Student record 2013/14
Student record 2013/14
Revision history
This table lists changes and additions to the record specification and supporting documentation.
| Date | Documentation version |
Element | Element version |
Notes |
| 2014-10-23 | 1.11 | CourseSubject.SBJCA | 1.4 | Additional guidance section updated to list the valid subject codes for post-ITT SKE courses. |
| 2014-10-23 | 1.11 | Module.TINST | 1.6 |
The following valid entries have been added: 10033020 Harrogate Grammar School, 10033411 Manor Church of England Academy Trust. |
| 2014-10-09 | 1.10 | Module.TINST | 1.5 |
The following valid entries have been added: 10019746 ABI College Limited, 10036456 Backstage Academy (Training) Ltd (t/a Backstage Academy), 10042171 Central and North West London NHS Foundation Trust (t/a CNWL (Central and North West London) NHS Foundation Trust, Interpreting Service), 10004177 Economic Solutions Limited, 10035578 Hibernia College Limited (t/a Hibernia College), 10041563 Shockout Arts Ltd (t/a Shockout Arts), 10010457 Spirit SSR Limited (t/a School of Sound Recording), 10047339 University Campus St Albans Limited. The following valid entries have been relabelled to reflect a change in name: 10003861 Leeds Beckett University (formerly 10003861 Leeds Metropolitan University) |
| 2014-09-25 | 1.9 | Module.TINST | 1.4 |
The following valid entries have been added: 10008122 BRIT School for Performing Arts and Technology, 10029682 Irshad Trust (t/a The Islamic College), 10004932 Oxford Centre for Mission Studies, 10020478 The Pilgrim Partnership, 10043164 UCFB College of Football Business Limited (t/a UCFB), 10046788 Wandsworth Primary Schools' Consortium. |
| 2014-09-25 | 1.9 | Check documentation definitions and notes | 1.1 | The definition of 'Tariff points (Item 8)' has been amended to include Access qualifications (EntryProfile.QUALENT3 is X00 or X01). |
| 2014-09-11 | 1.8 | Check documentation | 1.2 | Minor amendments to the Query_sheet to match the Check_Document items being queried. Corrections to Check_Document_2 Item 7b labels changing PGR to PGT and FT to PT; Removal of Item 6b conditional formatting error; Item 16 cell formatting changed from number to currency. Collaborative_Franchise sheet cell formatting changed in 'Total' row. CCANALYSIS sheet correction to auto queries which were not being triggered appropriately. |
| 2014-08-28 | 1.7 | Instance.LOCSDY | 1.2 | Business Rule 17 updated to add an Instance.MODE restriction to exclude writing-up instances. |
| 2014-08-28 | 1.7 | Instance.NHSEMP | 1.1 | Addition of valid entry Z1410 'Causeway HSS Trust'. The guidance in the Notes section has been updated to state which codes are included for employers in Northern Ireland, and how such valid entries may added to the field. |
| 2014-08-28 | 1.7 | Student.SEXID | 1.1 | Guidance in Notes updated to correct the link to ECU, and to rephrase the tense of the final paragraph. |
| 2014-08-28 | 1.7 | Business Rules | 1.4 | Instance.LOCSDY Business Rule 17 updated to add an Instance.MODE restriction to exclude writing-up instances. |
| 2014-08-14 | 1.6 | All fields and documents | n/a | All references to the 'Data Service' have been replaced by 'Information Management Services (including the Data Service and Learning Records Service)' to reflect the organisational structure within the Skills Funding Agency. |
| 2014-08-14 | 1.6 | EntryProfile.QUALENT3 | 1.2 | Guidance updated in Notes to state how the Foundation Diploma in Art and Design should be coded. |
| 2014-08-14 | 1.6 | Instance.DHREGREF | 1.3 | Coverage amended to remove requirement for Course.REGBODY valid entry 54, as the body covered by the valid entry ('HCPC: Social workers in England') would not allocate reference numbers. Business Rule 1 updated to exclude Instance.REGBODY code 54 in-line with the change to the coverage of the field. |
| 2014-08-14 | 1.6 | Instance.RCSTDID | 1.1 | Guidance in the Notes section has been amended to reflect that the identifier to be submitted in this field is issued across all Research Councils. |
| 2014-08-14 | 1.6 | QualificationsOnEntry.QUALTYPE | 1.2 | Business Rule 4 updated to add QUALTYPE AS to the list of valid codes for highest qualification of A/AS level. |
| 2014-08-14 | 1.6 | Business Rules | 1.3 | Instance.DHREGREF Business Rule 1 updated to exclude Instance.REGBODY code 54 in line with the change to the coverage of the field. QualificationsOnEntry.QUALTYPE Business Rule 4 updated to add QUALTYPE AS to the list of valid codes for highest qualification of A/AS level. |
| 2014-08-14 | 1.6 | Check documentation | 1.1 | Minor updates made to formatting and layout for consistency with other outputs. |
| 2014-08-14 | 1.6 | Check documentation guide | 1.1 | A new REF2014 section has been added, and the population of Item 16 Financial Support has been amended to state some additional restrictions. |
| 2014-08-14 | 1.6 | Data collection schedule | 1.1 | Guidance has been amended to highlight that institutions should return sign-off forms to HESA via e-mail rather than by post. |
| 2014-08-14 | 1.6 | File structures for data supply files | 1.2 | Addition of downloadable Excel field name files for each table for use in creating pivot tables. |
| 2014-08-14 | 1.6 | Further guidance on FTE reporting | 1.3 | Module guidance amended to state that it is required, rather than recommended, that separate module identifiers and records should be specified for each course where where modules are shared between different courses, with each such module record recording the FTE that applies when the module is taken for that course. This change is in line with the guidance already given in the Module.FTE field. Guidance under 'Special cases' amended to state that the funding for full-time research students is affected by Instance.STULOAD for institutions in England. |
| 2014-08-14 | 1.6 | HIN validation | 1.2 | Instance.SSN HIN Rule 2 downgraded from an error to a warning and amended to reference correct population. |
| 2014-08-14 | 1.6 | Understanding HIN | 1.2 | Minor updates made to document to clarify existing guidance. No change to meaning. |
| 2014-07-09 | 1.5 | File structures for data supply files | 1.1 | Update of this document to correct the CORE table specification, along with the associated downloadable DSCORE.xsd file. Instance.GROSSFEE and Instance.NETFEE have been increased to 6 characters in length to match the field length. |
| 2014-06-26 | 1.5 | Course.TTCID | 1.3 | Business Rule 16 updated for institutions in England for revisions to the list of providers of pre-ITT SKE courses. Business Rule 18 updated for institutions in England for revisions to the list of providers of post-ITT SKE courses. |
| 2014-06-26 | 1.5 | CourseSubject.SBJCA | 1.3 | Business Rule 24 updated for revisions to the list of valid subject codes for pre-ITT SKE courses. Business Rule 25 updated for revisions to the list of valid subject codes for post-ITT SKE courses. |
| 2014-06-26 | 1.5 | CourseSubject.SBJPCNT | 1.2 | Business Rule 2 updated to remove institutions in Wales from the coverage of the rule and to correct the JACS3 codes quoted in line with CourseSubject.SBJCA.BusinessRule.14. |
| 2014-06-26 | 1.5 | EntryProfile.CARELEAVER | 1.5 | Business Rule 2 updated for institutions in England to exclude courses wholly funded by the NHS in line with the coverage published in the manual. |
| 2014-06-26 | 1.5 | FinancialSupport.FINTYPE | 1.4 | Guidance rewritten to better express the current requirements following consultation with OFFA. |
| 2014-06-26 | 1.5 | Instance.DHREGREF | 1.2 | Guidance removed from Notes stating an explicit circumstance under which data should be returned. This information is given in the Coverage statement, and was not the sole such requirement: removal made in order to prevent confusion. |
| 2014-06-26 | 1.5 | Instance.ELQ | 1.4 | Business Rule 5 updated to exclude post-registration courses from the coverage of the rule. |
| 2014-06-26 | 1.5 | Instance.FinancialSupport | 1.5 | Business Rules 7 and 8 added to validate levels of financial support for ITT courses. Business Rules 3 and 4 updated so they only apply to courses that are not ITT. Guidance rewritten to better express the current requirements following consultation with OFFA. |
| 2014-06-26 | 1.5 | Instance.Mobility | 1.5 | Additional guidance added to Notes, clarifying the definition of a 'mobility experience'. |
| 2014-06-26 | 1.5 | Instance.SSN | 1.2 | Guidance updated to include information about the identifiers available from the Student Loans Company. |
| 2014-06-26 | 1.5 | Module.TINST | 1.3 |
The following valid entries have been added: 10003328 Institute of Export(The) 10004011 London College of Accountancy Limited (t/a London College of Accountancy) 10022022 London School of Osteopathy 10032297 St. Helena Hospice Limited (t/a St Helena Hospice). The following valid entry has been renamed: 10007843 St Mary's University College, Twickenham to St Mary's University, Twickenham. |
| 2014-06-26 | 1.5 | REFData.UOA2014 | 1.2 | Guidance updated in order to state the expectation that external supervisors should be ignored in assigning a UoA. |
| 2014-06-26 | 1.5 | Check documentation | 1.0 | This document has been added to the 'Submission process and quality assurance' section of the manual. |
| 2014-06-26 | 1.5 | Check documentation definitions and notes | 1.0 | This document has been added to the 'Submission process and quality assurance' section of the manual. |
| 2014-06-26 | 1.5 | Check documentation guide | 1.0 | This document has been added to the 'Submission process and quality assurance' section of the manual. |
| 2014-06-26 | 1.5 | Business Rules | 1.2 | This document has been updated in line with changes made to Business Rules in this version of the manual. These changes are listed against each field in the revision history above. |
| 2014-06-26 | 1.5 | COMMIT-stage validation | 1.1 | The following updates have been applied to COMMIT-stage rules: New rules added: Instance.STULOAD rules 14 and 15 added for institutions in England, Northern Ireland and Wales to report where the FTE for part-time instances is greater than 80% in support of checkdoc items 12ai and 12aii. QualificationsAwarded.QUAL rule 5 added to report PhD awards that do not meet the criteria for inclusion in REF based on the population of Instance.RSNEND. REFData.UOA2014 rule 1 added to validate multiple submission codes using a look-up file supplied by HEFCE. Rules updated: Instance.NETFEE rules 1 and 2 updated to exclude non-standard year instances that have ended, as these fees would have been reported in the previous year. Instance.SPECFEE rule 1 updated to correct minor typing error in the text. There are no changes to the coding of the rule. Instance.SSN rule 7 updated for institutions in England, Northern Ireland and Wales to exclude students who have been dormant for the whole of the reporting year from the linking to SLC data. Exception rules 8 and 9 updated for institutions in Scotland to exclude students who have been dormant for the whole of the reporting year from the linking to SLC data. |
