Estates management record 2013/14
Revision history
This table lists changes and additions to the record specification and supporting documentation.
| Date | Documentation version |
Element | Element version |
Notes |
| 2015-02-25 | 1.3 | Non-residential building condition assessment condition A (BNRADCA) | 1.1 | The guidance has been amended in the Notes section, clarifying that the percentage of Non-residential GIA (SMGIANR) which has been assessed as condition A should be returned in this field. |
| 2015-02-25 | 1.3 | Non-residential building condition assessment condition B (BNRADCB) | 1.1 | The guidance has been amended in the Notes section, clarifying that the percentage of Non-residential GIA (SMGIANR) which has been assessed as condition B should be returned in this field. |
| 2015-02-25 | 1.3 | Non-residential building condition assessment condition C (BNRADCC) | 1.1 | The guidance has been amended in the Notes section, clarifying that the percentage of Non-residential GIA (SMGIANR) which has been assessed as condition C should be returned in this field. |
| 2015-02-25 | 1.3 | Non-residential building condition assessment condition D (BNRADCD) | 1.1 | The guidance has been amended in the Notes section, clarifying that the percentage of Non-residential GIA (SMGIANR) which has been assessed as condition D should be returned in this field. |
| 2015-02-25 | 1.3 | Residential building condition assessment condition A (BRADCA) | 1.1 | The guidance has been amended in the Notes section, clarifying that the percentage of Residential GIA (SMGIAR) which has been assessed as condition A should be returned in this field. |
| 2015-02-25 | 1.3 | Residential building condition assessment condition B (BRADCB) | 1.1 | The guidance has been amended in the Notes section, clarifying that the percentage of Residential GIA (SMGIAR) which has been assessed as condition B should be returned in this field. |
| 2015-02-25 | 1.3 | Residential building condition assessment condition C (BRADCC) | 1.1 | The guidance has been amended in the Notes section, clarifying that the percentage of Residential GIA (SMGIAR) which has been assessed as condition C should be returned in this field. |
| 2015-02-25 | 1.3 | Residential building condition assessment condition D (BRADCD) | 1.1 | The guidance has been amended in the Notes section, clarifying that the percentage of Residential GIA (SMGIAR) which has been assessed as condition D should be returned in this field. |
| 2015-02-25 | 1.3 | Scope 1 and 2 carbon emissions biomass (E12CEBM) | 1.1 | Guidance amended in the Notes section, explaining that HEPs will need to calculate the scope 1 and 2 emissions as the Defra conversion factor is dependent upon the type of biomass consumed. |
| 2015-02-25 | 1.3 | Non-residential scope 1 and 2 carbon emissions total (E12CENRT) | 1.1 | Additional guidance added to the Notes section, clarifying that a vehicle should not be given a non-residential or residential distinction for the purposes of the Estates management record. This ensures that the scope 1 and 2 carbon emissions from vehicles are not double counted within Total scope 1 and 2 carbon emissions (E12CET). |
| 2015-02-25 | 1.3 | Residential scope 1 and 2 carbon emissions total (E12CERT) | 1.1 | Additional guidance added to the Notes section, clarifying that a vehicle should not be given a non-residential or residential distinction for the purposes of the Estates management record. This ensures that the scope 1 and 2 carbon emissions from vehicles are not double counted within Total scope 1 and 2 carbon emissions (E12CET). |
| 2015-02-25 | 1.3 | Total scope 1 and 2 carbon emissions (E12CET) | 1.1 | Additional guidance added to the Notes section, clarifying that a vehicle should not be given a non-residential or residential distinction for the purposes of the Estates management record. This ensures that the scope 1 and 2 carbon emissions from vehicles are not double counted within Total scope 1 and 2 carbon emissions (E12CET). |
