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KIS record 2012/13

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KIS record 2012/13

Data requirements for new courses

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Version 1.0 Produced 2011-09-30

A course will need a KIS for the first time in the year that it is first taking applications i.e. the year prior to the first students enrolling. The information that can be included in the KIS initially will be limited and will increase over time as shown in the example in the table below.

An example of a new course (3 year) below:

KIS Learning and teaching, and assessments, from the CourseStage entity NSS DLHE
2012 Institutional estimates * *
2013 Institutional estimates * *
2014 Actual data for year 1
Estimates for year 2 and year 3
* *
2015 Actual data for year 1 and year 2
Estimates for year 3
* *
2016 Actual data for year 1, year 2 and year 3 Actual *
2017 Actual data for year 1, year 2 and year 3 Actual Actual

* Where the institution already runs courses in the same JACS subject areas then NSS and DLHE data for the subject will be included in the KIS until data for the course become available.

In the first year of returning a new course the institution will not need to complete the following KIS entities for the course:

Institutions will need to complete the following fields (in addition to other KIS fields) as there is no corresponding data from the HESA Student record:

As shown in the table, CourseStage information will need to be provided using estimates for the first two KIS years and will be replaced by actual data for each year as the first cohort of students reach particular points in the course.

Once the first cohort for the course has been returned to HESA in the Student Record then the KISCourse.JACS, KISCourse.LDCS and KISCourse.TTCID fields will no longer be required and can be replaced by links to the relevant course codes in HESACourse and ILRAims.

Contact Liaison by email or on +44 (0)1242 388 531.