| 2014-06-26 | 1.5 | Coverage of the record | 1.2 | Additional guidance added to the 'Institutions in England and Northern Ireland' guidance under the 'Courses that involve collaborative or franchising arrangements' section, describing the expectation that the same institution will return the data for a given student throughout an instance of engagement, except under exceptional circumstances. |
| 2014-06-26 | 1.5 | Derived field specifications | n/a | First release of the derived field specifications for this collection, added under 'Data specification'. |
| 2014-06-26 | 1.5 | File structures for UNISTATS downloadable files | 1.1 | Addition of a link to the UNISTATS derived field specifications in this document. |
| 2014-06-26 | 1.5 | Fixed database facility | 1.0 | This document has been added to the 'Submission process and quality assurance' section. |
| 2014-06-26 | 1.5 | HIN-stage validation | 1.1 | Student.ETHNIC rule 3 text corrected to add a final closing bracket. |
| 2014-04-29 | 1.4 | Course.COURSEAIM | 1.3 | Business Rule 2 updated for revisions to the valid list of institutions with a medical school. Business Rule 3 updated for ITT providers in England for the introduction of the additional School Direct codes L, M, N and P. They will be treated in the same way as the existing codes G and H. Additional guidance added to Notes regarding the use of L99 'Advanced supervised research at Levels D or L with an unspecified qualification aim'. |
| 2014-04-29 | 1.4 | Course.MSFUND | 1.3 | Business Rules 10 updated and 18 added for ITT providers in England for the introduction of self-funded and salaried School Direct programmes. Business Rule 11 updated for institutions in Wales as new Course.MSFUND codes 37 and 38 are not valid for use in Wales. Business Rule 12 updated for institutions in England as Course.MSFUND code 31 no longer valid for use in England. Business Rule 13 updated for institutions in Northern Ireland as new Course.MSFUND codes 37 and 38 are not valid for use in Northern Ireland. Business Rule 14 updated for institutions in Scotland as new Course.MSFUND codes 37 and 38 are not valid for use in Scotland. |
| 2014-04-29 | 1.4 | Course.REGBODY | 1.1 | Business Rule 2 deleted as Course.REGBODY code 08 has been removed from the coding frame. Business Rule 4 added for institutions in Northern Ireland, Scotland and Wales as the new codes 30-35 and 40-55 are only valid for use by institutions in England. Business Rule 5 added for institutions in England as codes 02 and 07 are no longer valid for use in England following the introduction of codes 30-35 and 40-55. |
| 2014-04-29 | 1.4 | Course.TTCID | 1.2 | Business Rules 2, 4, 6 and 10 updated for ITT providers in England for the introduction of the additional School Direct codes L, M, N and P. They will be treated in the same way as the existing codes G and H. Business Rule 19 deleted as codes J and K have been removed from the schema. Additional guidance added to Notes regarding the coding of School Direct teacher training instances. |
| 2014-04-29 | 1.4 | CourseSubject.ITTSUBJECT | 1.2 | Business Rule 1 updated for ITT providers in England for the new School Direct codes L, M, N and P being added to the coverage of the field. |
| 2014-04-29 | 1.4 | CourseSubject.SBJCA | 1.2 | Business Rule 1 updated for the deletion of Instance.RCSTDNT code 09 from the schema. Business Rule 2 updated for ITT providers in England for the introduction of the additional School Direct codes L, M, N and P as they will be treated in the same way as the existing codes G and H. Also updated for Instance.ITTPHSC codes 15 - 19 being deleted from the coding frame. Business Rule 4 updated for ITT providers for the introduction of the additional School Direct codes L, M, N and P as they will be treated in the same way as the existing codes G and H. Also updated for the addition of JACS3 code I100 (Computer Science) to the list of valid subject codes and for Instance.ITTPHSC codes 24 - 26 being deleted from the coding frame. Business Rules 5, 14 and 15 updated for ITT providers in England for the introduction of the additional School Direct codes L, M, N and P as they will be treated in the same way as the existing codes G and H. Also updated for Instance.ITTPHSC codes 24 - 26 being deleted from the coding frame. Business Rule 9 updated for institutions in England for the new range of Course.REGBODY codes for the General Dental Council. Business Rule 16 updated for institutions in England for the introduction of the additional School Direct codes L, M, N and P as they will be treated in the same way as the existing codes G and H. Also updated to allow the subject codes to be used as a triplet for courses that are not teacher training and for Instance.ITTPHSC codes 15-19 being deleted from the coding frame. Business Rule 17 deleted as Course.REGBODY code 08 has been removed from the coding frame. |
| 2014-04-29 | 1.4 | CourseSubject.SBJPCNT | 1.1 | Business Rule 2 updated for ITT providers in England for the introduction of the additional School Direct codes L, M, N and P as they will be treated in the same way as the existing codes G and H. Also updated for Instance.ITTPHSC codes 24 - 26 being deleted from the coding frame. |
| 2014-04-29 | 1.4 | EntryProfile.ARTICLN | 1.2 | Business Rule 1 updated for the change in coverage due to the Course.COURSEAIM code H24 being deleted from the schema and code M28 being added. Coverage and Description updated with additional guidance supplied by the Scottish Funding Council. Valid entry 5 relabelled 'Student on one of the additional places funded by the SFC for articulation' in line with this guidance. |
| 2014-04-29 | 1.4 | EntryProfile.CARELEAVER | 1.4 | England coverage statements revised to remove Instance.REDUCEDI code 4 and add the exclusion of Course.MSFUND 37 to those with an Instance.REDUCEDCI code of 8. Business Rules 1, 2, 3 and 11 added to enforce the coverage of EntryProfile.CARELEAVER for institutions in England. Business Rules 4 and 5 added to enforce the coverage of EntryProfile.CARELEAVER for institutions in Scotland. Business Rule 6 added to enforce the coverage of EntryProfile.CARELEAVER for institutions in Wales. Business Rule 7 added to enforce the coverage of EntryProfile.CARELEAVER for institutions in Northern Ireland. Business Rule 8 added to validate that code 01 is only used by institutions in England. Business Rule 9 added to validate that codes 02 and 03 are only used by institutions in Scotland. Business Rule 10 added to validate that code 98 is only used by institutions in England and Scotland. |
| 2014-04-29 | 1.4 | EntryProfile.DOMICILE | 1.1 | The labels for valid entries BO, LY and VE have changed to 'BO Bolivia [Bolivia, Plurinational State of]', 'LY Libya' and 'VE Venezuela [Venezuela, Bolivarian Republic of]' to reflect the differences in labels between the ISO-3166-1 standard and the National Statistics Country Classification (NSCC). Where the label differs from the NSCC, the ISO-3166-1 label is given in square brackets. |
| 2014-04-29 | 1.4 | EntryProfile.PARED | 1.2 | Business Rules 1 and 3 updated for new Course.COURSEAIM code M28 being added to the coverage of the field. |
| 2014-04-29 | 1.4 | EntryProfile.PREVINST | 1.2 | Business Rule 1 updated for new Course.COURSEAIM code M28 being added to the coverage of the field. |
| 2014-04-29 | 1.4 | EntryProfile.QualificationsOnEntry | 1.1 | Coverage revised in light of HEFCE's change in requirement for qualifications outside of those provided by UCAS. Second clause amended from 'For institutions in England this information must also be returned where...' to 'For institutions in England this information should also be returned where...'. |
| 2014-04-29 | 1.4 | EntryProfile.SEC | 1.2 | Business Rule 1 updated for new Course.COURSEAIM code M28 being added to the coverage of the field. |
| 2014-04-29 | 1.4 | EntryProfile.SOC2000 | 1.2 | Business Rule 1 updated for new Course.COURSEAIM code M28 being added to the coverage of the field. |
| 2014-04-29 | 1.4 | FinancialSupport.FINAMOUNT | 1.3 | The associated data type FINSUPPORTType has been brought in line with the length of this field. |
| 2014-04-29 | 1.4 | FinancialSupport.FINTYPE | 1.3 | Business Rule 1 added to warn where accommodation discounts are given to students not living in University accommodation. Guidance in Notes adjusted to state more clearly what constitutes the types of finance in this field. Additional guidance added clarifying how to treat in-kind awards given to all students on a course, and when to differentiate between codes 01 and 04. |
| 2014-04-29 | 1.4 | Instance.ADDSUPCT | 1.3 | Business Rule 1 downgraded to a warning as the data is only required for students who need learning support. |
| 2014-04-29 | 1.4 | Instance.BRIDGE | 1.1 | Business Rule 2 updated to remove deleted Course.COURSEAIM H24 from the list of valid course aims for bridging courses. |
| 2014-04-29 | 1.4 | Instance.COMDATE | 1.1 | Business Rule 6 added for institutions in England as the School Direct Course.TTCID codes L - P are only valid for new entrants. |
| 2014-04-29 | 1.4 | Instance.DHFUND | 1.2 | Business Rules 1, 3 and 9 updated for new Course.MSFUND codes 37 and 38 replacing code 31 for NHS funded courses. Business Rule 7 updated for new Course.MSFUND codes 37 and 38 replacing code 31 for NHS funded courses and to remove the conflict with Business Rule 3 by excluding clinical medicine and dentistry courses. Business Rule 10 deleted as the Workforce Development Confederations codes have been deleted from the coding frame. |
| 2014-04-29 | 1.4 | Instance.DHREGREF | 1.1 | Business Rule 1 updated for the new Course.REGBODY codes 40-55 being added to the coverage of the field. |
| 2014-04-29 | 1.4 | Instance.ELQ | 1.3 | Business Rules 1, 2 and 3 added to enforce the coverage of the field. Business Rules 4, 5, 6, 7, 8 added to validate cases where Instance.ELQ has been returned as Non-exempt ELQ (code 01) but the personal circumstances of the student or the characteristics of the course mean that the instance is exempt from the ELQ policy. Additional guidance added to Notes, stating HEFCE's expectation of assessment for exempt students. |
| 2014-04-29 | 1.4 | Instance.EMPROLE | 1.1 | Business Rules 1, 2 and 3 deleted and Business Rules 4 and 5 updated as this field can no longer be returned by institutions in England. |
| 2014-04-29 | 1.4 | Instance.ENDDATE | 1.1 | Business Rule 7 updated to ensure that the date of end of instance is never earlier that the start date. |
| 2014-04-29 | 1.4 | Instance.EXCHANGE | 1.2 | Business Rules 2, 3 and 4 deleted following a review of the validation due to the changes to the coding frames for both Instance.EXCHANGE and Instance.LOCSDY and the introduction of the Mobility entity. Business Rules 5 and 6 updated for the replacement of Instance.EXCHANGE codes 0, 7, B, C, D, E with code N (Not an incoming exchange or visiting student). |
| 2014-04-29 | 1.4 | Instance.FEEREGIME | 1.2 | New valid entry 30 'Not subject to regulated fees' added to field, to account for students within the coverage statements who are not subject to regulated fees. Business Rules 1 - 13 updated for the changes to the coverage of Instance.FEEREGIME following the changes to the coding frames for Course.COURSEAIM, Instance.EXCHANGE and Instance.MODE. Business Rule 17 added to restrict the use of Instance.FEEREGIME code 30 to institutions in England not subject to regulated fees. |