| 2015-02-25 | 1.3 | Scope 1 and 2 carbon emissions - D38c | 1.1 | Additional guidance added to the Notes section, clarifying that a vehicle should not be given a non-residential or residential distinction for the purposes of the Estates management record. This ensures that the scope 1 and 2 carbon emissions from vehicles are not double counted within Total scope 1 and 2 carbon emissions (E12CET). |
| 2014-12-16 | 1.2 | All data items | N/A | The data item webpages have been reordered to increase the prominence of the valid entries and labels. Addition of the data definition reference numbers that were used in C11042 to the sub-entity level where applicable. |
| 2014-12-16 | 1.2 | All data items and documents | N/A | Business stage and COMMIT-stage rules are now collectively referred to under the umbrella term Quality rules rather than validation rules in all associated documentation. |
| 2014-12-16 | 1.2 | Insurance premiums and contributions | 1.1 | The guidance has been amended in the notes section, clarifying that employers' liability premium should be included within the insurance premiums and contributions data items. |
| 2014-10-23 | 1.1 | EU Emissions Trading Scheme carbon allowance (ETSCABAL) | 1.1 | The guidance has been amended in the notes section, explaining that the EU emissions trading scheme is now in its third phase, running from 2013 to 2020. |
| 2014-10-23 | 1.1 | EU Emissions Trading Scheme carbon allowance bought or sold (ETSCCABS) | 1.1 | The guidance has been amended in the notes section, explaining that the EU emissions trading scheme is now in its third phase, running from 2013 to 2020. |
| 2014-10-23 | 1.1 | Business rules | 1.0 | Release of the Business rules, added under the 'Submission process and quality assurance' section of the manual. |
| 2014-10-23 | 1.1 | Calculated data items | 1.0 | Release of the Calculated data items, added under the 'Data specification' section of the manual. |
| 2014-10-23 | 1.1 | COMMIT-stage rules | 1.0 | Release of the COMMIT-stage rules, added under the 'Submission process and quality assurance' section of the manual, with the following changes since the 2012/13 rules: Rules added: EnvironmentEnergyEmissionsandWaste. Scope1and2CarbonEmissions. E12CET. Exception. 1 added to provide a warning when the data returned does not match the sum total of Non-residential scope 1 and 2 carbon emissions total (E12CENRT) + Residential scope 1 and 2 carbon emissions total (E12CERT) + Scope 1 and 2 carbon emissions vehicles aviation spirit (E12CEVAS) + Scope 1 and 2 carbon emissions vehicles aviation turbine fuel (E12CEVAT) + Scope 1 and 2 carbon emissions vehicles biofuels (E12CEVB) + Scope 1 and 2 carbon emissions vehicles diesel (E12CEVD) + Scope 1 and 2 carbon emissions vehicles liquefied petroleum gas (E12CEVLG) + Scope 1 and 2 carbon emissions vehicles petrol (E12CEVPE). SpaceMeasurement. SiteArea. SMSAT. Exception. 2 added to provide a warning when the data returned is less than SpaceMeasurement. GroundsArea. SMGAT. SpaceMeasurement. SpaceChargingSystem. SMNRSCS. Exception. 1, SpaceMeasurement. SpaceChargingSystem. SMNRSCS. Exception. 2, EnvironmentEnergyEmissionsandWaste. PurchaseofRenewableEnergyThroughGreenTariffs. EPREPGTT. Exception. 1, EnvironmentEnergyEmissionsandWaste. PurchaseofRenewableEnergyThroughGreenTariffs. EPREPGTT. Exception. 2, EnvironmentEnergyEmissionsWaste. Environmental management system. EEMSE. Exception. 1, EnvironmentEnergyEmissionsWaste. EnvironmentalManagementSystem. EEMSEXV. Exception. 1 and EnvironmentEnergyEmissionsWaste. EnvironmentalManagementSystem. EEMSEXVC. Exception. 1 added to provide a warning when the data returned does not match the previous year's data. HealthandSafety 12 rules added to provide a warning when the data returned is either below or above the minimum and maximum sector values from the previous collection. Amendments to existing rules: HealthandSafety 62 rules amended to provide a warning when the data returned is either below or above the minimum and maximum sector values from the previous collection. |
| 2014-10-23 | 1.1 | Derived field specifications | N/A | Release of the Derived field specifications, added under the 'Data specification' section of the manual. |
