Back to C12053

Version 1.0 Produced 2012-04-30

Coverage of the record

This record is an in-year collection covering students in England on a course of Initial Teacher Training (ITT) leading to Qualified Teacher Status. It is compulsory for HEIs to send data for all new and continuing ITT students. The coverage of the record includes TA-funded flexible provision, but excludes students on Inset courses as these are not counted as ITT, and students studying for a Masters in Teaching and Learning who already hold QTS. Institutions are not expected to return a record to HESA for students on employment-based routes or SCITT (e.g. GTP, OTT, Teach First and RTP). There are separate systems to collect this data. The reporting period for the collection is 1 August - 31 July.

Provisional Registration

There is no longer a requirement that any student on an ITT course must be provisionally registered with the Teaching Agency. Student details will be forwarded to the Teaching Agency for the purposes of allocating a Teacher Reference Number (TRN).

Census/funding data

The TA will use this data to create the Trainee Numbers Census. All students in the record eligible for TA funding will be available to TA (FUNDCODE coded 7 'Fundable by the Teaching Agency'). The TA require HEIs to make a first submission by the 1st October. The TA will take a census count of students registered as active at an HEI on the 2nd Wednesday in October. HEIs can, with TA permission, update this information until the 4th Wednesday in October and it is on this date that the final download of data will be taken by the TA.

Overseas Domiciled Students

Overseas domiciled students on ITT courses should be included in the ITT In-Year Record. However, if these students are not eligible for funding the fundability code (FUNDCODE) should be coded 2 'Not fundable by the funding council'. This will allow them to be excluded from the TA census.

Students who transfer to a Non ITT Course

Any student who transfers from an ITT to a non ITT course before the close of the TA census (4th Wednesday in October) should have their record updated with TTCID = 0 'Not a teacher training course' so that the student is identified as not being on an ITT course. It is important that the same NUMHUS is reported where the student is studying at the same level i.e. UG or PG. Institutions are also able to exclude students without amending data. This facility is available to HEI submission users within 'Review of total institution records' by changing the inclusion status of the record. This allows individual records to be excluded from submission to the TA.

Leaving Information

Leaving information (ENDDATE and RSNEND) must be submitted where a student has left the institution before the TA census date of 2nd Wednesday in October. Leaving information will indicate that the student must be excluded from the TA census. It is also recommended that HEIs send leaving information for students who leave the HEI between the 2nd Wednesday in October and the close of the TA census on the 4th Wednesday in October.

Relationship with the Student Record

Although this collection contains a subset of records that will be included in the subsequent summer's Student Record, this collection is entirely separate to the HESA Student Record. Eligible students must be included in each collection, however, it is recognised that information from this record for a student may be updated in a subsequent Student Record.

It is critically important that the HUSID and the NUMHUS remain the same for a student returned on both the ITT In-Year Record and the Student Record to allow record linkage.

Field comparison between the ITT In-Year Record and the Student Record

The fields that exist on both the ITT In-Year Record and the Student Record, and the fields that exist only on the ITT In-Year Record are listed below.

Fields that exist on both the ITT In-Year Record and the Student Record

Course identifier (COURSEID)

Course title (CTITLE)

Date of birth (BIRTHDTE)

Disability (DISABLE)

Disabled Student Allowance (DISALL)

End date of instance (ENDDATE)

Ethnicity (ETHNIC)

Expected length of study (SPLENGTH)

Family name (SURNAME)

Family name on 16th birthday (SNAME16)

Forenames (FNAMES)

Fundability Code (FUNDCODE)

HESA unique student identifier (HUSID)

Institution's own identifier for student (OWNSTU)

ITT phase/scope (ITTPHSC)

ITT schemes (ITTSCHMS)

Mode of Study (MODE)

PGCE class of undergraduate degree (PGCECLSS)

PGCE subject of undergraduate degree (PGCESBJ)

Reason for ending instance (RSNEND)

Record type indicator (RECID)

Sex identifier (SEXID)

Start date of instance (COMDATE)

Student instance identifier (NUMHUS)

Subject of ITT course (SBJCA)

Teacher Reference Number (TREFNO)

Teacher training Course (TTCID)

UK Provider Reference Number (UKPRN)

Unique Learner Number (ULN)

Units of length (UNITLGTH)

Year of course (YEARPRG)

Year of student on this instance (YEARSTU)

Additional fields that exist only on the ITT In-Year Record

Course Mode (CRMODE)

Immediately prior surname (PSURNAME)

Independent Safeguarding Authority Registration Number (ISANUM)

ITT Qualification Aim (ITTAIM)

National insurance number (NIN)

Positive indication that self-certification complete (INDSLFCRT)

Previous Degree country (DEGCTRY)

Previous Degree End Date (DEGENDDT)

Previous Degree establishment (DEGEST)

Previous Degree Length in Years (DEGLENGTH)

Previous Degree Start Date (DEGSTDT)

Previous Degree Type (DEGTYPE)

Skills test number (SKILLTEST)

Start date of ITT course (ITTCOMDATE)

Title (TITLE)

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