| 2014-04-29 | 1.4 | Instance.FinancialSupport | 1.4 | Business Rule 1 added to validate that financial support is not returned by institutions in Northern Ireland, Scotland and Wales. Business Rule 2 added to validate that financial support is not returned for students who have been dormant for the whole of the reporting period as the entity should only be returned for support received in the current HESA reporting year. Business Rule 3 added to warn where the total financial support for one instance is greater than 10,000. Business Rule 4 added to error where the total financial support for one instance is greater than 25,000. Business Rule 5 added to validate that a financial support type is not returned more than once. Business Rule 6 added to warn when financial support is returned for students in receipt of the Disabled Student Allowance. Guidance added specifying that ITT bursaries are included in the reporting of financial support, and that only financial support provided in relation to the student's programme of study should be included. |
| 2014-04-29 | 1.4 | Instance.FUNDADJOTH | 1.2 | Business Rules 1 and 2 added to insure this new field is only returned for FE instances in England. |
| 2014-04-29 | 1.4 | Instance.FUNDADJPRIOR | 1.2 | Business Rules 1 and 2 added to ensure this new field is only returned for FE instances in England. Business Rule 3 added to ensure this field is not returned for instances with funding models of community learning or EFA/ESF funding. |
| 2014-04-29 | 1.4 | Instance.FUNDCODE | 1.2 | Business Rule 3 updated and Business Rule 27 added to enforce the change of coverage published in the manual as the field should no longer be returned by institutions in England for FE instances. Business Rule 4 updated to replace the reference to Course.COURSEAIM code H24 with a reference to Instance.INTERCALATE and add the new Course.MSFUND codes 37 and 38 to the coverage of the rule. Business Rule 7 updated for ITT providers in England for the introduction of the additional School Direct codes L, M, N and P. They will be treated in the same way as the existing codes G and H. Business Rule 9 updated for ITT providers in England for the introduction of the additional School Direct codes L, M, N and P. They will be treated in the same way as the existing codes G and H. Business Rule 12 updated to add the new Course.MSFUND codes 37 and 38 to the warning that instance has been returned as fundable by funding council. Business Rule 14 updated for Croatia joining the EU. Business Rule 24 added for institutions in England as School Direct instances must be returned as non-fundable or fundable by the NCTL. Business Rule 25 added for institutions in Scotland to warn where the instance is not returned as fundable by the SFC where an articulating student is enrolled on a programme at both a FEC and a HEI. Business Rule 26 added for institutions in England to validate that an instance cannot be fundable by HEFCE where Instance.ELQ = 01 (Non-exempt ELQ) or 09 (Not required). Business Rule 28 added for institutions in Scotland to validate that the instance is not returned as fundable by the SFC when the student is paying deregulated fees. Business Rule 29 added for institutions in England to ensure that students in receipt of an NSP award are not returned as funded by the Department of Health. |
| 2014-04-29 | 1.4 | Instance.FUNDCOMP | 1.1 | Business Rule 4 updated for institutions in Wales to remove the references to Instance.MODE codes 52 and 53 from the list of valid codes for partial completions. |
| 2014-04-29 | 1.4 | Instance.FUNDLEV | 1.1 | Business Rule 2 upgraded to an error to ensure that PGR courses are returned with a funding level of postgraduate research or not in HESES population. Business Rules 3 and 10 updated to exclude new Course.COURSEAIM code M28 as the rules applies to postgraduate taught instances. Business Rule 4 updated to add new Course.COURSEAIM code M28 to the coverage of the rule as it is an integrated masters. Business Rule 11 updated for institutions in England to include the new Instance.LOCSDY codes T and U for working abroad in the coverage of the rule. Business Rule 12 added to ensure that PGCE courses are returned with a funding level of postgraduate taught or not in HESES population. |
| 2014-04-29 | 1.4 | Instance.FUNDMODEL | 1.2 | Business Rule 4 added in line with ILR validation to ensure that the funding model is completed correctly where Instance.FUNDADJOTH is returned. |
| 2014-04-29 | 1.4 | Instance.FWORKCODE | 1.2 | Business Rule 1 updated in line with the published change of coverage following the deletion of Instance.PROGTYPE = 99 from the coding frame. |
| 2014-04-29 | 1.4 | Instance.GLHRS | 1.1 | Business Rule 1, 2 and 3 updated as this field can now only be returned by institutions in Wales. |
| 2014-04-29 | 1.4 | Instance.GROSSFEE | 1.1 | Coverage amended to include new Instance.FEEREGIME code 30. Business Rule 1 updated for the change in coverage with the introduction of Instance.FEEREGIME code 30. Business Rules 6, 7, 8 and 9 updated to add new Course.COURSEAIM code M28 to the coverage of the rules to validate fees for undergraduate courses as it is an integrated masters. Business Rules 14 and 15 updated to exclude new Course.COURSEAIM code M28 from the rules to validate fees for postgraduate taught courses as it is an integrated masters. |
| 2014-04-29 | 1.4 | Instance.INITIATIVES | 1.2 | Business Rule 6 updated to allow institutions in England to return Instance.INITIATIVES codes C and D. Business Rule 8 updated to revise the list of institutions in Wales that can return code 7. Business Rules 9 and 10 updated to add new Course.COURSEAIM code M28 to the list of valid course aims for initiatives codes A and B. Business Rule 12 updated to extend the list of institutions able to return code 2 (Employer engagement co-funded students). Business Rule 13 added for institutions in England to validate that code C (Troops to Teachers) is only returned for ITT courses. Business Rules 14 and 15 added for institutions in England to validate that code D (Primary Mathematics Specialist) is only returned for primary ITT courses that includes mathematics as a subject at a restricted set of institutions. Business Rule 16 added for institutions in England to validate that an NSP award is only given to students assessed as eligible to pay home fees. Business Rule 17 added for institutions in England to validate that an NSP award is not given to ITT students where the HESES level of funding is postgraduate taught. Guidance for the 'Employer Engagement Co-funded Students' scheme revised to reflect the continuing allocation of transitional funding for this scheme. |
| 2014-04-29 | 1.4 | Instance.INTERCALATE | 1.2 | Business Rule 1 added to warn if the Course.COURSEAIM for an intercalation is a lower level than first degree. |
| 2014-04-29 | 1.4 | Instance.ITTPHSC | 1.2 | Business Rule 1 updated for ITT providers in England for the introduction of the additional School Direct codes L, M, N and P. They will be treated in the same way as the existing codes G and H. Business Rule 2 deleted as codes 15 - 26 have been removed from the coding frame. Business Rule 6 updated for ITT providers in England for the introduction of the additional School Direct codes L, M, N and P. They will be treated in the same way as the existing codes G and H. |
| 2014-04-29 | 1.4 | Instance.ITTSCHMS | 1.2 | Business Rules 1, 2 and 3 updated to remove institutions in Wales from the coverage of the field. For institutions in England added new School Direct Course.TTCID codes L, M, N and P and Course.TTCID code 8 which had previously been omitted in error. Business Rule 4 deleted as codes 1 and 3 have been removed from the coding frame. |
| 2014-04-29 | 1.4 | Instance.LearnerEmploymentStatus | 1.3 | Business Rule 1 updated to reflect the change of coverage published in the manual. |
| 2014-04-29 | 1.4 | Instance.LOCSDY | 1.1 | Business Rule 2 updated as the codes that are only valid for FE can now only be used by institutions in Wales. Also codes A, B, M, N, P, Q and R have been removed from the coding frame. Business Rule 3 updated to replace Instance.LOCSDY codes D and F with the new code T where Instance.SPECFEE indicates the student spent a year abroad. Business Rule 4 updated to remove the reference to code F as it has been deleted from the coding frame. Business Rule 5 deleted as Instance MODE codes 52 and 53 have been deleted and the rule is no longer relevant. Business Rules 6 and 8 updated to replace the reference to codes F and G, which have been deleted from the coding frame, with the new codes T and U. Business Rule 7 deleted following a review of the validation due to the changes to the coding frames for both Instance.EXCHANGE and Instance.LOCSDY Business Rule 9 updated to replace references to codes D, E, F, G and X with T, U and Z as the Instance.LOCSDY codes valid for collaborative provision studying mainly in the UK. Business Rule 10 updated to replace the reference to code X, which has been deleted from the coding frame, with the new code Z. Business Rule 12 updated for sandwich courses to replace the reference to code X, which has been deleted from the coding frame, with the new codes T, U and Z. Business Rule 13 added to validate that for incoming exchange or visiting students Instance.LOCSDY is coded as on an industrial placement or at the institution. Business Rule 14 added for institutions in England to support the guidance that code Z should be used for FE students. Business Rules 15, 16 and 17 added to validate that the appropriate new codes for outward mobility are used depending upon the total duration of the mobilities. Business Rule 18 added to warn if the total duration of all mobilities is greater than 52 weeks. |
| 2014-04-29 | 1.4 | Instance.MCDATE | 1.2 | Business Rules 1 and 4 updated to exclude the new integrated masters Course.COURSEAIM code M28 from the coverage of Instance.MCDATE. |
| 2014-04-29 | 1.4 | Instance.Mobility | 1.4 | Business Rules 1 and 2 added to enforce the coverage of this new entity. Business Rule 3 added to ensure that mobilities are returned consistently for students on sandwich placements. Business Rule 4 added to validate that where the student is reported as full-year outgoing ERASMUS there is at least one ERASMUS mobility. Additional guidance added to Notes, stating that mobility experiences in the Channel Islands and Isle of Man do not need to be returned. Coverage amended to exclude Instance.MODE codes 63 and 64. |