| 2014-10-23 | 1.1 | Fixed database facility | N/A | A link to the Fixed database facility has been added under the 'Submission process and quality assurance' section of the manual. |
| 2014-10-23 | 1.1 | Nil return sign-off form | N/A | Release of the Nil return sign-off form, added under the 'Further guidance' section of the manual. |
| 2014-10-23 | 1.1 | Ratio definitions | 1.0 | Release of the Ratio definitions, added under the 'Further guidance' section of the manual. |
| 2014-10-23 | 1.1 | Timetable | 1.0 | Release of the Timetable, added under the 'Overview' section of the manual. |
| 2014-08-15 | 1.0 | All data items, valid entries and documents | N/A | References to higher education institution (HEI) have been replaced with higher education provider (HEP). Reference to institution (as a short-hand for higher education institution) has been changed to provider. The change enables HESA to refer collectively to both publicly funded higher education institutions and privately funded alternative providers within its constituency. |
| 2014-08-15 | 1.0 | Percentage of Net Internal Area used for time-tabled teaching | 1.0 | The guidance has been amended in the notes section, clarifying that the percentage of Teaching not offices NIA that is centrally time-tabled should be returned in Teaching not offices percentage of all NIA used for time-tabled teaching (BNIATE). |
| 2014-08-15 | 1.0 | Teaching not offices percentage of all NIA used for time-tabled teaching (BNIATE) | 1.0 | The guidance has been amended in the notes section, clarifying that the percentage of Teaching not offices NIA that is centrally time-tabled should be returned in this field. |
| 2014-08-15 | 1.0 |
Teaching NIA total (SMNIATET) Research NIA total (SMNIARET) Support NIA total (SMNIAST) Non-residential NIA vacant (SMNIANRV) Non-residential NIA other (SMNIANRO) Non-residential waste mass recycled (ENRWMREC) Residential waste mass recycled (ERWMREC) Other works waste mass recycled (EOWMREC) Non-residential waste mass incineration (ENRWMINC) Residential waste mass incineration (ERWMINC) Other works waste mass incineration (EOWMINC) Non-residential waste mass composting (ENRWMCOM) Residential waste mass composting (ERWMCOM) Other works waste mass composting (EOWMCOM) Non-residential waste mass anaerobic digestion (ENRWMADI) Residential waste mass anaerobic digestion (ERWMADI) Other works waste mass anaerobic digestion (EOWMADI) Non-residential waste mass landfill (ENRWMLAN) Residential waste mass landfill (ERWMLAN) Other works waste mass landfill (EOWMLAN) Non-residential waste mass other (ENRWMOTH) Residential waste mass other (ERWMOTH) Other works waste mass other (EOWMOTH) Non-residential waste mass used to create energy (ENRWMENE) Residential waste mass used to create energy (ERWMENE) Other works waste mass used to create energy (EOWMENE) Non-residential waste mass total (ENRWMT) Residential waste mass total (ERWMT) Other works waste mass total (EOWMT) Total volume of wastewater (EVWWT) Total water supply grey water and rain water (EWSGWRWT) Total water borehole extraction (EBHWET) |
1.0 | Additional guidance added to the notes section, clarifying that HEPs in England, Northern Ireland or Wales will need to return a value for these fields to ensure that a number of mandatory fields are calculated correctly. |
| 2014-08-15 | 1.0 |
Non-residential NIA total (SMNIANRT) Total waste mass recycled (EWMRECT) Total waste mass incineration (EWMINCT) Total waste mass composting (EWMCOMT) Total waste mass anaerobic digestion (EWMADIT) Total waste mass landfill (EWMLANT) Total waste mass other (EWMOTHT) Total waste mass used to create energy (EWMENET) Total waste mass (EWMT) Total scope 3 carbon emissions from wastewater treatment (E3CEWWTT) |
1.0 | Additional guidance added to the notes section, clarifying that HEPs in England, Northern Ireland or Wales will need to return a value for a number of fields to ensure that these mandatory fields are calculated correctly. |
| 2014-08-15 | 1.0 | N/A | n/a | Release of documentation. |
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