSTAT - Coverage for valid entry '4' adjusted and valid entry '6' added for institutions in England.
Instance.LEARNDIF - Valid entry '20' added
LearningDeliveryFAM.LEARNDELFAMCODE - Valid entries corresponding to LearningDeliveryFAM.LEARNDELFAMTYPE valid entry 'SPP' added.
LearningDeliveryFAM.LEARNDELFAMTYPE - Valid entry 'SPP' added
Description updated in the following FE field to align with FE ILR data collection:
Instance.RECFEE - description updated to 'The actual amount of tuition fees the provider has received during this teaching year for the learner on this learning aim'
Coverage statement updated in the following FE field to align with FE ILR data collection:
Course.MSFUND - coverage statements for administrations changed to clarify that this field should still be returned for HE students. English statement revised to remove coverage for FE students as they are covered by other fields.
New valid entries G, H, J and K added to Course.TTCID to accommodate new teacher training schemes.
New code 'H62' added to QualificationsAwarded.QUAL.
2012-03-26 1.0 First release of documentation

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