| 2014-04-29 | 1.4 | Instance.MODE | 1.1 | Business Rule 17 updated for the list of valid codes for years abroad. Codes 52 and 53 removed following their deletion from the schema and code 01 added in line with the guidance for returning mobilities. Business Rule 26 added to warn where INSET courses are returned as full-time or sandwich modes. Business Rule 27 added for institutions in England to enforce the guidance for FE level of study. Business Rule 28 added for institutions in England and Wales to ensure that England FE level of study only code 99 is not used where Instance.FESTUMK = 3. Business Rule 29 added to validate that Instance.MODE is returned as sandwich according to funding council definition if a mobility has been returned as a sandwich placement. Existing guidance on Further Education modified to ensure it is clear. |
| 2014-04-29 | 1.4 | Instance.MSTUFEE | 1.1 | Business Rule 2 updated to allow code 07 to be returned for the new England FE only code for Instance.MODE of 99. Business Rule 6 updated for the replacement of Instance.EXCHANGE codes 2, 8, 9 and A with code G (Incoming ERASMUS student). Business Rule 12 added for ITT providers in England to validate that Instance.MSTUFEE is used to define the type of School Direct provision in line with the published guidance. Additional guidance added to Notes regarding the coding of School Direct teacher training instances. |
| 2014-04-29 | 1.4 | Instance.NETFEE | 1.1 | Coverage amended to include new Instance.FEEREGIME code 30. Business Rule 1 updated to enforce the change in coverage following the introduction of Instance.FEEREGIME code 30. |
| 2014-04-29 | 1.4 | Instance.PARTNERUKPRN | 1.3 | Business Rules 1, 2 and 3 added to ensure that the field is not returned where it is not applicable. |
| 2014-04-29 | 1.4 | Instance.PLANEEPHOURS | 1.2 | Business Rules 1, 2 and 3 added to enforce the coverage as published in the coding manual. |
| 2014-04-29 | 1.4 | Instance.PLANLEARNHOURS | 1.2 | Business Rules 1, 2 and 3 added to enforce the coverage as published in the coding manual. |
| 2014-04-29 | 1.4 | Instance.PROGTYPE | 1.2 | Coverage corrected to enforce on Instance.AIMTYPEs, rather than Instance.FUNDMODEL. Business Rule 1 updated in line with the change of coverage published in the manual. |
| 2014-04-29 | 1.4 | Instance.PWAYCODE | 1.3 | Business Rule 1 updated for the change in coverage due to the Instance.PROGTYPE codes 22 and 23 for apprenticeship programmes being added to the schema. |
| 2014-04-29 | 1.4 | Instance.REFData | 1.2 | Business Rules 1 and 2 added to enforce the coverage published in the manual. Business Rule 3 added to warn if the same Unit of Assessment code has been returned more than once. Business Rule 4 added to validate that the total unit of assessment percentage for an instance = 100. |
| 2014-04-29 | 1.4 | Instance.RCSTDNT | 1.4 | Business Rule 1 updated in line with the published change in coverage to exclude new integrated masters Course.COURSEAIM code M28. Business Rule 2 deleted following the removal of Instance.RCSTDNT code 09 from the schema. |
| 2014-04-29 | 1.4 | Instance.REDUCEDI | 1.1 | Business Rule 7 updated for the replacement of Instance.EXCHANGE codes 2, 8, 9 and A with code G (Incoming ERASMUS student). |
| 2014-04-29 | 1.4 | Instance.SPECFEE | 1.1 | Business Rule 1 updated for institutions in England to remove FE level instances from the coverage of the field. Business Rule 12 updated for ITT providers in England for the introduction of the additional School Direct codes L, M, N and P. They will be treated in the same way as the existing codes G and H. Business Rule 15 updated for institutions in England as new Course.COURSEAIM code M28 is eligible for regulated fees. |
| 2014-04-29 | 1.4 | Instance.SPLENGTH | 1.2 | Notes section revised to improve the guidance given for this field. |
| 2014-04-29 | 1.4 | Instance.SSN | 1.1 | Business Rule 1 updated to allow student support numbers to be returned for new Course.COURSEAIM code M28. |
| 2014-04-29 | 1.4 | Instance.STULOAD | 1.1 | Business Rule 3 updated for institutions in Scotland to remove the references to the deleted Instance.MODE codes 52 and 53. Also to correct the reference to part-time modes, replacing code 31 with codes 38 and 39. Business Rule 7 updated for the replacement of Instance.EXCHANGE codes 2, 8, 9 and A with code G (Incoming ERASMUS student) and the deletion of Instance.MODE codes 52 and 53 from the schema. Business Rule 8 updated for institutions in England to exclude new Course.COURSEAIM code M28 from the validation of Instance.STULOAD for postgraduates who are writing-up. Business Rules 9 and 10 updated for the replacement of Instance.EXCHANGE codes 2, 8, 9 and A with code G (Incoming ERASMUS student). |
| 2014-04-29 | 1.4 | Instance.TREFNO | 1.1 | Business Rule 1 updated to enforce the change in coverage following the introduction of the new School Direct Course.TTCID codes L, M, N and P. Business Rule 3 updated for ITT providers in England to warn if the Teacher Reference Number has not been returned for PGCE QTS awards for the new Schools Direct codes L, M, N and P. |
| 2014-04-29 | 1.4 | Instance.WITHDRAWREASON | 1.2 | Business Rule 1 updated to support the change in coverage published in the manual. |
| 2014-04-29 | 1.4 | Instance.YEARLGTH | 1.1 | Business Rule 2 updated to replace the reference to Instance.LOCSDY code F, which has been deleted from the coding frame, with the new code T to identify outward mobility years abroad. |
| 2014-04-29 | 1.4 | LearnerEmploymentStatus.EMPID | 1.3 | Business Rule 1 updated to enforce the change of coverage following the revisions to the coding frames of Instance.FUNDMODEL and Instance.PROGTYPE. |
| 2014-04-29 | 1.4 | LearningDeliveryFAM.LEARNDELFAMFROM | 1.2 | Business Rule 1 added to enforce the coverage of the new field. |
| 2014-04-29 | 1.4 | LearningDeliveryFAM.LEARNDELFAMTO | 1.2 | Business Rule 1 added to enforce the coverage of the new field. |
| 2014-04-29 | 1.4 | Mobility.MOBLOCA | 1.1 | Valid entries removed, as data for these locations is not required: GG 'Guernsey'; IM 'Isle of Man'; JE 'Jersey'; and XL 'Channel Islands not otherwise specified'. The labels for valid entries BO, LY and VE have changed to 'BO Bolivia [Bolivia, Plurinational State of]', 'LY Libya' and 'VE Venezuela [Venezuela, Bolivarian Republic of]' to reflect the differences in labels between the ISO-3166-1 standard and the National Statistics Country Classification (NSCC). Where the label differs from the NSCC, the ISO-3166-1 label is given in square brackets. |
| 2014-04-29 | 1.4 | Mobility.MOBTYPE | 1.3 | Business Rule 1 added to ensure that mobility types are not repeated for the same mobility. |
| 2014-04-29 | 1.4 | Module.CRDTPTS | 1.1 | Business Rule 4 updated so that it only applies to institutions in Scotland and Wales. Business Rule 5 added for institutions in England and Northern Ireland to warn where credit points returned as zero for modules with FTE > 0. |
| 2014-04-29 | 1.4 | Module.FTE | 1.1 | Business Rule 1 updated so that it only applies to institutions in Scotland and Wales. Business Rule 2 added for institutions in England and Northern Ireland to warn where FTE = 0 for a module with credit points > 0 and not equal to 999. |
| 2014-04-29 | 1.4 | Module.PCOLAB | 1.1 | Guidance added on the submission of Doctoral Training Partnership (DTP) students. |
| 2014-04-29 | 1.4 | Module.TINST | 1.2 |
The following valid entries have been added: 10036143 South Gloucestershire and Stroud College 10038501 N D A Foundation Limited (t/a The NDA Foundation) 10044301 Edge Hotel School Limited (t/a Edge Hotel School). The following valid entries have been deleted: 10002454 Filton College 10003513 Joseph Priestley College 10004121 Ludlow College 10004176 Manchester College of Arts and Technology 10004243 Matthew Boulton College of Further and Higher Education 10004317 Merton College 10005043 Penwith College 10005649 Salford College 10005652 Salisbury College 10005985 South Kent College 10006380 Stroud College of Further Education 10006889 Leeds Thomas Danby 10007718 Yorkshire Coast College of Further and Higher Education 10007813 Castle College Nottingham 10009028 Harrogate College 10009968 N D A Foundation Limited The following valid entries have been relabelled to reflect a change in name: 10003023 Herefordshire And Ludlow College (formerly 10003023 Herefordshire College of Technology) 10005991 Central College Nottingham (formerly 10005991 South Nottingham College) 10006442 Birmingham Metropolitan College (formerly 10006442 Sutton Coldfield College) 10007063 Truro and Penwith College (formerly 10007063 Truro College) 10007419 South and West Kent College (formerly 10007419 West Kent College) 10023139 Manchester College, The (formerly 10023139 The Manchester College) 10024962 Leeds City College (formerly 10024962 The Leeds City College). Business Rule 7 added to identify cases where a UKPRN has not been returned but the title of the module suggests that it is being taught at another institution. Description and notes updated to included references to franchise institutions in addition to collaborating institutions. Guidance added on the submission of Doctoral Training Partnership (DTP) students. |
| 2014-04-29 | 1.4 | QualificationsAwarded.CLASS | 1.2 | Business Rule 1 updated for the addition of the new integrated masters QualificationsAwarded.QUAL code M28 to the coverage of the field. Business Rule 7 updated for new integrated masters QualificationsAwarded.QUAL code M28. |
| 2014-04-29 | 1.4 | QualificationsAwarded.OUTCOME | 1.1 | Business Rule 3 updated for the new School Direct Course.TTCID codes L, M, N and P being added to the coverage of the field. |
| 2014-04-29 | 1.4 | QualificationsAwarded.QUAL | 1.1 | Business Rule 3 updated for revisions to the valid list of institutions with a medical school. Business Rule 6 updated to add new integrated masters code M28 to the list of valid qualifications where QualificationsAwarded.CLASS = 01 - 11. Business Rule 8 updated to exclude new integrated masters code M28 from the list of postgraduate qualifications. Business Rule 13 added as code H24 can only be returned for awards from dormancy. |
| 2014-04-29 | 1.4 | REFData.UOA2014 | 1.1 | Valid entry labels for three Units of Assessment have been updated in line with HEFCE's most recent terms for REF2014. 22 'Social work and Social Policy' has changed to 'Social Work and Social Policy', 26 'Sports-Related Studies' has changed to 'Sport and Exercise Sciences, Leisure and Tourism', and 28 'Modern Languages' has changed to 'Modern Languages and Linguistics'. Additional guidance added to Notes, describing the usage of the suffix letters. |
| 2014-04-29 | 1.4 | Student.ETHNIC | 1.2 | Coverage statement updated to reflect that ethnicity data is only required where Course.TTCID is 1, 8, G, H, L, M, N or P and the institution is in England. The coverage statement for England has consequently been split from that for the other devolved administrations. Business Rule 2 updated and Business Rule 4 added to enforce the revised coverage for ITT providers in England, as the data is now required for all ITT students irrespective of the country of domicile on entry. |
| 2014-04-29 | 1.4 | Student.NATION | 1.1 | The labels for valid entries BO, LY and VE have changed to 'BO Bolivia [Bolivia, Plurinational State of]', 'LY Libya' and 'VE Venezuela [Venezuela, Bolivarian Republic of]' to reflect the differences in labels between the ISO-3166-1 standard and the National Statistics Country Classification (NSCC). Where the label differs from the NSCC, the ISO-3166-1 label is given in square brackets. |
