HESA Student record 2012/13
HESA Student record 2012/13Summary of changes since 2011/12 |
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Version 1.2 Produced 2012-09-27
This document summarises the main changes to the Student record for 2012/13 as outlined in the Student record circular 11/03. Please note that any changes made to the 2012/13 Student record after the first release of the manual will be documented in the Revision history.
New Entities/Fields
Entity/Field | Long Name | Reason for change |
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Course.AWARDBOD | Awarding body | This field is required due to the changing nature of the higher education sector and an increasing interest in the area of joint and collaborative provision. |
EmploymentStatusMonitoring.ESMCODE | Employment status monitoring code |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
EmploymentStatusMonitoring.ESMTYPE | Employment status monitoring type |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.ACTPROGROUTE | Actual Progression Route |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.AIMTYPE | The type of aim recorded |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.DISTLEARNSLN | Distance Learning SLN |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.FEEREGIME | Fee regime indicator | To monitor the number of students under the different fee regimes and to monitor and predict HEFCW's responsibility for fee grant. |
Instance.FEOUTCOME | Outcome |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.FUNDMODEL | Funding model |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.FWORKCODE | Framework code |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.GROSSFEE | Gross fee | To monitor the fee regimes and their spread across the UK and to capture the gross fee for the student on their course. |
Instance.LearnerEmploymentStatus | Learner Employment Status |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.LearnerFAM | Learner funding and monitoring |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.LearningDeliveryFAM | Learning delivery funding and monitoring |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.LEARNPLANENDDATE | Learning Planned end date |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.NETFEE | Net Fee | To monitor the various fee regimes and their spread across the UK and to capture the net fee for the student on their course. |
Instance.PROGTYPE | Programme type |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.PROPFUNDREMAIN | Proportion of funding remaining |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.PWAYCODE | Apprenticeship pathway |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.SSN | Student Support Number | To enable robust linking between HESA data and the student finance data held by SLC. |
Instance.WITHDRAWREASON | Withdrawal Reason |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearnerEmploymentStatus.DATEEMPSTATAPP | Date employment status applies to |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearnerEmploymentStatus.EMPID | Employer identifier |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearnerEmploymentStatus.EmploymentStatusMonitoring | Employment status monitoring |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearnerEmploymentStatus.EMPSTAT | Employment status |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearnerEmploymentStatus.WORKLOCPOSTCODE | Workplace location postcode |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearnerFAM.LEARNFAMCODE | Learner funding and monitoring code |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearnerFAM.LEARNFAMTYPE | Learner funding and monitoring code |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearningDeliveryFAM.LEARNDELFAMCODE | Learning delivery funding and monitoring code |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. (NB: The list of valid entries that correspond to the LearningDeliveryFAM.LEARNDELFAMTYPE valid entry SPP has been updated in this field to align the HESA Student record with the ILR.) |
LearningDeliveryFAM.LEARNDELFAMTYPE | Learning delivery funding and monitoring type |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Module.FRANIND | Module franchise indicator |
Required to indicate if a module is part of a franchised or other collaborative arrangement. Required by HEFCW in Wales. |
Student.GENDERID | Gender identity |
To monitor equal opportunities issues in the higher education sector and support
higher education institutions (HEIs) in meeting their obligations under the Equality
Act 2010.
The use of a consistent coding frame and central collection will allow comparisons and benchmarking both within the sector and with the local/regional populations. It will also assist the sector in demonstrating its commitment to equality issues. |
Student.RELBLF | Religion or belief |
To monitor equal opportunities issues in the higher education sector and support
higher education institutions (HEIs) in meeting their obligations under the Equality
Act 2010.
The use of a consistent coding frame and central collection will allow comparisons and benchmarking both within the sector and with the local/regional populations. It will also assist the sector in demonstrating its commitment to equality issues. |
Student.SEXID | Sex identifier |
To monitor equal opportunities issues in the higher education sector and support
higher education institutions (HEIs) in meeting their obligations under the Equality
Act 2010.
