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HESA Student Record 2013/14 - Learner Employment StatusLearnerEmploymentStatus

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HESA Student Record 2013/14

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Learner Employment Status

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Short nameLearnerEmploymentStatus
Description This entity collects employment status at different times for different types of learner dependent upon the type of learning provision being undertaken.
Applicable toEngland

Instances at institutions in England where Instance.FESTUMK = 1, 3 or 4
and Instance.REDUCEDI = 00 or 01
and ( (Instance.FUNDMODEL is 35, 70, 81) or
(Instance.FUNDMODEL is 99 and Student.BIRTHDTE indicates student is 19 or over) or
(Instance.PROGTYPE = 02, 03, 10, 20, 21, 22 or 23) or
((Instance.FUNDMODEL = 25 or 82) and (Instance.PLANLEARNHOURS plus Instance.PLANEEPHOURS is less than 540 hours)) ).


Which learners and learning aims is employment status data collected for?

  • All Education Funding Agency (EFA) funded learners on part-time programmes of study (less than 540 hours in the teaching year)
  • Skills Funding Agency (SFA) funded students where Instance.FUNDMODEL = 35, 70, or 81
  • Non funded Apprenticeships or students aged 19+

LearnerEmploymentStatus.EMPSTAT and LearnerEmploymentStatus.DATEEMPSTATAPP must be completed on all Employment Status records. LearnerEmploymentStatus.DATEEMPSTATAPP indicates the date the employment status was confirmed to apply. It is not necessarily the date on which the employment status changed.

The Employment status monitoring fields required are dependent on what is recorded in LearnerEmploymentStatus.EMPSTAT. Institutions should check to make sure that the correct data has been gathered.

When to collect employment status data from learners

Data about a learner’s employment status prior to enrolment should be collected in all cases when a learner first enrols with a provider.


An Employment Status record should be added for each episode of work experience undertaken during a traineeship. The LearnerEmploymentStatus.EMPID of the employer providing the work placement should be recorded on the Employment Status record. For example, a learner undertaking two periods of work experience during their traineeship with two different employers would have two additional Employment Status records, with the applicable LearnerEmploymentStatus.EMPID recorded on each one. The LearnerEmploymentStatus.DATEEMPSTATAPP of each record should be set of the start date of the work placement.

The Employment status recorded on these additional Employment Status records should continue to reflect the learner’s actual employment status during this time. It should not be recorded as “employed” unless the learner is undertaking part time paid work as defined in LearnerEmploymentStatus.EMPSTAT as well as their traineeship programme.

Quality rules
Quality rules relating to this entity are displayed here.
Reason required This entity is defined to hold information about learner employment status. Data about a learner’s employment status is collected to demonstrate how the FE sector is contributing to improving the employability of the learners.
Part of
Minimum occurrences0
Maximum occurrencesunbounded
Schema components
Has parts
OwnerInformation Management Services (including the Data Service and Learning Records Service)
Date modified2014-04-29
Change management notesBusiness rule 1 updated to reflect the change of coverage published in the manual.

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