| 2014-04-29 | 1.4 | Student.TTACCOM | 1.1 | Business Rule 2 updated replace the reference to Instance.LOCSDY code X, which has been deleted from the coding frame, with the new code Z. |
| 2014-04-29 | 1.4 | Student.TTPCODE | 1.1 | Business Rule 1 updated in line with the published change in coverage following the removal of Instance.LOCSDY code F from the coding frame and the addition of code T. Business Rule 2 updated to include new Course.COURSEAIM M28 in the validation of term-time postcode in relation to postcode on entry. |
| 2014-04-29 | 1.4 | StudentOnModule.MODOUT | 1.1 | Business Rule 5 updated to remove the Instance.MODE codes 52 and 53 from the valid list of modes for partial completions following their deletion from the schema. |
| 2014-04-29 | 1.4 | C13051Datatypes.xsd | n/a | Data type 'FINSUPPORTType' length adjusted from '7' to '6' in accordance with the field length of FinancialSupport.FINAMOUNT. |
| 2014-04-29 | 1.4 | COMMIT-stage validation | 1.0 | The first release of the COMMIT-stage validation document under 'Submission process and quality assurance', with the following changes since the 2012/13 rules: New rules added: EntryProfile.CARELEAVER rule 1 added for institutions in England holding the Buttle UK Quality Mark as a credibility check that code 01 has been used where it is appropriate. Rule 2 added as a credibility check for systemic errors leading to the reporting of students as care leavers in error. Rule 3 added for institutions in England, Northern Ireland and Wales to check whether 'Not known' (99) has been returned to HESA when there is a known value in the UCAS (*J) data. Instance.FinancialSupport rule 1 added for institutions in England to warn if the total value of FinancialSupport.FINAMOUNT is less than the minimum value expected by OFFA. Rule 2 added to warn if the total number of students in receipt of financial support is less than the minimum number expected by OFFA. Instance.GROSSFEE rule 9 added as a credibility check where fees are greater than zero for non-standard year instances ending in the current reporting year. Instance.Mobility rule 1 added to warn if identical mobility entities are returned for the same instance. Instance.PLANEEPHOURS rule 1 added to ensure that the total planned employability, enrichment and pastoral hours is consistent across all FE instances. Instance.PLANLEARNHOURS rule 1 added to ensure that the total planned timetabled hours is consistent across all FE instances. Mobility.MOBLOCA rule 1 added to warn if a significant number of mobilities have been returned with either a regional or unknown code. Module.CRDTPTS rule 2 added to error if credit points returned for a module with zero FTE and has at least one active student. Module.TINST rule 3 added to identify cases where a UKPRN has not been returned but the title of the course suggests that is it being taught at another institution. QualificationsAwarded.OUTCOME rule 1 added for institutions in England and Wales in support of checkdoc item 2 to warn if less than 80% of ITT awards have been awarded QTS. Student.ETHNIC rule 5 added to enforce the revised coverage for ITT providers in England, as the data is now required for all ITT students irrespective of the country of domicile on entry. Rules updated: Course.COURSEAIM rules 2, 3 and 4 updated to remove the references to Instance.MODE codes 52 and 53 following their deletion from the schema. Exception rule 5 updated for institutions in England to exclude the new integrated masters code M28 from the check on the number of postgraduate instances. Course.CourseSubject rule 1 updated for institutions in England to use LARS (Learning Aims Rates Service) instead of LARA. Course.FEQAIMC rule 1 updated for institutions in England to use LARS (Learning Aims Rates Service) instead of LARA. Course.REDUCEDC rule 3 updated to replace Instance.EXCHANGE codes 2, 8, 9 and A with code G to identify incoming ERASMUS students. EntryProfile.PREVINST rule 5 updated to add the new integrated masters Course.COURSEAIM code M28 to the coverage of the rule validating school codes against the PI reference data. EntryProfile.QUALENT3 rules 10 and 11 updated for institutions in England to add the new integrated masters Course.COURSEAIM code M28 to the credibility check for the use of code P80. EntryProfile.UCASAPPID rule 1 updated to add the new integrated masters Course.COURSEAIM code M28 to the list of course aims that can be applied for through UCAS. EntryProfile.QualificationsOnEntry rule 11 updated for institutions in England to add instances for the new integrated masters Course.COURSEAIM code M28 to the comparison of HESA and *J data. Instance.ENDDATE rule 1 updated to add the new integrated masters QualificationsAwarded.QUAL code M28 to list of awards where an end date is expected and to exclude intercalated awards. Instance.FUNDCODE rule 1 updated for Croatia joining the EU. Rule 5 updated for institutions in England as the new Course.MSFUND codes 37 and 38 have replaced code 31 in England for reporting NHS funding. Instance.FUNDCOMP rules 1-6 updated to replace Instance.EXCHANGE codes 2, 8, 9 and A with code G following the review of the coding frame, to add the new integrated masters Course.COURSEAIM code M28 to the coverage of the rules, and to remove the reference to Instance.MODE codes 52 and 53 following their deletion from the schema (where applicable). Instance.GROSSFEE rules 3 and 4 updated for institutions in England to add the new integrated masters Course.COURSEAIM code M28 to the rules validating first degree level fees against OFFA agreement. Course.COURSEAIM code H24 has been removed following its deletion from the schema. Instance.INITIATIVES rules 3 and 4 updated for the merger of The University of Wales, Newport and University of Glamorgan. Rule 5 updated for institutions in England to add the new integrated masters Course.COURSEAIM code M28 to the credibility check for the use of the Access to HE diploma marker (code B). Rule 6 updated for institutions in England to allow students domiciled in other non-UK EU countries to have a NSP award. Rule 7 updated to extend the list of institutions expected to return code 2 (Employer engagement co-funded students). Instance.INTERCALATE rule 1 added to warn if institutions with medical schools have not returned any intercalated instances. Instance.LOCSDY Exception rule 1 updated to replace references to codes F and G in the guidance note with codes T and U following the revision of the coding frame on the introduction of Mobility. Instance.MODE rule 2 updated for institutions in England to exclude the new integrated masters Course.COURSEAIM code M28 from the credibility check for the use of modes 73 and 74 for postgraduate instances. Rule 5 updated for institutions in England to exclude the new integrated masters Course.COURSEAIM code M28 from the credibility check for the use of writing-up modes for postgraduate instances. Also to replace Instance.EXCHANGE codes 0, 7, B, C, D and E with code N following the review of the coding frame for the introduction of Mobility. Instance.NETFEE rule 1 updated to remove the reference to Instance.MODE codes 52 and 53 following their deletion from the schema. Also to exclude where a SSN has been returned and exclude more cases where the fees are expected to be zero. Rule 2 updated to exclude where a SSN has been returned and exclude more cases where the fees are expected to be zero. Instance.REDUCEDI rule 1 updated to add the new integrated masters Course.COURSEAIM code M28 to the credibility check for the use of the SLC attendance confirmation reduced return. Instance.SPECFEE rule 1 updated to identify outgoing ERASMUS students from the Mobility entity. Instance.SSN rule 4 updated for institutions in England, Northern Ireland and Wales to add the new integrated masters Course.COURSEAIM code M28 to the credibility check for the return of SSNs for full-time study. Also updated to exclude postgraduate courses at levels H and I and remove references to Instance.MODE codes 52 and 53 following their deletion from the schema. Instance.SSN rule 5 updated for institutions in England and Northern Ireland to add the new integrated masters Course.COURSEAIM code M28 to the credibility check for the return of SSNs for part-time study. Also updated to exclude postgraduate courses at levels H and I and to increase the threshold for the number of instances without a SSN to 80%. Instance.STULOAD rules 12 and 13 updated to add new integrated masters Course.COURSEAIM code M28 to the reporting of low FTE values for full-time undergraduate courses. Instance.YEARSTU rules 3 and 5 updated to remove the references to Instance.MODE codes 52 and 53 following their deletion from the schema. ModuleSubject.COSTCN rule 1 updated to exclude modules being taught at another institution from the linking to Institution profile. Rule 3 added to warn if a cost centre not submitted in the Institution profile record has Module.PCOLAB > 100. ModuleSubject.MODSBJ rule 1 updated to remove the reference to Instance.MODE codes 52 and 53 following their deletion from the schema. QualificationsOnEntry.QUALGRADE rules 6 and 7 updated to add the new integrated masters Course.COURSEAIM code M28 to the credibility check for missing grades. Student.ETHNIC rule 1 updated to enforce the revised coverage for ITT providers in England, as the data is now required for all ITT students irrespective of the country of domicile on entry. Student.TTPCODE rule 5 updated to add the new integrated masters Course.COURSEAIM code M28 to the validation of term time postcode in relation to EntryProfile.POSTCODE. Rule 7 updated to replace reference to Instance.LOCSDY code F with the new code T following the revision of the coding frame. StudentOnModule.MODOUT rules 1 and 3 updated to remove the references to Instance.MODE codes 52 and 53 following their deletion from the schema. Rules deleted: Course.MSFUND rule 2 deleted as all the codes it is validating have been deleted from the schema. Course.NHSBURSARY rule 1 deleted as the field has been removed from the coding frame. Course.REGBODY rules 1, 2 and 3 deleted as code 08 has been deleted from the schema. EntryProfile.NEWENT rule 1 deleted as the field has been removed from the coding frame. Instance.COMDATE rules 6 and 7 deleted for institutions in England as HEFCE no longer need to monitor August starters so closely. Instance.DESTOCM rule 1 deleted as the field has been removed from the coding frame following the introduction of the mobility entity. Instance.RCSTDNT rule 3 deleted following the removal of Instance.RCSTDNT code 09 from the schema. Module.TINST rule 1 deleted as the Instance.FROUTARR field has been removed from the coding frame. |
| 2014-04-29 | 1.4 | Coverage of the record | 1.1 | Document revised to state more clearly the existing requirements for coverage. |
| 2014-04-29 | 1.4 | Data collection schedule | 1.0 | First issue of this document for 2013/14 under 'Submission process and quality assurance'. |
