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HESA Student Record 2013/14 - Employer identifier

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HESA Student Record 2013/14

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Employer identifier

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Short nameEMPID

This field identifies the employer that the learner is employed by for the workplace learning.

Applicable toEngland

All LearnerEmploymentStatus records where (Instance.PROGTYPE = 02, 03, 10, 20, 21, 22 or 23)
LearnerEmploymentStatus records where Instance.FUNDMODEL = 25, 70, 81, 82 or (Instance.FUNDMODEL = 35 and LearningDeliveryFAM.LEARNDELFAMTYPE = WPL).


This field must be recorded for all learners undertaking workplace learning. This includes learners who are volunteers and undertaking workplace training as a volunteer with an employer. The employment status of a learner who is a volunteer should not be recorded as ‘in paid employment’ unless they are in paid employment with another employer.

This field has been made available for non-funded Apprenticeship learners. It does not need to be recorded for any other type of non-funded learning.

This field must contain a valid employer number from the Employer Data Service (EDS) for all employer responsive provision.

Where a learner is placed with more than one employer at the start of the learning aim, the identifier of the employer that provides the main or most relevant placement should be returned. Where this is not clear return the identifier of one of the employers.

Self-employed learners will require an employer number from the EDS.

The EDS can be found at:

To obtain a new employer number, contact Blue Sheep on either 01242 545 346 or by emailing [email protected].

If the learner is unemployed or is not placed with an employer at the start of their learning aim or apprenticeship programme, this field does not need to be returned. Once the learner becomes employed, a new employment status record should be returned with the employer number returned.

This field should be completed for learners undertaking a traineeship with the Employer identifier of the employer with whom the learner is undertaking their work experience / placement.

If the learner undertakes more than one work placement with different employers, then a separate Employment Status record should be added for each work placement and the Employer identifier of each employer recorded on the appropriate record.

Please view the Provider Support Manual 2013/14 from The Information Authority for more details.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

Enables identification of employer for funding and assists with labour market intelligence.

Part of
Field length9
Minimum occurrences0
Maximum occurrences1
Schema components
Element: EMPID
Data type: EMPIDType
OwnerInformation Management Services (including the Data Service and Learning Records Service)
Date modified2014-04-29
Change management notesBusiness rule 1 updated to enforce the change of coverage following the revisions to the coding frames of Instance.FUNDMODEL and Instance.PROGTYPE.

Contact Liaison by email or on +44 (0)1242 388 531.