The use of a consistent coding frame and central collection will allow comparisons and benchmarking both within the sector and with the local/regional populations. It will also assist the sector in demonstrating its commitment to equality issues. |
Student.SEXORT | Sexual orientation |
To monitor equal opportunities issues in the higher education sector and support
higher education institutions (HEIs) in meeting their obligations under the Equality
Act 2010.
The use of a consistent coding frame and central collection will allow comparisons and benchmarking both within the sector and with the local/regional populations. It will also assist the sector in demonstrating its commitment to equality issues. |
StudentOnModule.APEL | APEL indicator | Required to monitor provision taken through APEL (Accreditation of Prior Experiential Learning). |
Changes to existing fields
Entity/Field | Long Name | Change | Reason for change |
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Course.COURSEAIM | General qualification aim of course | New code 'H62' added. | To capture graduate diplomas leading to eligibility to register to practise with a health or social care or veterinary statutory regulatory body. |
Course.FEQAIMC | FE general qualification aim | Default code '66666666' no longer valid for institutions in England. | To align the HESA Student record with the ILR. |
Course.MSFUND | Major source of funding |
Coverage updated to:
For institutions in Wales, Scotland and Northern Ireland, all courses where for any linked instance Course.REDUCEDC is 00, 01, or 04. For instances at English institutions, all courses where for any linked instance Instance.FESTUMK is 2 or Course.REDUCEDC is 00, 01, or 04. Notes updated to:For FE Courses in England, institutions should instead complete the LearningDeliveryFAM entity. |
To avoid duplication of data for English FE. Coverage statement changed to align the HESA Student record with the ILR. Coverage statements for administrations changed to clarify that this field should still be returned for HE students. English statement revised to remove coverage for FE students as they are covered by other fields. |
Course.REGBODY | Regulatory body for health and social care students | Code 08 'General Social Care Council (GSCC)' removed. |
Change reflects the closure of the General Social Care Council and the new responsibilities of the Health and Care Professions Council. Note: this change has not been carried out, due to the subsequent identification of a need to collect regulatory body seperately for social workers in England. Valid entry 08 was retained with the label 'Health and Care Professions Council (HCPC): social workers in England', with valid entry 07 amended to 'Health and Care Professions Council (HCPC): excluding social workers in England'. This maintains the coverages of these valid entries as per the 2011/12 record, with no need for continuing students to be recoded. |
CourseSubject.SBJCA | Subject of course | Coding frame has been updated to accept JACS3 codes. | JACS3 is being implemented by HESA and UCAS and subsequently this field will only accept a valid JACS3 code from 2012/13 onwards. |
Course.TTCID | Teacher training course | Following new valid entries added:
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New valid entries G, H, J and K added to accommodate new teacher training schemes. |
EntryProfile.PGCESBJ | PGCE subject of undergraduate degree | Coding frame has been updated to accept JACS3 codes. | JACS3 is being implemented by HESA and UCAS and subsequently this field will only accept a valid JACS3 code from 2012/13 onwards. |
Instance.CSTAT | Completion status | Valid entry 4 'The student has transferred to a new qualification aim. That is the student has withdrawn from this qualification aim & as a direct result has at the same time started studying for another qualification aim' is no longer valid for institutions in England. Addition of valid entry 6 'Learner has temporarily withdrawn from the aim due to an agreed break in learning' for institutions in England. |
To align the HESA Student record with the ILR. |
Instance.ELIDISUP | Eligibility for disadvantage uplift | Field has been removed | This data is now collected as code DUE 'Disadvantage uplift eligibility' in LearnerFAM.LEARNFAMTYPE |
Instance.ELIGENFD | Eligibility for enhanced funding | Field has been removed | This data is now collected as code EFE 'Eligibility for 16 - 18 funding entitlement' in LearnerFAM.LEARNFAMTYPE |
Instance.GOVINIT | Government initiatives | Field has been removed | This data is now collected as codes NSA 'National Skills Academy'/ LDM 'Learning delivery monitoring'/ SPP 'Special projects and pilots' in LearningDeliveryFAM.LEARNDELFAMTYPE |