| 2014-04-29 | 1.4 | Data protection guidance | n/a | Link added under 'Overview' to the data protection guidance available on the HESA website. |
| 2014-04-29 | 1.4 | DLHE - Coverage of the record | 1.0 | Link to the Coverage statement of the DLHE manual added under 'Further guidance', to describe the criteria for inclusion in the Destination of Leavers from Higher Education (DLHE) record, which supplements the Student record. |
| 2014-04-29 | 1.4 | Download validation kit | n/a | The validation kit has been updated to include the Business Rule changes for 2013/14. |
| 2014-04-29 | 1.4 | File structure for data supply files | 1.0 | First issue of this document for 2013/14, linked from 'File structures for downloadable files' under 'Submission process and quality assurance'. Three new tables compared to the 2012/13 version of this document - MOBILITY, REF DATA, and FINANCIAL SUPPORT. Existing tables have been reordered to present the fields in the order of identification fields, and then other fields alphabetically. The associated XSD schema files created or updated accordingly. |
| 2014-04-29 | 1.4 | File structure for DLHE target population (POPDLHE) file | 1.0 | First issue of this document for 2013/14, linked from 'File structures for downloadable files' under 'Submission process and quality assurance'. Addition of the 'Course.OWNCOURSEID' field compared to the 2012/13 version of this document. |
| 2014-04-29 | 1.4 | File structures for HIN FE Report A, B and C files | 1.0 | First issue of this document for 2013/14, linked from 'File structures for downloadable files' under 'Submission process and quality assurance'. Addition of a number of fields across Table A, when compared to the 2012/13 version of this document. |
| 2014-04-29 | 1.4 | File structures for HIN HE Report A, B and C files | 1.0 | First issue of this document for 2013/14 linked from 'File structures for downloadable files' under 'Submission process and quality assurance'. Addition of a number of fields across the tables, when compared to the 2012/13 version of this document. |
| 2014-04-29 | 1.4 | File structures for HIN Target List File specification (HE and FE) | 1.0 | First issue of this document for 2013/14 linked from 'File structures for downloadable files' under 'Submission process and quality assurance'. Three fields have been added to the HE table when compared to the 2012/13 version of this document. |
| 2014-04-29 | 1.4 | File structure for National Student Survey (NSS) downloadable files | 1.0 | First issue of this document for 2013/14, linked from 'File structures for downloadable files' under 'Submission process and quality assurance'. Addition of the 'Course.OWNCOURSEID' field to the NSS Exclude table compared to the 2012/13 version of this document. |
| 2014-04-29 | 1.4 | File structures for UNISTATS downloadable files | 1.0 | First issue of this document for 2013/14, linked from 'File structures for downloadable files' under 'Submission process and quality assurance'. Substitution of 'UNISTATS_XJACS203_Y1' for 'UNISTATS_XJACS202_Y1' in Table 3 compared to the 2012/13 version of this document. |
| 2014-04-29 | 1.4 | Further guidance on FTE reporting | 1.2 | Minor adjustments made to this document to illustrate better the examples given. |
| 2014-04-29 | 1.4 | Further information on the expansion of level 3 qualifications data for HEIs | 1.0 | First issue of this document for 2013/14 under the 'Further guidance' section, describing HEFCE's expectations for qualifications data. |
| 2014-04-29 | 1.4 | HIN-stage validation | 1.0 | The first release of the HIN-stage validation document under 'Submission process and quality assurance', with the following changes since the 2012/13 rules: New rules added: Instance.FUNDLEV rule 1 added to maintain consistency of FUNDLEV year on year. Instance.INTERCALATE rules 1 and 2 added to ensure intercalation is from, or returning to, clinical Medical, Dentistry or Veterinary studies. Instance.SSN rule 1 added to ensure SSN is returned where it has been returned previously. Instance.SSN rule 2 added to ensure SSNs returned are consistent. Student.ETHNIC rule 3 added for England as additional references to Course.TTCID codes included in coverage. Student.SEXID rule 2 added to warn on inconsistency in SEXID coding. Rules updated: Course.COURSEAIM rule 1 updated to allow changes of level where instance is to, or from, intercalation. Course.COURSEID rule 1 updated to exclude where instance is to, or from, intercalation. EntryProfile.ARTICLN rule 2 updated to reflect changes to Course.COURSEAIM values. M28 added and H24 removed. EntryProfile.PARED rule 1 updated to include new valid entry 7 (No response given). EntryProfile.PARED rule 2 updated to include new valid entry 7 (No response given) and inclusion of new course aim M28 in the coverage. EntryProfile.PREVINST rule 1 updated to include course aim M28 to reflect change in coverage. EntryProfile.SEC rule 2 updated to include course aim M28 to reflect change in coverage. EntryProfile.SOC2000 rule 2 amended as change to coverage includes Course aim M28. Instance.EXCHANGE rule 1 updated to reflect changes in coding of Instance.LOCSDY. Code X replaced by code Z. Instance.EXCHANGE rule 2 updated to reflect changes in coding of Instance.EXCHANGE. Code 0 replaced by code N. Instance.MCDATE rules 1 to 3 updated to reflect change to coverage regarding course aim code M28. Student.ETHNIC rule 2 amended to restrict to institutions in Northern Ireland, Scotland or Wales. Student.SURNAME rules 1 and 2 updated to replace GENDER with SEXID. |
| 2014-04-29 | 1.4 | Business Rules | 1.1 | The Business Rules have been updated for the 2013/14 collection under the 'Submission process and quality assurance' section. Individual changes are listed against each field. |
| 2014-01-20 | 1.3 | Course.COURSEAIM | 1.2 | Additional explanatory text added to Notes regarding the composition of enhanced first degrees. |
| 2014-01-20 | 1.3 | Course.MSFUND | 1.2 | Guidance in Notes associated with codes 31, 37 and 38 amended for clarity. |
| 2014-01-20 | 1.3 | CourseSubject.ITTSUBJECT | 1.1 | Coverage statement amended to remove the word 'funded', as the NCTL no longer directly fund some of the places they allocate. No change to meaning intended. |
| 2014-01-20 | 1.3 | CourseSubject.SBJCA | 1.1 | The letter casing on the labels for valid entries C900 and I900 has been corrected to align with the JACS3 standard. No change to meaning intended. I100 in Notes has been added to the list of subjects that can be returned under secondary ITT programmes. |
| 2014-01-20 | 1.3 | EntryProfile.ARTICLN | 1.1 | Coverage statement updated to include new Course.COURSEAIM code M28. Addition of valid entry 5 'Articulating student: enrolled on a 2+2 programme at both FEC and HEI'. Guidance in Notes amended to describe how Scottish articulated courses should be returned when the course consists of two years in an FE institution, followed by two years in the Scottish HEI. |
| 2014-01-20 | 1.3 | EntryProfile.CARELEAVER | 1.3 | Northern Ireland added to the coverage of this field. Existing coverage statements updated to include new Course.COURSEAIM code M28 and reworded for clarity. |
| 2014-01-20 | 1.3 | EntryProfile.DOMICILE | 1.1 | Code XY, included in error, has been removed from the list of valid entries. This code is not valid in this field - only in Mobility.MOBLOCA. |
| 2014-01-20 | 1.3 | EntryProfile.PARED | 1.1 | Valid entry 7 added to this field to accommodate those who fail to respond to the question. Coverage statement updated to include new Course.COURSEAIM code M28. |
| 2014-01-20 | 1.3 | EntryProfile.PGCESBJ | 1.1 | The letter casing on the labels for valid entries C900 and I900 has been corrected to align with the JACS3 standard. No change to meaning intended. |
| 2014-01-20 | 1.3 | EntryProfile.PREVINST | 1.1 | Coverage statement updated to include new Course.COURSEAIM code M28. |
| 2014-01-20 | 1.3 | EntryProfile.QUALENT3 | 1.1 | Guidance updated in Notes to clarify that the Foundation Diploma in Art and Design can be achieved at both level 3 and 4 of the National Qualifications Framework. |
| 2014-01-20 | 1.3 | EntryProfile.SEC | 1.1 | Coverage statement updated to include new Course.COURSEAIM code M28. |
| 2014-01-20 | 1.3 | EntryProfile.SOC2000 | 1.1 | Coverage statement updated to include new Course.COURSEAIM code M28. |
| 2014-01-20 | 1.3 | FinancialSupport.FINAMOUNT | 1.2 | In order to state the coverage requirement in a less complicated way, the coverage statement is replaced with 'All FinancialSupport records' rather than duplicating the coverage statement of the entity. |
| 2014-01-20 | 1.3 | FinancialSupport.FINTYPE | 1.2 | In order to state the coverage requirement in a less complicated way, the coverage statement is replaced with 'All FinancialSupport records' rather than duplicating the coverage statement of the entity. Notes amended to clarify that the definition of 'Cash' aligns with that used in the Finance Statistics Return. |
| 2014-01-20 | 1.3 | Instance.ADDSUPCT | 1.2 | Coverage revised in order to align with the Individual Learner Record (ILR) specification version 4, adding FUNDMODEL= 25 and 82. |
| 2014-01-20 | 1.3 | Instance.ELQ | 1.2 | Additional guidance added to Notes specifying the treatment of those claiming Disabled Students Allowance. Link to the HEFCE website for HESES documentation updated. |
| 2014-01-20 | 1.3 | Instance.EXCHANGE | 1.1 | Additional guidance added to Notes, specifying how to code ERASMUS MUNDUS students in this field. |
| 2014-01-20 | 1.3 | Instance.FEEREGIME | 1.1 | Coverage statements updated to include new Course.COURSEAIM code M28. Coverage statements adjusted to remove Instance.EXCHANGE valid entry G 'Incoming ERASMUS student' which was included in error. Fee information is not required for such students. |
| 2014-01-20 | 1.3 | Instance.FinancialSupport | 1.3 | Coverage statement updated to include new Course.COURSEAIM code M28 and remove Instance.REDUCEDI of 04. Guidance revised in Notes clarifying that financial support information should be returned on the basis of reporting year, rather than instance year. |
| 2014-01-20 | 1.3 | Instance.LearnerEmploymentStatus | 1.2 | Coverage statement has been adjusted to align with changes in the Individual Learner Record (ILR) specification version 4. |
| 2014-01-20 | 1.3 | Instance.Mobility | 1.3 | Guidance amended in Notes to better demonstrate the sandwich student scenario (Example 2). Coverage amended to remove the requirement for this field to be returned for Instance.REDUCEDI = 09. |
| 2014-01-20 | 1.3 | Instance.MCDATE | 1.1 | Coverage statement updated to include new Course.COURSEAIM code M28 in the exclusions from the coverage. |
| 2014-01-20 | 1.3 | Instance.PARTNERUKPRN | 1.2 | Coverage revised in order to align with the Individual Learner Record (ILR) specification version 4, adding the condition that Instance.AIMTYPE is not equal to 1. |
| 2014-01-20 | 1.3 | Instance.RCSTDNT | 1.2 | Coverage statement updated to include new Course.COURSEAIM code M28 in the exclusions from the coverage. |
| 2014-01-20 | 1.3 | Instance.REFData | 1.1 | Number of maximum occurrences increased to 6, to allow for more instances of this entity to be returned. Coverage amended to include Instance.REDUCEDI=04. |
