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Staff Record 2013/14 - Date of birth

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Staff Record 2013/14

All fields

Date of birth

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Short nameBIRTHDTE

This field records the date of birth of staff

Applicable toEngland Northern Ireland Scotland Wales

All staff where any (Contract.TERMS is coded 1 or 2) or (Contract.ACEMPFUN is coded 1, 2, 3 or 9 and Contract.TERMS is coded 3). Optional for all non-academic atypical members of staff.


All date fields in the HESA Staff record must be completed using the ISO8601 format of YYYY-MM-DD.

It is expected that HEIs will be able to provide a date of birth, based on the existence of a contract of employment between the HEI and the individual and/or the liability of the HEI to pay Class 1 National Insurance contributions for that individual. Consequently there is no option of a default date of birth not known.

It is recognised, however, that due to the nature of non-academic atypical contracts, date of birth information may not be known for staff members with only this type of contract. Where a staff member holds only non-academic atypical contracts (Contract.TERMS = 3 and Activity.ACTSOC = 4-9) Person.BIRTHDTE is not required to be completed where the date of birth is not known.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

The date of birth is required to generate the age of staff as well as provide additional information for linking between records

Part of
Field length10
Minimum occurrences0
Maximum occurrences1
Schema components
OwnerInformation Standards Board - Aligned Data Definitions
Date modified2014-04-30
Change management notesBusiness rules 3 and 4 amended to ensure that they only apply to new staff members.

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