Instance.IMPRATE | Implied rate of council partial funding | Field has been removed | This data is no longer required in the ILR and there is no corresponding need for it to be collected in the HESA Student record. |
Instance.INITIATIVES | Initiatives |
Following new valid entries added:
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A new valid entry 'A' has been added to for institutions in England to identify those students that have received support under the National Scholarship Programme. New valid entries '8' and '9' have been added for institutions in Wales to identify Foundation Degree students funded through the One Wales or European Social Fund schemes. |
Instance.LEARNDIF | Learning difficulty | Addition of valid entry 20 'Autism spectrum disorder'. | To align the HESA Student record with the ILR. |
Instance.NONPAY | Reason for partial or full non-payment of tuition fees | Field has been removed | This data is no longer required in the ILR and there is no corresponding need for it to be collected in the HESA Student record. |
Instance.NOUNTACH | Number of units to achieve full qualification | Removal of England from the coverage. Coverage updated to: All instances at institution in Wales where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 |
This data is no longer required in the ILR and there is no corresponding need for it to be collected for English institutions in the HESA return. |
Instance.NUMUNITS | Number of units completed | Removal of England from the coverage. Coverage updated to: All instances at institution in Wales where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 |
This data is no longer required in the ILR and there is no corresponding need for it to be collected for English institutions in the HESA return. |
Instance.PROGRESS | Good standing marker | Field has been updated to make it applicable to institutions in Wales only | For FE instances in England, institutions should use the new Instance.FEOUTCOME field. |
Instance.RECFEE | Amount of tuition fees received/expected for the student | Description updated to: The actual amount of tuition fees the provider has received during this teaching year for the learner on this learning aim. |
To align the HESA Student record with the ILR. |
ModuleSubject.COSTCN | Cost Centre | The coding frame has been updated with new 3 character Cost Centres. | The Cost Centre coding frame has been revised to align more closely with the REF Units of Assessment. |
ModuleSubject.MODSBJ | Subject of module | Coding frame has been updated to accept JACS3 codes. | JACS3 is being implemented by HESA and UCAS and subsequently this field will only accept a valid JACS3 code from 2012/13 onwards. |
Student.ETHNIC | Ethnicity | New ethnicity coding frame. | Changed to bring HESA data into line with the UK Census, the ISB standards in this area and with UCAS. |
Student.GENDER | Gender | Student.GENDER has been replaced with Student.SEXID |
The coding frame has been revised to remove 'Indeterminate' and add 'Other' as valid entry. |
Student.ULN | Unique Learner Number | Student.ULN has been made compulsory for students at institutions in England where any Instance.FESTUMK is coded 1 or 3. | The English FE system now uses the ULN as its primary key and therefore ULN will now be required for FE students studying in HE institutions in England. |
QualificationsAwarded.QUAL | Qualifications awarded | New code 'H62' added. | To capture graduate diplomas leading to eligibility to register to practise with a health or social care or veterinary statutory regulatory body. |
Other changes
Document | Change | Reason for change | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Coverage of the record | The section "Students who leave shortly after registering" has been updated to reflect that from 2012/13 students who start a course and leave within the first two weeks but these two weeks includes an SLC attendance confirmation date should be included in the record. | To enable linking to SLC data. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Reduced Returns | Type 02 - FE students at institutions in England or Wales has been removed from 2012/13 onwards. The following new fields have been added to reduced returns: Type 01 - Low credit bearing (institutions in England, Northern Ireland and Scotland only)
FE students in England For Type 1 reduced returns where the student is a learner at an institution in England and Instance.FESTUMK = 1, 3 or 4, The Data Service require the additional submission of the following fields and entities, in order to align with the data required in the Individual Learner Record (ILR):
Type 03 - Incoming visiting and exchange students
Type 04 - Dormant students
Type 07 - Subject Knowledge Enhancement (SKE)
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