| 2014-01-20 | 1.3 | Instance.SPLENGTH | 1.1 | Additional example for intercalated courses added to Notes. |
| 2014-01-20 | 1.3 | LearnerEmploymentStatus.EMPID | 1.2 | Coverage amended to align with the Individual Learner Record (ILR) specification version 4, adding FUNDMODEL= 25 and 82. |
| 2014-01-20 | 1.3 | Mobility.MOBSCHEME | 1.3 | Guidance added to Notes as to the appropriate code to use for Junior Year Abroad (JYA) schemes. |
| 2014-01-20 | 1.3 | Module.TINST | 1.1 |
The following valid entries have been added: 10001551 College of Technology London Limited t/a College of Technology, London 10027685 Futex Investment & Trading Academy Ltd (t/a FITA) 10023456 Newbold College The following valid entries have been deleted: 10007853 The University of Wales Newport 10010115 Kilmarnock College 10021141 Adam Smith College, Fife The following valid entries have been relabelled to reflect a change in name: 10001458 City College, Coventry to City College Coventry 10001475 City of Sunderland College to Sunderland College 10001549 College of North West London to College of North West London, The 10002863 Riverside College Halton to Riverside College 10003331 Regent's College to Regent's University London 10004599 Newcastle College to NCG 10004721 North West Kent College of Technology to North West Kent College 10004577 New College, Nottingham to New College Nottingham (NCN) 10005545 Royal Agricultural College to Royal Agricultural University 10007775 Queen Mary and Westfield College to Queen Mary University of London 10007793 University of Glamorgan to University of South Wales 10009170 Ayr College to Ayrshire College 10009238 Lauder College to Fife College |
| 2014-01-20 | 1.3 | ModuleSubject.MODSBJ | 1.1 | The letter casing on the labels for valid entries C900 and I900 has been corrected to align with the JACS3 standard. No change to meaning intended. |
| 2014-01-20 | 1.3 | QualificationsAwarded.CLASS | 1.1 | Coverage statement updated to include new QualificationsAwarded.QUAL code M28, and reinstate code H24, as this can still be achieved by qualifiers from dormancy. |
| 2014-01-20 | 1.3 | QualificationsOnEntry.QUALGRADE | 1.1 | Addition of new QUALGRADEs introduced for new qualifications: HA, HB, HE, T, 4, 5, 5*, 5**. |
| 2014-01-20 | 1.3 | QualificationsOnEntry.QUALSBJ | 1.1 | Addition of new QUALSBJs introduced for new qualifications: 24B, 27S, 28L, 30C, 31A, 31B, 31L, 31R, 40A, 40C, 49B, 57C, 90C, B10, C20, C37, C38, C48, E29, G18, H30, H44, H97, L10, N55, P10, P50, P59, R28, S34, S35, S36, S37, S38, S39, T89. |
| 2014-01-20 | 1.3 | QualificationsOnEntry.QUALTYPE | 1.1 | Addition of new QUALTYPEs introduced for new qualifications: AF, 5C, 6C, 7C, 8C, 9C, HC, HD, N5, O1-O5, WA, WC, WD. |
| 2014-01-20 | 1.3 | Further guidance on reporting qualifications on entry | 1.1 | Document updated in line with the introduction of new qualifications and associated grades for 2013/14. |
| 2014-01-20 | 1.3 | Business Rules | 1.0 | First release of Business Rules, rolled-on from C12051 unchanged. Added under the 'Submission process and quality assurance' section. |
| 2014-01-20 | 1.3 | C13051Datatypes.xsd | n/a | Data type 'FINSUPPORTType' adjusted from 'xs:nonNegativeInteger' to 'xs:positiveInteger' to prevent the return of zero. This data type is used for FinancialSupport.FINAMOUNT. |
| 2014-01-20 | 1.3 | Further guidance on FTE reporting | 1.1 | Guidance for obsolete Instance.MODE codes has been removed. |
| 2014-01-20 | 1.3 | Reduced returns | 1.1 | This document has been updated in line with changes to coverage statements made at field level i.e. the Instance.Mobility entity has been removed from Type 09, and the Instance.REFData entity and Instance.FinancialSupport entity have been added and removed respectively from Type 04. |
| 2014-01-20 | 1.3 | Specification for the UCAS data for HESA transaction 2013/14 | 0.2 | Addition of the specification for the UCAS data for HESA transaction (formerly *J UCAS transaction) for 2013/14 under the 'UCAS data for HESA transaction' section. |
| 2014-01-20 | 1.3 | The UCAS data for HESA (*J) transaction | 1.1 | References to the 'Graduate Teacher Training Registry' (GTTR) replaced with 'UCAS Teacher Training' to reflect the name change that occurred on 1 November 2013. |
| 2014-01-20 | 1.3 | Understanding HIN | 1.1 | Removal of an incorrect sentence from the 'How should a student be returned by the institution at which they intercalate?' section, and correction of Example E to use Course.COURSEAIM. |
| 2013-10-02 | 1.2 | Course.COURSEAIM | 1.1 | Valid entry 'M28 Integrated undergraduate/postgraduate taught masters degree on the enhanced/extended pattern leading towards registration with the Architects Registration Board (Part 1 and Part 2 qualification)' has been added. This valid entry permits the return of students studying a programme of study that integrates both of the Part 1 and Part 2 qualifications. Guidance in Notes updated accordingly. |
| 2013-10-02 | 1.2 | CourseSubject.ITTSUBJECT | 1.0 | Coverage statement updated to reflect the addition of Course.TTCID valid entries L, M, N and P, and the deletion of J and K. |
| 2013-10-02 | 1.2 | EmploymentStatusMonitoring.ESMCODE | 1.1 | Notes revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | EmploymentStatusMonitoring.ESMTYPE | 1.1 | Notes revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | EntryProfile.ARTICLN | 1.0 | Coverage statement updated to remove deleted Course.COURSEAIM code H24. |
| 2013-10-02 | 1.2 | EntryProfile.CARELEAVER | 1.2 | Coverage statements for England and Scotland corrected to reflect more accurately the requirements of these administrations. England statement amended to include restriction to reduced return types 00, 01, 04, 08 or 09. Guidance added to describe HEFCW's current and future requirements for the completion of this field. |
| 2013-10-02 | 1.2 | FinancialSupport.FINTYPE | 1.1 | Notes revised in order to express better the requirements of OFFA. Guidance added dealing with whether or not to return support offered to all students. Coverage statement amended to align with the Financial Support entity. |
| 2013-10-02 | 1.2 | FinancialSupport.FINAMOUNT | 1.1 | Coverage statement amended to align with the Financial Support entity. |
| 2013-10-02 | 1.2 | Instance.AIMTYPE | 1.2 | Notes revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | Instance.ADDSUPCT | 1.1 | Notes and coverage revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | Instance.DHFUND | 1.1 | Coverage amended to replace Course.MSFUND valid entry 31 with new valid entries 37 and 38, which replace 31 for institutions in England. |
| 2013-10-02 | 1.2 | Instance.DHREGREF | 1.0 | Coverage updated to include new valid entries in Course.REGBODY. |
| 2013-10-02 | 1.2 | Instance.ELQ | 1.1 | Additional guidance added to Notes, specifying that exempt ELQ instances can be coded as 09 'Not required'. Coverage amended to restrict the return of this field to Instance.REDUCEDI = 00 or 01. |
| 2013-10-02 | 1.2 | Instance.FEEREGIME | 1.0 | Coverage adjusted to remove deleted Instance.MODE valid entries 52 and 53, and replace Instance.EXCHANGE valid entries which have been updated. Guidance aligned with changes made to the 2012/13 manual since the first 2013/14 version of this field was created. |
| 2013-10-02 | 1.2 | Instance.FinancialSupport | 1.2 | Coverage statement for England corrected to reflect more accurately the reduced return requirements for this field. Coverage statement amended to include restriction to reduced return types 00, 01 and 04. Additional guidance added to Notes describing what should be returned in this field. |
| 2013-10-02 | 1.2 | Instance.FUNDADJOTH | 1.1 | Notes and coverage revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | Instance.FUNDADJPRIOR | 1.1 | Notes and coverage revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | Instance.FUNDMODEL | 1.1 | Notes revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | Instance.GLHRS | 1.0 | This field, previously identified as removed, has been retained for institutions in Wales only, as there is no longer a requirement for this field in England. 'Applicable to' changed to Wales only. |
| 2013-10-02 | 1.2 | Instance.GROSSFEE | 1.0 | Data type amended to increase the length of this field to six digits. |
| 2013-10-02 | 1.2 | Instance.INITIATIVES | 1.1 | Addition of valid entry 'D Primary mathematics specialism', applicable to ITT instances only. Guidance for this initiative added to Notes. Additional guidance added for the Troops to Teachers initiative and National Scholarship Programme. |
| 2013-10-02 | 1.2 | Instance.INSTCAMP | 1.0 | Data type 'INSTCAMPType' adjusted to prevent the return of nulls in this field. |
| 2013-10-02 | 1.2 | Instance.ITTPHSC | 1.1 | Coverage statement updated to reflect the addition of Course.TTCID valid entries L, M, N and P, and the deletion of J and K. |
| 2013-10-02 | 1.2 | Instance.ITTSCHMS | 1.1 | Coverage statement updated to reflect the addition of Course.TTCID valid entries L, M, N and P, and the deletion of J and K. |
| 2013-10-02 | 1.2 | Instance.INTERCALATE | 1.1 | Coverage amended to restrict the return of this field to Instance.REDUCEDI = 00, 01 or 03. |
| 2013-10-02 | 1.2 | Instance.LearnerEmploymentStatus | 1.1 | Coverage statement has been revised to exclude instances where the source of funding is local authority (Community Learning funds), and adjust Instance.FUNDMODEL range to deal with removal of valid entry 25. Notes adjusted to align with changes in the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | Instance.LearnerFAM | 1.1 | Maximum occurrences changed to 9. Guidance changed to reflect changes in LearnerFAM.LEARNFAMTYPE and LearnerFAM.LEARNFAMCODE. |
| 2013-10-02 | 1.2 | Instance.LearningDeliveryFAM | 1.1 | Notes revised in order to align with the Individual Learner Record (ILR) specification version 4. Maximum number of occurences changed to unbounded. |
| 2013-10-02 | 1.2 | Instance.LEARNSTARTDATE | n/a | Field removed, subsequent to the notifications of changes published in manual versions 1.0 and 1.1. |
| 2013-10-02 | 1.2 | Instance.Mobility | 1.2 | Additional sentence added to guidance, describing what to do if a student instance has a number of mobility experiences in the same country with the same mobility type. Coverage amended to restrict the return of this field to Instance.REDUCEDI = 00, 01 or 09. |
| 2013-10-02 | 1.2 | Instance.MODE | 1.1 | Sub-headings added to Notes section for clarity. |
| 2013-10-02 | 1.2 | Instance.NHSEMP | 1.0 | Notes revised in accordance with the abolition of both Primary Care Trusts and Strategic Health Authorities. Valid entries and labels have been aligned with the codes published by the HSCIC. Addition of valid entries R1J and X25. Removal of valid entries 5A1 - 5QW; Q30 - Q39, RBF, RCS, RFK, RG2, RG3, RGC, RGZ, RJ5, RJH, RM4, RM6, RN1, RNH, RNJ, RNP, RPL, RPR, RQN, RR2, RT6, RTC, RTM, RV7, RVX, RW8, RW9, RWQ, RWT, RXD, RXJ, TAG, TAM. Labels updated for valid entries 0AD, 0AP, 0CG, 99P, 7A4, 7A5, RL4, RYA, T1310, T1450, T1460 and X09. |
