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KIS record 2012/13

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KIS record 2012/13

Fees and support

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Version 1.1 Produced 2012-03-29

The data returned in the fees and support fields should relate to the year for which prospective students are applying. Therefore, for the KIS published in September 2012 these fields should contain the planned fee and related information for the 2013/14 academic year.

Fee information should be returned for courses where students do not pay fees themselves (e.g. SHA/DH funded), but the course is open to applications from anyone (who may pay fees), to provide information for those students who do not qualify for the non-payment of fees.

For courses that recruit through UCAS the fee and student support data will be taken from the UCAS course database, linked into the KIS data through the UCAS codes provided in KISCourse.UCASPROGID and KISCourse.UCASCOURSEID and updated regularly to reflect changes made by institutions to the fee and student support information held by UCAS. UCAS have issued guidance to institutions on arrangements.

Institutions are not able to provide fee data for UCAS courses directly through KIS to over-ride the UCAS data. Validation will prevent this.

For courses that do not recruit through UCAS, institutions should complete the suite of fees and support fields directly in the KIS record. Where institutions have yet to set the fees for non-UCAS courses at the time of KIS publication they should indicate this by setting KISCourse.FEETBC to 0. Institutions should make an updated KIS submission including fee details as soon as these are confirmed.

It is recognised that for some courses offered through partnership arrangements the fees may vary, in these cases separate KIS records should be returned to reflect the variants where different fees are charged.

For part-time only courses the total fees for 120 credits should be given.

For a subject level KIS (KISTYPE=3) the fee should only be given where the fee does not vary according to which other subjects this one is taken in combination with. If fees do vary for different combinations of subjects no fees information will be included in the KIS and students referred to the institution's website.

The average maximum annual fee should be calculated by taking the expected maximum annual fee for each year and averaging over all years of the course. In calculating the average maximum fee institutions should ignore any planned increases to fees due to inflation. Where institutions intend to increase fees in line with inflation (should regulations allow) this should be flagged using codes 10 or 11 in KISCourse.VARFEE. Where the fee is not the same in all years then this should be flagged using codes 11 and 21 in KISCourse.VARFEE. Where the fee is fixed for all years this should be indicated using code 20 in KISCourse.VARFEE.


If a course has fees of £6,000 in the first year and £9,000 in years two and three then the average maximum fee would be (£6,000+ £9,000+ £9,000) / 3 = £8,000. If the institution did not plan to increase fees in line with inflation then KISCourse.VARFEE would be 21, conversely if they were planned to increase with inflation then KISCourse.VARFEE would be 11.

Contact Liaison by email or on +44 (0)1242 388 531.