| 2013-10-02 | 1.2 | Instance.NETFEE | 1.0 | Data type amended to increase the length of this field to six digits. |
| 2013-10-02 | 1.2 | Instance.PARTNERUKPRN | 1.1 | Coverage revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | Instance.PLANEEPHOURS | 1.1 | Field moved from the 'Student' entity to the 'Instance' entity. Notes revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | Instance.PLANLEARNHOURS | 1.1 | Field moved from the 'Student' entity to the 'Instance' entity. Notes revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | Instance.PROGTYPE | 1.1 | Notes revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | Instance.PWAYCODE | 1.2 | Notes revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | Instance.RCSTDNT | 1.1 | Valid entry 09 'Research Council - not specified' removed, as this code is no longer used, and is therefore not required. |
| 2013-10-02 | 1.2 | Instance.TREFNO | 1.0 | Coverage statement updated to reflect the addition of Course.TTCID valid entries L, M, N and P, and the deletion of J and K. |
| 2013-10-02 | 1.2 | Instance.WITHDRAWREASON | 1.1 | Notes revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | LearnerEmploymentStatus.EmploymentStatusMonitoring | 1.1 | Notes revised in order to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | LearnerEmploymentStatus.DATEEMPSTATAPP | 1.0 | Guidance added to Notes for EFA funded continuing learners, to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | LearnerEmploymentStatus.EMPID | 1.1 | Guidance added to Notes to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | LearnerEmploymentStatus.EMPSTAT | 1.1 | Reason required updated to include EFA funded programmes. |
| 2013-10-02 | 1.2 | LearnerFAM.LEARNFAMCODE | 1.1 | Guidance added to Notes to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | LearnerFAM.LEARNFAMTYPE | 1.1 | Guidance has been revised to bring data collected in the HESA Student record into line with the Individual Learner Record (ILR). Deletion of codes EFE, DUE, and DSF. Addition of code EHC. Relabeling of code ALS from 'Additional learning support' to ‘Learning Support'. |
| 2013-10-02 | 1.2 | LearningDeliveryFAM.LEARNDELFAMCODE | 1.1 | Guidance added to Notes to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | LearningDeliveryFAM.LEARNDELFAMFROM | 1.1 | Guidance added to Notes to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | LearningDeliveryFAM.LEARNDELFAMTO | 1.1 | Guidance added to Notes to align with the Individual Learner Record (ILR) specification version 4. |
| 2013-10-02 | 1.2 | Mobility.MOBSCHEME | 1.2 | Valid entry 04 'Other national scheme' relabelled 'Other scheme' to reduce confusion. Link added in Notes to the definition of 'sandwich' course. |
| 2013-10-02 | 1.2 | Module.TINST | 1.0 | Valid entry changes: 10009678 Deeside College and 10009685 Yale Sixth Form College t/a Yale College of Wrexham have merged to form Coleg Cambria, using the new UKPRN 10041295. 10009678 and 10009685 have been removed from the list of valid entries. 10004927 Oxford and Cherwell Valley College has been relabelled 10004927 Activate Learning; 10008289 IFS School of Finance has been relabelled IFS University College; 10031982 BPP University College has been relabelled BPP University. Addition of 10000913 British Film Institute; 10001838 Dance Voice; 10003375 QA Limited; 10003958 Liverpool School of Tropical Medicine; 10007812 University of London Institute in Paris; 10007838 Royal Welsh College of Music and Drama; 10018007 Canterbury Steiner School Ltd; 10020436 Royal School of Needlework(The); 10021373 Oasis Charitable Trust (t/a Oasis College); 10022087 Futureworks Training Limited (t/a Futureworks); 10023230 The Benenden Hospital Trust (t/a Benenden Hospital); 10032280 The Organisation for Professionals in Regulatory Affairs Limited (t/a TOPRA); 10032284 Respiratory Education UK; 10041295 Coleg Cambria; 10042478 Pilgrims Hospices in East Kent. Removal of 10008298 James Watt College of Further and Higher Education due to transferral of assets and responsibilities to both 10009193 Clydebank College and 10009170 Ayr College; Removal of 10005433 Reid Kerr College due to transferral of assets and responsibilities to 10009193 Clydebank College. |
| 2013-10-02 | 1.2 | QualificationsAwarded.CLASS | 1.0 | Coverage statement updated to remove deleted Course.COURSEAIM code H24. |
| 2013-10-02 | 1.2 | QualificationsAwarded.OUTCOME | 1.0 | Coverage statement updated to reflect the addition of Course.TTCID valid entries L, M, N and P, and the deletion of J and K. |
| 2013-10-02 | 1.2 | QualificationsAwarded.QUAL | 1.0 | Guidance added to Notes to state that valid entry 'H24 First degree with honours on the intercalated pattern' has been removed for all but qualifiers from dormant status, as the new Instance.INTERCALATE field will be used to flag intercalating students who would previously have been recorded using this valid entry. Valid entry 'M28 Integrated undergraduate/postgraduate taught masters degree on the enhanced/extended pattern leading towards registration with the Architects Registration Board (Part 1 and Part 2 qualification)' has been added. This valid entry permits the return of students qualifying from a programme of study that integrated both of the Part 1 and Part 2 qualifications. |
| 2013-10-02 | 1.2 | QualificationsOnEntry.QUALSIT | 1.0 | Additional guidance added to Notes, clarifying that this field is optional outside the coverage of the UCAS Data for HESA (*J) transaction. |
| 2013-10-02 | 1.2 | Student.ETHNIC | 1.1 | Coverage statement updated to reflect the addition of Course.TTCID valid entries L, M, N and P, and the deletion of J and K. |
| 2013-10-02 | 1.2 | Student.PREVLEARNREFNO | n/a | Field removed, subsequent to the notifications of changes published in manual versions 1.0 and 1.1. |
| 2013-10-02 | 1.2 | Student.PREVUKPRN | n/a | Field removed, subsequent to the notifications of changes published in manual versions 1.0 and 1.1. |
| 2013-10-02 | 1.2 | Student.TTPCODE | 1.0 | Coverage amended to reference new Instance.LOCSDY valid entry T and remove deleted entry F. |
| 2013-10-02 | 1.2 | C13051.xsd | n/a | As in previous collections, new fields or entitities, where applicable, have been positioned at the 'end' of the entity on which they sit within the schema order set out in C13051.xsd. Fields are listed before child entities. The sole exception to this is Course.OWNCOURSEID, which has been placed immediately after the related Course.COURSEID in order to assist in validation output by making this content more visible. |
| 2013-10-02 | 1.2 | C13051Datatypes.xsd | n/a | Data type 'INSTCAMPType' adjusted to prevent the return of nulls. |
| 2013-10-02 | 1.2 | Summary of changes since 2012/13 | 1.1 | Additional information added to Instance.GLHRS, identifying that this field, previously identified as removed, has been retained for institutions in Wales. Additional information added to Instance.PROGTYPE, specifying that Code 19 Foundation Learning programme was removed in manual version 1.0, but not communicated at the time. Notes added to Instance.LEARNSTARTDATE, Student.PREVLEARNREFNO and Student.PREVUKPRN, specifying that these fields have been removed. |
| 2013-05-30 | 1.1 | All fields, valid entries and documents | n/a | All references to the 'Teaching Agency' (TA) have been replaced with 'National College for Teaching and Leadership' (NCTL), to reflect that on 1 April 2013 the National College merged with the Teaching Agency to become the National College for Teaching and Leadership. |
| 2013-05-30 | 1.1 | Course.MSFUND | 1.1 | Valid entry 13 changed from 'Welsh Government (including NLIAH)' to 'Welsh Government', as the work previously carried out by NLIAH has transferred to the newly created 'Workforce, Education and Development Service (WEDS)'. Guidance in Notes updated to state that funding from the successor body should be returned under code 31. |
| 2013-05-30 | 1.1 | Course.TTCID | 1.1 | Addition of valid entries N 'School Direct Training Programme (salaried)' and P 'School Direct Training Programme (salaried - flexible)'. Guidance relating to the School Direct programme has been added to Notes. |
| 2013-05-30 | 1.1 | EntryProfile.CARELEAVER | 1.1 | The location of field listed in ‘Part of’ changed to EntryProfile in order for it to be returned once per instance. The Channel Islands and the Isle of Man removed from the coverage for institutions in Scotland. Reason required updated to state the countries in which OFFA and HEFCW have remits. Valid entries 06 and 07 renumbered 99 and 98 respectively to align with other fields. Additional guidance added clarifying that for institutions in Wales, non-UCAS-applicants include overseas students; for institutions in Scotland, that this information is encouraged to be collected at enrolment; and for all institutions, the OFFA-provided definition of care-leaver is included. |
| 2013-05-30 | 1.1 | Instance.AIMTYPE | 1.1 | References to LARA changed to LARS, reflecting the change in the way Data Service provides learning aim information. |
| 2013-05-30 | 1.1 | Instance.ELQ | 1.1 | Updated link to HEFCE guidance for ELQs to the most recent version (HESES12). |
| 2013-05-30 | 1.1 | Instance.FinancialSupport | 1.1 | Additional information added to Notes stating the reason this entity is required. Coverage updated to restrict to the appriate course levels. Additional guidance added relating to the circumstances in which different combinations of FinancialSupport.FINTYPE and FinancialSupport.FINAMOUNT should be returned, and clarification added that this entity relates only to financial support received in the instance year. |
| 2013-05-30 | 1.1 | Instance.FUNDCODE | 1.1 | 'Applicable to' corrected from 'England' to 'England Northern Ireland Scotland Wales'. |
| 2013-05-30 | 1.1 | Instance.FWORKCODE | 1.1 | References to LARA changed to LARS, reflecting the change in the way Data Service provides learning aim information. |
| 2013-05-30 | 1.1 | Instance.LEARNSTARTDATE | 1.1 | Field short name corrected to 'LEARNSTARTDATE', and 'Part of' corrected to the Instance entity. |
| 2013-05-30 | 1.1 | Instance.MOBILITY | 1.1 | Example 2 updated to better demonstrate a work and study scenario. Example 5 second table corrected: MOBSCHEME changed from '03' to '04'. |
| 2013-05-30 | 1.1 | Instance.PWAYCODE | 1.1 | References to LARA changed to LARS, reflecting the change in the way Data Service provides learning aim information. |
| 2013-05-30 | 1.1 | Mobility.MOBTYPE | 1.1 | Notes updated to state that valid entry 03 'Volunteering' should be used for both volunteering and other unpaid work. |
| 2013-05-30 | 1.1 | Summary of changes since 2012/13 | 1.1 | Change to Course.TTCID to add valid entries N 'School Direct Training Programme (salaried)' and P 'School Direct Training Programme (salaried - flexible)'. References to 'Teaching Agency' (TA) updated to National College for Teaching and Leadership (NCTL). Change of entity for CARELEAVER field from Student entity to EntryProfile. |
| 2013-03-07 | 1.0 | Publication of known changes compared to the 2012/13 record. The following fields have been removed:
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